Career Opportunities

Archdiocese of New York
Accounting Office
Accountant
May 2025

Overview:

The Archdiocese of New York (ADNY) provides grants and subsidies principally to support certain parishes and schools within the Roman Catholic Archdiocese of New York. There are several entities within and under the auspices of the Archdiocese of New York, including Archbishopric (ARB), Parish Assistance Corporation (PAC), Ecclesiastical Assistance Corporation (EAC), Ecclesiastical Properties Corporation (EPC), Archdiocesan Service Corporation (ASC), as well as other ancillary entities such as the Sheen Center (Sheen), Alfred E. Smith Memorial Foundation (AES) and New York Catholic Foundation (NYCF).

The Accountant – ADNY’s primary responsibilities are to perform bank reconciliations, investment reconciliations & analysis, and detailed fixed asset support for ADNY, archdiocesan entities, and ancillary entities ensuring accurate and timely reporting of these accounts. The Accountant needs to ensure timely reconciliations for the monthly closing of financial books with appropriate support and documentation.

Reports to:                 Director of Accounting

Work Location:         488 Madison Avenue, New York, NY 10022

Responsibilities:

• Perform monthly bank reconciliations for ADNY, other archdiocesan entities and ancillary entities, while being cross trained for reconciliations related to Alfred E. Smith Foundation, Inc., New York Catholic Foundation and Archbishop Fulton J. Sheen Center, Inc., and prepare required journal entries utilizing the Lawson ledger system.
• Perform bank and investment reconciliations for the St. Rose Settlement, St. Paul’s Guild, Cardinal Spellman Foundation, the Jackson Fund and Catholic Community Relations Council and prepare required journal entries utilizing the Lawson ledger system.
• Maintain accurate financial records, prepare all monthly account reconciliations and prepare necessary journal entries and schedules for specific entities utilizing Lawson ledger system.
• Assist with the preparation of the annual financial statements for ADNY and other related entities, as needed.
• Assist with the Archdiocesan Common Investment Fund (CIF) and the Joint Perpetual Care Fund, Inc. (JPC), as needed
• Participate in the year-end audits by ensuring that proper and accurate financial information and records are provided to the auditors on a timely basis to meet the audit reporting deadlines.
• Perform other special projects and ad-hoc reporting as required by management.

Education, Experience, and Skills:

• A bachelor’s degree in Accounting.
• At least 1-3 years of relevant experience in accounting or auditing, preferably in the non-profit sector, is desired. However, recent college graduates would be considered.
• Proficiency in Microsoft Excel and other Microsoft Office applications and financial systems (Lawson Infor systems preferred).
• Strong oral and written communication skills.
• Attention to detail with strong time management, organizational, and interpersonal skills.
• Ability to work in a fast-paced, results-oriented environment.
• Quick learner, creative, self-starter with good judgment and high energy.
• Sensitivity to confidentiality of information received for analysis and review.

Compensation range for this position is: $70,000 – $75,000 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
St. Joseph’s Seminary & College
Events & Office Manager
May 2025

Overview/Purpose:

This managerial position involves a broad scope of responsibilities to ensure efficiency and effectiveness in day-to-day administrative and event operational aspects of the Rector’s Office at St. Joseph’s Seminary & College.

Reports to:                  Rector

Work Location:         201 Seminary Avenue, Yonkers, NY 10704

Responsibilities:

• Provide event, calendar, communication, project, hospitality, and office management support to the Office of the Rector and other departments.
• Plan, coordinate, and execute internal and external events.
• Coordinate hospitality for overnight and day visitors.
• Vet facility requests in collaboration with the Rector and/or his Executive Council.
• Coordinate and assist with Flik Hospitality Group (catering) and ABM (custodial/maintenance) operations before, during, and after events.
• Assist with announcements to the seminary community, in collaboration with the Assistant to the Rector and in consultation with the Executive Council.
• Delegate and craft assignments for seminarians, part-time staff, and volunteers.
• Assist with maintaining the seminary’s Calendars (e.g., internal master calendar, overnight and day lodging calendar, reception office calendar, and external activities on Yonkers Campus calendar).
• Assist with maintaining the events section of the website, in collaboration and consultation with the Website Content Manager.
• Submit accounts payable vouchers and manage petty cash.
• Assist with fundraising and promotion of events and programs.
• Order supplies and oversee inventories (e.g., event and office supplies).
• Manage, cross-train, and train receptionists, office associates, and occasionally seminarians.
• Communicate audiovisual and technical requests made by external and internal facility users for the oversight and actualization by the Education Information Specialist.
• Attend various meetings (e.g., senior staff, Development, and Safety & Security committees).
• Performs other assignments and special projects assigned by the Rector.

Education, Experience, and Skills:

• Bachelor’s Degree preferred.
• 5+ years of experience managing events and/or an administrative office.
• Must be highly organized.
• Ability to communicate effectively both verbally and in writing.
• Ability to maintain a professional and positive demeanor.
• Proficient in Microsoft Suite, especially with Outlook and Excel.
• Ability to multitask and prioritize assignments.

Compensation range for this position is: $80,000 – $81,500 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Data Systems Center
IT Network and Security Administrator
April 2025

Position Overview:

The Network and Security Administrator will assist in completing networking projects, ensure network security, and assisting in various projects.

Reports to:                   Executive Director of Information Technology

Work Location:          1011 1st Avenue, New York, NY 10022

Responsibilities and Duties:

Manage and Maintain Network Services

• Install, configuring and maintaining network infrastructure
• Monitor and troubleshoot network performance
• Manage SDWAN across multiple locations
• Manage branch VPN connectivity across 30 sites
• Manage Wireless Infrastructure including remote sites
• Maintain detailed documentation of hardware configurations and changes

Manage and Maintain Network Security

• Monitor network and infrastructure security
• Manage the Managed Detection and Response System
• Analyze alerts and security incidents
• Regularly apply firmware, software updates and security patches to network hardware.
• Perform regular security audits and reviews
• Assist parishes and schools with cyber security incident response
• Manage the KnowBe4 training and phishing system
• Assist in various IT projects and initiatives as assigned by management.

