Career Opportunities

Archdiocese of New York
Parish Assistance Corporation (PAC) Office
Senior Finance Associate of Loan Administration
December 2024

Department Overview:

The Parish Assistance Corporation (PAC) is a New York not-for-profit membership company that is legally separate from, but operating in conjunction with, the Archdiocese of New York pursuant to service level agreements. The purpose of the PAC is to financially support parishes and other Catholic Organizations under the auspices of the Roman Catholic Archdiocese of New York by borrowing from and lending to parishes and other Catholic organizations. PAC is permitted to borrow and to lend to finance capital projects. PAC works closely with other archdiocese departments including Capital Projects and Parish Finance. The PAC loan portfolio currently consists of about 500 loans to 120 parishes.

Position Overview:

This position is integral to the operations of the PAC. This role supports the Assistant Director of Loan Administration in the day-to-day operations of the PAC with the focus on maintaining an accurate and up-to-date accounting and reporting of PAC’s loans payables and loans receivables and maintaining online files of the transaction data related to DLS using consistent labeling.

Reports to:     Director of the Parish Assistance Corporation

Responsibilities:

• Responsible for the integrity of the data in DLS (PAC’s deposit and loan software and primary accounting/operating system); this includes but is not limited to:
  • Inputting new account information and daily receipt and disbursement information for both loans to the PAC and from the PAC into DLS.
  • Preparing vouchers for receipts and disbursements for processing by the accounts payable team.
  • Ensuring no disbursements are made until relevant approvals and documentation are obtained.
  • Completing the monthly closing of DLS and providing data files for input to Lawson.
  • Reconciling DLS and Lawson monthly.
• Prepare and distribute quarterly bills/invoices to borrowers of loans from the PAC and issue and distribute interest checks for loans to PAC.
• Have a strong understanding of accounting and financial reporting to prepare monthly financial statements. Have a solid grasp of Excel and an ability to understand and interpret data to provide meaningful analytics for management reporting.
• Understand credit risk to assist the Director of PAC with loan approvals, loan reviews, and the annual audit review. Review and evaluate the loan performance/classifications at each calendar quarter end, loan collections rates, and repayment capacity. Help prepare and analyze reports designed to improve the management of the loans to and from PAC.
• Respond to inquiries relating to DLS data from both internal and external constituents. Interface and collaborate with archdiocesan teams (including but not limited to Parish Finance, Finance, Accounting, and Capital