Education, Experience, and Skills:

• Bachelor’s degree in business, management, technology, or a related field.
• A minimum of 5 years’ experience in a similar role.
• Familiarity with Watchguard, Cisco, Meraki equipment
• Familiarity with Rapid7 MDR a plus
• Proficiency in using network monitoring tools and diagnostic utilities.
• Solid leadership and organizational skills, communications, and interpersonal skills.

Compensation range for this position is: $120,000 – $140,000 annually.
This position is considered exempt and not eligible for overtime.

 Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Department of Education – Superintendent of Schools Office
Regional Superintendent, Manhattan Region
April 2025

Position Overview:

This position reports to the Superintendent of Schools and provides educational leadership to the Catholic Schools in a respective region in collaboration with the Superintendent of Schools’ staff and pastors of parish-based schools.

Work Location:        1011 1st Avenue, New York, NY 10022

I. Catholic Identity

As the primary spiritual leader for his/her region of schools, the Regional Superintendent will monitor and assess the Catholic Identity of every school as well as the quality of its programs.

Duties and Responsibilities:

• Collaborates with the Office of Catholic Identity to ensure the schools are Christ-Centered.
• Encourages school administration to promote/practice regular routine of prayer that includes Mass, daily prayer, seasonal devotions (i.e. Rosary, Stations of the Cross), and reception of the Sacraments of Reconciliation, Eucharist and Confirmation.
• Confirms principals and teachers are properly certified with either Level I and Level II Catechist Certification or have a Master’s Degree in religious studies from a Catholic institution, as per the prescriptions of the union contract.
• Ensures all schools within the region participate in the annual Spirituality Day.

Core Competencies:

• Because this is a ministerial position, preference is given to practicing Catholics in good standing.
• Promote understanding of strong Catholic Identity and lived Gospel values.
• Promote collaboration and collegiality among school principals.

II. Instructional

As the primary instructional leader for his/her region of schools, the Regional Superintendent will monitor and assess the academic achievement of every school as well as the quality of its programs.

Duties and Responsibilities:

• Collaborates with the Office of Teaching and Learning to ensure the schools are academically excellent.
• Develops an annual academic and professional development plan for the schools within the region based on the academic goals and priorities established by the Office of Teaching and Learning.
• Supervises and evaluates the effectiveness of the Instructional Specialists in attaining the academic goals of the region.
• Monitor principals’ academic achievement goals, objectives, and long-range plans to ensure they are aligned with the region’s goals.
• Holds follow-up meetings with principals of high-need schools to review action plans and strategies and conducts periodic visits to these schools.
• Monitors the protocol for school “walkthroughs” identifying key elements under evaluation, procedures for communicating / addressing areas of concern and documenting results.
• Makes announced and unannounced visits to all principals and conducts school walkthroughs to ensure effective instruction.
• Reviews all Data Day school-based plans and progress reports generated by the schools during data day.
• Reviews the evaluation’s summary reports for all principals and consults with each regarding his or her academic goals.
• Provides appropriate consultation and ongoing support for schools to maintain Archdiocesan recognized school accreditation status.
• Promotes schools in his/her region to become U.S. Department of Education Blue Ribbon Schools.

Core Competencies:

• Data analysis skills to:
  • Analyze and interpret data.
  • Make suggestions for improving the performance described by the data.
• Curriculum development skills to:
  • Promote understanding of the core curriculum.
  • Provide direction for staff developing its expertise in applying the core curriculum.
  • Use high-yield strategies.
• Evaluation skills to:
  • Monitor transfer of skills from presentations to classroom.
  • Provide (use) rubrics to examine progress.

III. Leadership and Recruitment

As the primary leader for his/her region of schools, the Regional Superintendent will monitor and assess the leadership of every school as well as the quality of its programs.

Duties and Responsibilities:

• Collaborates with the Office of Leadership, Formation and Recruitment to ensure leadership effectiveness.
• Assists with the recruiting and formation of school principals.
• Supports and gives input into the Newly Appointed Principal Onboarding and Formation Program, the Newly Appointed Principal Meetings, and the semi-annual Administrators’ Meetings.
• Assists in mentoring at-risk principals by participating in monthly meetings to review progress, offering resources to support these principals, and counseling them out of their roles when necessary.
• Promotes compliance with the requirement that all principals obtain NYS Certification in Administration.
• Evaluates principals in accord with the Archdiocesan policy to determine leadership effectiveness and provide support to schools transitioning to new leadership.
• After sharing concerns with the Associate Superintendent for Leadership, Formation and Recruitment, the Regional Superintendent recommends the discipline or termination of employment of principals to the Superintendent of Schools for consideration and action.

Core Competencies:

• Leadership skills to:
  • Work with the principals and other leaders at each school
  • Promote confidence in those who will implement the suggestions developed from the data
  • Create a change process (change is a process, not an event)

IV. Administrative

Duties and Responsibilities:

• Acts as the Superintendent’s representative with local public-school officials.
• Keeps the Superintendent informed of the condition of the region’s educational system.
• Coordinates and plans, in conjunction with the Office of the Superintendent, regional professional development offerings and the allocation of government resources to maximize the effectiveness of such programs.
• Promotes current and future strategic planning initiatives as they relate to further enhancing the Catholic Identity of the schools in the region.
• Works with the Regional Finance Manager who is charged with the oversight of the region’s business operations.
• Oversees the education staff in the Regional Office, including the Instructional Specialist, Director of Enrollment and Regional Superintendent Administrative Assistant. (Note: While the Instructional Specialist reports directly to the Regional Superintendent, the Instructional Specialist receives administrative direction from the Associate Superintendent for Teaching and Learning. The Director of Enrollment receives directions from and reports to the Director of Enrollment and Financial Assistance.)
• Seeks to address complaints, comments, and concerns regarding the educational operations of the schools that cannot be addressed by the principal. Serves as a mediator in conflict resolution at the schools between individuals from the various school constituencies.
• Supports the successful implementation of the Safe Environment Program.
• Monitors the Regional Office budget.
• Other special projects and duties as assigned by Superintendent and/or Deputy Superintendent.

Core Competencies:

• Gains cooperation through discussion and persuasion.
• Communicates effectively, both orally and in writing.
• Establishes and maintains cooperative working relationships.
• Develops strategies to accomplish pivot points.
• Sets and reaches benchmark dates/progress.

Education and Experience:

• Because this is a ministerial position, preference is given to practicing Catholics in good standing.
• Master’s degree required in Education
• School Building Leadership Certification required
• 5+ years as a principal in Catholic schools
• Must have own transportation to travel within the archdiocese

The compensation range for this position is: $100,000 – $135,000 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Department of Education – SIS Project Administration Office
Data Systems Intern
April 2025

Position Overview:

The Data Systems Intern is responsible for reviewing and archiving Student Information Systems records. Responsibilities include organizing, preserving, and making archival materials accessible. This position interfaces with the Superintendent of Schools’ office Data Systems team.

Reports to:                    Director of Data Information Systems and Data Management.

Work Location:           1011 1st Avenue, New York, NY 10022

Duties and Responsibilities:

• Assist with archiving students’ transcripts
• Assist with archiving students’ attendance records
• Assist with archiving schools’ attendance summaries
• Arrange and organize archived records, files and drive
• Ensure that school and student records are accessible via shared drive
• Maintain detailed records
• Completes other tasks and duties as assigned

Core Competencies:

• Must have intermediate proficiency in Adobe Acrobat
• Positive attitude and the ability to complete redundant tasks
• Possess excellent oral, written and interpersonal communication skills
• Must have great patience, attention to detail, and the skill set to work independently
• Must work well with staff at all levels within the Superintendent of Schools office

Education and Experience:

• High School Diploma

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Compensation range for this position is: $18.00 – $22.00 per hour.
This position is considered temporary, non-exempt, and eligible for overtime, with a work schedule of 30-35 hours per week. The length of time this temporary position will be needed is from 5/5/2025 through 8/31/2025.

Interested candidates should email a cover letter and resume with “Data Systems Intern” in the subject line to:
[email protected]

Archdiocese of New York
Department of Education – Superintendent of Schools (SOS) Office
Administrative Assistant
April 2025

Overview/Purpose:

Reporting to the Deputy Superintendent, the position provides administrative support to the Deputy Superintendent and the Associate Superintendent of Operations & Planning and serves as the receptionist for the Office of the Superintendent of Schools.

Reports to:                   Deputy Superintendent

Work Location:         1011 1^st Avenue, 18^th Floor, New York, NY 10022

Responsibilities:

• Primarily assist the Deputy Superintendent and the Associate Superintendent of Operations and Planning (and the Superintendent of Schools as needed) in managing all operations related to the office.
• In the absence of the Executive Assistant and Office Manager – compile, screen, and date stamp incoming correspondence for the Superintendent’s review; Superintendent’s phone line: provide polite, professional, and prompt direction to the appropriate parties for resolution; retrieve voicemail; etc.
• Directly responsible for all receptionist duties, including but not limited to, full coverage of the reception desk, answer telephone lines as assigned, coordinating visitors to the office with the Security Desk, providing the necessary information for entry into the building, communicating pertinent details to visitors, welcoming them upon arrival, etc.
• Prepare information and coordinate meetings for the Deputy Superintendent and the Associate Superintendent of Operations and Planning, including recording official notes (i.e., takeaways, action items, etc.) and monitoring completion of tasks assigned.
• Oversee and manage all communications, clerical and administrative duties, including coordination of Deputy Superintendent and the Associate Superintendent of Operations and Planning phone lines, screen phone calls and visitors as needed.
• Prepare correspondence (electronic/paper) and maintain current records.
• Create Word documents and Excel spreadsheets for various projects.
• Maintain official office directories and manuals, including but not limited to all School Handbooks, Policies and Guidelines Manuals, School Directory, internal DOE cell phone list, DOE extension list, DOE birthday list, etc.
• Ensure the cleanliness and organization of the kitchenette and reception areas.
• Under the direction of the Associate Superintendent for Operations and Planning, manage accounts payable processing, check/ cash deposits, and staff’s personal expense report processing for six internal departments and five external regional offices.
• Serve as a liaison for the Office regarding special events.
• Work with other staff members on projects as needed.
• Complete other special projects and duties, as assigned.

Core Competencies:

• Strong communicator with the ability to communicate, edit, and compose thoughts verbally or in writing, sensitive matters.
• Courteous and professional communications style with all internal employees and external contacts.
• Self-starter with a proven flexible working style, with the ability to work independently or as part of a team, carrying out multiple and diverse tasks concurrently while meeting converging deadlines.
• Organized, detail-oriented, and deadline-oriented to ensure all tasks/projects are completed in a timely, organized, and professional manner while maintaining the high standards of the office.
• Professional, reliable, discreet, and professionally dressed at all times.
• Manage sensitive information with a high degree of confidentiality.
• Ability to anticipate conflicts and challenges in projects and proactively propose solutions.
• An exemplary model of the Superintendent of Schools office to internal and external stakeholders.

Education, Experience, and Skills:

• Bachelor’s Degree required.
• Four years of similar senior-level administrative work experience.
• Bilingual in English and Spanish preferred.
• Proficient in Microsoft Office Suite – Word, Excel, PowerPoint, Outlook 365.
• Excellent oral and written communication skills.
• Strong interpersonal, analytical, and problem-solving skills
• Willingness to be trained or take necessary classes to learn new technology.
• Knowledge of Catholic schools/education preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Ability to lift up to 30 pounds

Compensation range for this position is: $27.50 – $30.35 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should email a cover letter and resume with “Administrative Assistant” in the subject line to:
[email protected]

Archdiocese of New York
Development Office
Manager, Special Events
March 2025

Overview:

Produce, execute, and assist with in-person and virtual events for the Development Office as well as ministry offices and pastoral offices supported by fundraising efforts.

Reports To:                Senior Director of Development

Work Location:         1011 1^st Avenue, New York, NY 10022

Responsibilities:

• Lead project and planning meetings.
• Liaise with vendors and colleagues in outside departments on all aspects of event planning and logistics.
• Supervise Associate to ensure project objectives and deadlines are met.
• Solicit and manage in-house and third-party vendors, including contract negotiations, insurance requirements, timeline, providing feedback on collateral/deliverables, etc.
• Manage mailing lists and mailing projects.
• Create event materials, including invitations, marketing materials, printed programs, Mass booklets, etc.
• Manage administrative support pre- and post-event, including database updates, invoice processing, check requests, archiving event materials and correspondence, event storage, inventory, shipping, and event staffing plans.
• Create and maintain event budgets.
• Manage events and guests at the Cardinal’s residence as needed.
• Administrative and event-related miscellaneous projects as assigned.

Required Education, Experience, and Skills:

• Education: Bachelor’s Degree required.
• Experience: three to five years of fundraising, special events experience in non-profit fundraising events or in Development for a not-for-profit preferred.
• Knowledge of protocol and etiquette standards.
• Strong knowledge of Windows, MS Word and Excel, Raiser’s Edge, and PowerPoint, and guest registration platforms.
• Must be willing and have the ability to work a varied schedule that will include evenings, nights and weekends.
• Strong organizational skills and attention to detail.
• Strong interpersonal, written, and oral communication skills.
• Ability to manage multiple projects and meet deadlines.
• Entrepreneurial and ability to take initiative.
• Ability to lift event materials up to 50 pounds.

Compensation range for this position is: $70,000 – $75,000 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Institutional Commodity Services (ICS)
Staff Accountant
March 2025

Overview/Purpose:

Institutional Commodity Services (ICS) is the central purchasing office for parishes, schools, and Catholic institutions in the Greater New York area.  Founded and headquartered in the Archdiocese of New York, it also serves the Archdiocese of Newark and the Dioceses of Albany, Bridgeport, Brooklyn and Camden.

The Staff Accountant is responsible for financial statements, cash flow, general ledger, and various special analyses.

Reports to:                  Director of Accounting

Work Location:         1011 1st Avenue, New York, NY 10022

Responsibilities:

• Coordinate and Manage:
  • Manage the flow of daily cash balances available for all banks.
  • Approve and release batches for daily deposits.
  • Reconcile bank statements for all accounts.
  • Process Billing upload files, and issue credits when required.
  • Review and approve accounts payable vouchers.
  • Determine payment schedule to vendors to ensure payments are made on a timely basis.
  • Review A/P checks to ensure proper supporting documentation and approvals.
  • Assist in monthly closings and maintain journals for accruals, inventory, depreciation, and other necessary journal entry adjustments.
  • Perform account analysis on various general ledger accounts.
  • Maintain Fixed Asset schedule for ICS.
  • Manage Catholic Center cafeteria bookkeeping for sales journal, including clergy accounts and catering events.
  • Prepare monthly financial statements for Catholic Center cafeteria.
  • Other related duties as assigned by manager.
• Collaborate:
  • Assist with year-end audit.
  • Assist with monthly and year-end closing responsibilities.
  • Provide reports and analyses for the Director of Accounting and Executive Director, as directed.
  • Stand in for Accounts Payable Clerk and Accounts Receivable Clerk, as needed.

Education, Experience, and Skills:

• Bachelor’s degree in accounting, finance, or related field is required.
• Minimum three years accounting experience.
• Working knowledge of Catholic church structure and organization.
• Well-organized, with ability to multi-task, set priorities, and meet deadlines.
• Excellent verbal and written communication skills; bi-lingual capacity a plus.
• Excellent computer skills, especially Microsoft Excel; knowledge of Lawson a plus.

Compensation range for this position is: $65,000 – $73,000 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Inner-City Scholarship Fund
Senior Manager, Individual Giving
March 2025

Overview/Purpose:

The Senior Manager, Individual Giving plays an integral role in implementing the development strategy of the Executive Director and Director of Development, including managing Development Associates and Managers.

Reports to:                 Director of Development

Work Location:         1011 First Avenue, New York, NY  10022

Responsibilities:

• Support the Executive Director and Director of Development by working with internal and external constituents to leverage key relationships and contacts within and outside the Archdiocese of New York to achieve fundraising and program goals.
• Manage a donor portfolio and track performance
• Establish and meet short and long-term fundraising goals
• Manage internal members of the Development Department, including Managers and Development Associates
• Support Directors on strategic initiatives to advance the fundraising results of the organization
• Produce development materials to donors and non-donors, including proposals, acknowledgments, mailings, and emails
• Responsible for donor tracking, cultivation, and solicitations as well as stewardship efforts, including prospect research and data collection
• Oversee donor acknowledgment process, ensuring timely execution and upholding donor stewardship procedures
• Work closely with the Data Manager on the proper entry of donor gifts and donor acknowledgments in Raiser’s Edge
• Provide oversight of volunteer groups such as Junior Board and Learning to Look
• Plan and implement events as needed
• Perform other related duties and help with special projects, as needed

Education, Experience, and Skills:

• Bachelor’s degree.
• Experience: Three to six years of non-profit fundraising experience.
• Excellent writing and communication skills.priority-oriented
• Detailed, organized, and priority oriented.
• Experience in a professional office environment.
• Familiarity with web research.
• Proficient in Microsoft Word and Excel, Raiser’s Edge, and PowerPoint a plus.
• Intelligent, articulate, highly motivated self-starter with strong interpersonal skills.
• Ability to relate effectively with management, peers, donors, volunteers, and others.
• Ability to prioritize tasks effectively.
• Ability to carry out multiple and diverse tasks concurrently in a busy environment.
• Strong time management skills.
• Team player who seeks out opportunities to advance the organization
• Excellent communication and computer skills.

Compensation range for this position is: $80,000 – $90,000 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Development Office
Intern, Cardinal’s Annual Stewardship Appeal (CASA)
March 2025

Overview/Purpose:

Provide operational and administrative support to the Cardinal’s Annual Stewardship Appeal team.

Reports to:                 Director, Cardinal’s Annual Stewardship Appeal

Work Location:         1011 1^st Avenue, New York, NY 10022

Responsibilities:

• Manage high volume of requests for administrative support from staff.
• Assist with execution of solicitation materials, including merging, stuffing, and binding.
• Answer donor inquiries via phone and email.
• Scan office files and create digital archives upon request.
• Assist with and produce seasonal donor appreciation mailings.
• Assist with donor database projects, including maintenance and research.
• Special projects as needed.

Education, Experience, and Skills:

• High school degree.
• Excellent writing and communication skills.
• Detailed and priority-oriented.
• Self-motivated team player.
• Proficient in Microsoft Suite of programs, including Word, PowerPoint, and Excel.
• Interested in learning about fundraising.
• Able to work as part of a team and independently.
• Energetic, positive attitude.
• Flexible, self-starter.
• Extremely well organized.
• Ability to work in a fast-paced team environment.
• Ability to manage multiple tasks simultaneously.
• Proactively execute all assigned tasks with minimal supervision.

Compensation range for this position is: $18.00 – $20.00 per hour.
This position is considered part-time with a work schedule of 29 hours per week, non-exempt, and eligible for overtime. This position is open from May 5, 2025, through September 5, 2025.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
GRSS Treasury Office
Staff Accountant – Pre-K for All
March 2025

Overview/Purpose:

This position will be responsible for preparing monthly bank reconciliations for the regional Pre- K for All bank accounts, entering all payments from the various funding agencies daily, and processing regional invoices.

Reports to:               Director of Accounting – Pre-K for All

Work Location:       1011 1^st Avenue, New York, NY 10022

Responsibilities:

• Enter all payments from the various funding agencies daily and process regional invoices.
• Enter the monthly accruals entries for DOE, rent, and revenue.
• Enter monthly regional invoices from Cooke & Verve to allocate to various schools.
• Assist with the payroll review to ensure staff is coded correctly journal entries should be done to correct any miscoding.
• Assist in recording Pre-K for All indirect costs in the general ledger and review the monthly allocation methodology being used.
• Assist with the preparation of all submissions to the various funding agencies.
• Assist with recording proper receivable balances at year-end.
• Enter monthly regional bills and accruals.
• Prepare budgets and monthly invoices with supporting documentation for reimbursement by NYC.
• Organize and maintain Pre-K for All records by making copies, filing documents, and scanning electronic files to the shared folders.
• Assist in year-end audit by preparing schedules and provide supporting documentation as needed.
• Assist with special projects, as needed.

Education, Experience, and Skills:

• BS in Accounting and a minimum of two years accounting experience.
• Minimum 1-year Not-for-Profit experience with Pre-K for All.
• Strong oral and written communication skills.
• Exceptional analytical skills, pro-active and a good problem solver.
• Strong interpersonal skills.
• Attention to detail with strong time management and organizational.
• Quick learner, creative, self-starter with good judgment and high energy.
• Ability to work in a team.
• Ability to multi-task and highly organized.
• Ability to work in a fast-paced, results-oriented, web-based environment.
• Sensitive to the confidentiality of information received for analysis and review.
• Proficient in Microsoft Windows, Word, Excel, Outlook and PowerPoint.
• Experience with Financial Edge (FE) Accounting, Parish Soft, Microsoft SharePoint, and Paychex a plus.

Compensation range for this position is: $30.22 – $31.87 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
GRSS Treasury Office
Payroll Staff Accountant
March 2025

Overview/Purpose:

The Global Regional Schools System (GRSS) Payroll Staff Accountant primarily focuses on payroll reconciliations including all payroll expenses, payroll payments, employee tax withholding, and application of benefit deductions.

Reports to:               GRSS Controller

Work Location:     1011 1st Avenue, New York, NY 10022

Responsibilities:

• Prepare, analyze, and upload payroll transactions from Paychex in a timely manner such as payments of hours worked, personal time off, employee benefits, application of benefit deductions.
• Complete payroll reconciliations for all regions with supporting schedules and analysis. Ensure totals on payroll reconciliation worksheet tie out to totals on uploaded payroll journal entries.
• Prepare and/or analyze periodic payroll reports, payroll schedules, and payroll-related journal entries using established policies, procedures, and guidelines in a timely manner.
• Reconcile all employer contributions, employee benefit contributions, garnishments, union dues and other deductions to ensure accuracy of the general ledger.
• Ensure all PFL and dental deductions are properly identified and entered to the correct general ledger account.
• Journalize and reconcile FSA activities, including FSA deductions from regional accounts.
• Maintain a reconciliation schedule of all consolidated bill benefits to payroll journal entries.
• Input Mutual of America Bills based on the semi-monthly 403B contribution remittance confirmation reports and the related payroll reports including the semi-annual match payments.
• Reconcile cash funding to Paychex summary payroll transactions reports.
• Identify unmapped payroll transaction and investigate the appropriate accounting treatment, adjust payroll upload csv file before uploading payroll journal entry; coordinate with Paychex to resolve any unmapped or mis-mapped accounts.
• Analyze payroll reports, statements, and records, and make recommendations to improve payroll process.
• Prepare and review the accuracy of payroll related journal entries and perform account reconciliation and analysis while ensuring supporting documentation is accurate and in compliance with company policies.
• Prepares audit schedules and assists audit of payroll statements/reports.
• Assist with related duties and special projects, as needed.
• Assist in year–end audit by preparing schedules and provide supporting documentation as needed.

Education, Experience, and Skills:

• Bachelor’s Degree in Accounting and a minimum of two years accounting experience is required.
• Not-for-Profit experience.
• Strong oral and written communication skills
• Exceptional analytical skills, proactive, and a good problem solver
• Strong interpersonal skills
• Attention to detail with strong time management and organizational skills
• Quick learner, creative, self-starter with good judgment and high energy
• Ability to work in a team environment.
• Ability to multi-task and highly organized.
• Ability to work in a fast-paced, results-oriented, and web-based environment.
• Sensitive to the confidentiality of information received for analysis and review.
• Proficiency in Microsoft Windows, Word, Excel, Outlook, and PowerPoint is required.
• Experience with Financial Edge (FE) Accounting, Parish Soft, Microsoft SharePoint, and Paychex is preferred.

Compensation range for this position is: $32.97 – $35.71 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Finance Office
Budgeting and Reporting Analyst
March 2025

Position Overview: 

Reporting to the Director of Budgeting and Reporting, the Budgeting and Reporting Analyst will play a key role in the financial operations and decision support of the Archdiocese of New York, including but not limited to, assisting in the preparation of the annual financial budget, monthly financial reporting, quarterly forecast reporting, other special reporting and recommending technical enhancements to management reporting and analysis.

This position requires a mix of strong analytic and technical skills as well as good interpersonal skills in collaborating with other departmental managers and directors. In addition, it is critical to understand the monthly financial results and review detailed operating statements (P&L) of all functional business units under the responsibility of the Director of Budgeting and Reporting.

Reports to:                  Director of Budgeting and Reporting

Work Location:          1011 1^st Avenue, New York, NY 10022

Essential Duties & Responsibilities:

• Assist management with the annual budget cycle, which includes preparing all departmental budgets through all phases, including preparation, development, evaluation, presentation, and approval by executive staff and the Finance Council.
• Budget and monitor companywide staff positions to ensure changes are reflected and the position budget is accurate in Lawson Financial Systems. Act as payroll & benefits budget SME to directors and other senior staff.
• Leverage technical knowledge in financial applications (Lawson ERP) and data analysis tools to consolidate reporting of all functional business units and managing large data sets.
• Assist in the preparation of monthly financial management reports and analysis of actual results vs budget for month-end close/reporting process. Identify significant issues that will impact the forecast.
• Track action items resulting from departmental analysis and recurring meetings. Provide summary notes to maintain alignment among all stakeholders.
• Monitor accounts receivable activity throughout the organization to ensure compliance with policies and best practices. Provide updates to Treasury when billing changes occur due to operational activity. Review aging reports and recommend collections action items to leadership.
• Maintain billing details for leased space and provide monthly billing estimate for sublessees and licensees. Regularly assess operating expenses to ensure timely recording and accuracy of budget tracking.
• Actively build on technical skillset/learning new tools, create standard and system reporting templates, and recommend automated enhancements to budget systems and reporting processes. Complete enhancements, as approved.
• Provide general administrative support to finance and accounting operations. Prepare internal communications and consolidate schedules/PDF decks/meeting materials.
• Fulfill all responsibilities in a manner consistent with the mission and the moral and ethical principles of the Catholic Church.

Required Education, Experience, and Skills:

• Bachelor of Science in Accounting, Finance, or Business Administration preferred.
• 3+ years of financial analysis or accounting experience in a corporate or large not-for-profit experience.
• Proven knowledge of financial applications, ability to use technology to develop or streamline processes, and ability to learn additional financial packages (e.g., Lawson). Experience working with relational databases is a plus.
• Proven advanced knowledge of Microsoft Excel including sumifs, vlookup, pivot tables, and statistical formulas.
• Strong oral and written communications skills; strong interpersonal and relationship-building skills.
• Proven team player with the ability to independently carry out multiple and diverse tasks concurrently.
• Proven ability to protect confidential information.
• Proven ability to work autonomously, assimilate knowledge quickly, and produce high-quality work in a fast-paced, professional environment.

Compensation range for this position is: $90,000 – 100,000 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:
Maryellen.O’[email protected]

Archdiocese of New York
Metropolitan Tribunal
Administrative Assistant/Notary to Judge
February 2025

Overview/Purpose:

The Notary functions as a legal assistant.  In addition to the skills of an assistant, the notary will facilitate the various canonical procedures for which the Tribunal is responsible.

Reports to:                    Moderator of the Tribunal

Work Location:          1011 1^st Avenue, New York, NY 10022

Responsibilities:

• Process marriage cases and other canonical cases according to the requirements of canon law and the practice of the Metropolitan Tribunal.
• Act as Notary for all formal testimonies taken.
• Assist the Judge(s) with scheduling and correspondence.
• Transcribe and type testimonies when necessary.
• Prepare letters and decrees for cases and track their progress using Canonical, the Tribunal’s case management system.
• Ensure accuracy, completeness, and professionalism of all materials produced.
• Answer the telephone in a courteous manner and assist clients when necessary.
• Deal with difficult individuals in a professional, calm, attentive, and firm manner.

Education, Experience, and Skills:

• Knowledge of, and firm commitment to, the teachings of the Church regarding marriage.
• A firm commitment to the administration of justice with charity in the Church.
• Bilingual English and Spanish is preferred. Fluency in Italian, Albanian, or Polish is a plus.
• Ability to maintain confidentiality.
• Knowledge of, or willingness to learn, the canon law that is relevant to the work of the Tribunal.
• Excellent computer skills, including proficiency in Microsoft Word and Excel.
• Excellent verbal and written communication skills.
• Good organizational skills
• Ability to transcribe recorded testimony, or willingness to learn this skill.
• Flexibility and willingness to assist others in the office.
• Must be able to work harmoniously with others and assume additional responsibilities as needed.
• Able to work calmly and quickly under the pressure of deadlines.

Please note: This position’s work location will relocate to St. Joseph’s Seminary & College located at 201 Seminary Ave, Yonkers, NY 10704 in early June 2025.

Compensation range for this position is: $28.50 – $30.00 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Metropolitan Tribunal
Canonical Consultant
February 2025

Overview/Purpose:

A Canonical Consultant advises prospective Petitioners, parish priests, parties in a case, and other interested persons regarding the nature of the grounds for nullity, the requirements of the law, and the policies of the Tribunal to initiate a case. The Canonical Consultant answers general questions regarding the process as needed.

Reports to:                 Moderator of the Tribunal Chancery

Work Location:         1011 1^st Avenue, New York, NY 10022

Responsibilities:

• Perform all activities conducive to the exercise of the position.
• Carry out all responsibilities in a manner consistent with the canonical, religious, moral, and ethical principles of the Catholic Church.
• Receive initial calls and questions regarding the process for the declaration of nullity of a marriage, and advise interested parties about other marriage canonical processes, according to the canonical norms and Tribunal policies.
• Receive initial applications for marriage cases from the Judicial Vicar and assist in completing them as needed.
• Draw up necessary letters as requested by the Judicial Vicar.
• Assist with other related assignments as required.

Education, Experience, and Skills:

• Doctorate or Licentiate in Canon Law, or otherwise well qualified is preferred.
• Knowledge of the canonical process and the Teachings of the Catholic Church regarding marriage is required.
• Bilingual in English and Spanish is required.
• Fluency in other languages, especially Polish, Italian, and Albanian is a plus.
• Is to uphold the principles of the Catholic Church.
• Good computer/organizational skills.
• Excellent verbal and written communication skills.
• Ability to function effectively within timelines.
• Tribunal experience preferred.

Please note: This position’s work location will relocate to St. Joseph’s Seminary & College located at 201 Seminary Ave, Yonkers, NY 10704 sometime between May and July 2025.

Compensation range for this position is: $32.00 – $34.00 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Development Office – Cardinal’s Annual Stewardship Appeal
Campaign Manager
January 2025

Overview/Purpose:

The Campaign Manager oversees the fundraising priorities for a portfolio of parishes in Dutchess and Putnam counties, including the Cardinal’s Annual Stewardship Appeal and Increased Offertory Program. The Campaign Manager is responsible for helping pastors meet their participation and fundraising goals, which might reach up to $6MM depending on the campaign.

Reports to:                    Director of Cardinal’s Annual Stewardship Appeal

Work Location:          60 Liberty Street, Beacon, NY 12508

Responsibilities:

• Support the financial strength and stability of the Archdiocese of New York and its parishes by assisting to raise money for capital projects, operational expenses, debt reduction, and reserves for future needs.
• Meet regularly with pastors across the archdiocese to craft tailored strategies to help the parish reach its fundraising and participation goals.
• Draft and prepare customized Cardinal Dolan, pastor, and parishioner correspondence acknowledgment and appeal letter templates; write and provide copy edit support for leadership donor letters and collateral materials for the Cardinal’s Annual Stewardship Appeal.
• Identify and upgrade parishioner prospects who have the capacity for greater giving.
• Responsibilities specific to the Cardinal’s Annual Stewardship Appeal include:
  • Consult with 25-35 parishes to achieve annual fund goals.
  • Collaborate with pastors and gift officers to close gifts in the $500-$9,999 range.
  • Articulate the Appeal message and case in a compelling and resonant way.
  • Assist pastors in establishing volunteer teams at parishes to maximize fundraising efforts.
• Responsibilities specific to the Increased Offertory Program include:
  • Work with parishes to enhance their offertory giving, with the goal of increasing regular offertory by 20% or more.
  • Emphasize stewardship as an integral component to the success of the campaign.
• Performance Standards:
  • Achieve financial and other non-monetary goals (e.g., participation, establishment of volunteer teams, etc.) with a measurable increase over the prior year’s results.
  • Build and maintain relationships with pastors, parish staff, donors, and volunteers.
  • Submit detailed analytical and statistical reports on parish performance.
  • Some evenings and weekends as needed.
• Special projects and events as needed.

Education, Experience, and Skills:

• Bachelor’s degree required; Master’s preferred.
• 2-5 years professional work experience.
• Intelligent, highly motivated self-starter and self-manager.
• Effective and polished communicator, both verbally and in written form, with strong presentation skills.
• Strong interpersonal and organizational skills, with the ability to multi-task in a fast-paced environment.
• Poised at all times and calm under pressure.
• Fluency with Microsoft Office Suite.
• Driver’s license required as driving is necessary for visiting assigned parishes.
• Experience with Raiser’s Edge preferred.
• Fluency in Spanish preferred.
• A passion for the Catholic Church and a deep understanding of Catholic culture.

Compensation range for this position is: $64,350 – $74,000 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Trustees of St. Patrick’s Cathedral
Gate of Heaven Cemetery
Manager of Cemetery Services and Administration
December 2024

This position is located at Gate of Heaven Cemetery at 10 W. Stevens Avenue, Hawthorne, NY 10532.

Purpose:
This position requires a team leader who will work closely with the Executive Director in managing cemetery service and administrative operations of Gate of Heaven Cemetery. The position is required to maintain close and frequent contact with the cemetery field supervisors, director of financial operations, and sales. Reports to the Executive Director.

Responsibilities:

• Oversee cemetery service and administration operations as applied to planning, organizing and supervision of:
  • Customer sales and service
  • Burial space selections (graves, crypts, niches) and Deed preparation
  • Interment order processing
  • Customer payment processing (cash, checks, and credit card receipts)
  • Payment request vouchers for service providers
  • Customer maintenance requests
  • Monument applications and approval process
  • Preparation of affidavits
  • Genealogies
  • Payroll administration
  • HMIS Cemetery Software updates
• Ensure that deceased persons are given a dignified Christian burial and respond with respect and compassion to the bereaved families, friends, and visitors.

• Manage and supervise the office personnel on a daily basis and ensure weekday and weekend schedules are assigned.
• Coordinate scheduling interments, transfers, and other projects.
• Investigate, appraise, and resolve customer service issues.
• Establish and maintain relationships with funeral industry influencers, and key strategic partners, such as pastors, deacons, funeral directors, monument dealers, industry associations, and other service providers.
• Model and encourage excellence in work performance by:
  • Collaborating with upper management in new ways of managing
  • Facilitating continuing education and training at all levels; and
  • Evaluating work performance and initiating improvement strategies.
• Ensure that all policies, practices and procedures are carried out in a manner consistent with the mission and values of the Trustees and The Archdiocese of New York.

Education, Experience, and Personal Characteristics

• College Degree in Business Administration preferred
• Graduate of Catholic Cemetery Conference School of Leadership management preferred, or five years of related experience
• Proficient in Microsoft Office
• Excellent communication skills
• Team player; respectful of others

Work setting:

• In-person
• Office

Compensation range for this position is: $75,000.00 – $85,000.00 per year.

This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:

[email protected]

Archdiocese of New York
Development Office
Marketing and Communications Intern
December 2024

Overview/Purpose:

The Marketing and Communications Intern will help to execute a comprehensive marketing and communications strategy in support of the Development Office and its fundraising initiatives, including the Cardinal’s Annual Stewardship Appeal, St. Joseph’s Seminary, and the Alfred E. Smith Foundation.

Reports to:     Manager, Marketing and Communications

Responsibilities:

• Support marketing and communications team in multi-channel branding, strategy, and design for all Archdiocesan initiatives supported by the Development Office.
• Collaborate with Development Office staff to implement website and digital marketing updates.
• Review and revise copy content for accuracy and quality, including spelling, grammar, punctuation, and syntax.
• Collaborate with the Archdiocese of New York Offices of Marketing and Communications on branding and messaging across all channels.
• Assist with production of mailings.
• Perform special projects as needed.

Education, Experience, and Skills:

• Basic graphic design skills (familiarity with Adobe Illustrator, Photoshop, and InDesign).
• Proficient in Microsoft Suite (Word, PowerPoint, and Excel).
• Excellent writing and communication skills.
• Ability to proactively work in a fast-paced team environment with minimal supervision.
• Ability to manage multiple tasks simultaneously.
• Ability to process and implement creative feedback.
• Interested in learning about non-profit fundraising and marketing.
• Able to work as part of a team and independently.
• Organized self-starter and team player with a positive attitude.
• Understanding of the mission and values of the Catholic church.

Work Schedule and Position Length:

•  20 hours per week.
• Position is temporary, with an anticipated end date of July 3, 2025.

Compensation range for this position is: $18.00 – $20.00 per hour.
This position is considered non-exempt and eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Sheen Center For Thought & Culture
On-Call House Staff

Overview/Purpose:

This position is a part-time, on-call guest services position within the Sheen Center front-of-house operations area. Assignments will be in multiple areas and may include work at the front desk, box office, concessions or serving as an event attendant or usher. A key focus of this hybrid position is to help shape an exceptional guest experience for patrons following established Sheen Center guidelines.

Work Location:      18 Bleecker Street, New York, NY 10012

Reports to:                Patron Services Manager

Responsibilities:

• Greet patrons to the facility and provide appropriate direction to seats in the theatres or other rooms in the facility.
• Answer phones providing basic information about shows and facilities and directing calls as appropriate depending on daily assignment.
• Perform basic office functions as needed depending on daily assignment.
• Sell and process tickets, studio rentals, and/or concession items depending on daily assignment.

Education, Experience, and Skills:

• A Bachelor’s degree in a relevant field is preferred, but not required.
• Equivalent work experience with an arts venue or experience working in the customer/guest services industry.
• Proficiency with MS Office products required. Experience with Point of Sale and AudienceView ticketing software systems preferred.
• Ability to multi-task and have exemplary interpersonal communication, phone and guest services skills.
• Must have positive professional attitude and appearance.
• Ability to work independently as well collaboratively as part of a team.
• Be in strong alignment with Sheen Center mission and goals.
• Ability to work in a fast-paced environment with flexible hours including required nights and weekends. Assignments may include light lifting up to twenty-five pounds and standing for long periods.

Compensation for this position is fixed at $16.50 per hour.
This position is considered on-call, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Sheen Center For Thought & Culture
On-Call House Manager
 

Overview/Purpose:

This position is a part-time, non-exempt, and on-call guest services supervisory position within the Sheen Center front-of-house operations area. This person is intended to provide part-time support to Sheen Center operations on a per-event basis. The House Manager has a higher leadership role among the part-time House staff, as they will serve as the ranking authority in the event the Patron Services Manager is not present for a particular event or daily shift. Incumbent will supervise or assist in daily and event supervision of the front desk, box office, seating, concessions, receptions and studio activities. A key focus of this hybrid position is to help shape an exceptional guest experience for patrons following established Sheen Center guidelines.

Work Location:      18 Bleecker Street, New York, NY 10012

Reports to:                Patron Services Manager

Responsibilities:

• List the responsibilities of the job in a bulleted list
• Provide a breakdown of the core aspects of the job and those functions for daily tasks and long term tasks
• Include the essential functions of the position and the duties that are expected to be performed
• List the standards that are expected to be followed to ensure that this position is maintaining the day to day & long term operations of the office/department
• Supervise and/or assist in the supervision of house staff daily as needed and during events.
• Act as fireguard during performances and events, maintaining a safe environment for all patrons and rental clients.
• Provide exceptional customer service to all patrons/clients and to resolve any event related issues quickly and respectfully.
• Oversee box office, front desk and concessions cash box distribution and collection.
• Ensure daily cash count is accurate and all currency us secured in the safe.
• Monitor concessions/merchandise inventory and inform Patron Services Manager when stock needs to be replenished.
• Complete detailed reports at the conclusion of an event/performance to be reviewed.

Education, Experience, and Skills:

• A Bachelor’s degree in a relevant field is preferred, but not required.
• Equivalent supervisory work experience with an arts venue or experience working in the customer/guest services industry.
• Proficiency with MS Office products required.
• Familiarity with industry standards for all house staff roles Experience with Point of Sale and AudienceView ticketing software systems preferred.
• Must have supervisory experience and the ability to multi-task.
• Exemplary interpersonal communication, phone, and guest services skills.
• Positive professional attitude and appearance.
• Ability to work independently as well collaboratively as part of a team.
• Strong alignment with Sheen Center mission and goals.
• Valid NYC Fire Guard (F-03) status or must be obtained and be familiar with Sheen Center venue capacity limits.
• Familiar with Americans with Disabilities Act (ADA) laws and regulations as they pertain to performance venues.
• Valid AED/CPR certification or must be obtained within thirty days of employment.
• Valid ServSafe Food Manager and TIPS Alcohol Certification desired.
• Ability to work in a fast-paced environment with flexible hours and availability to work required nights and weekends. Assignments may include light lifting up to twenty five pounds and standing for long periods.

Compensation for this position is fixed at $22.00 per hour.
This position is considered on-call, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]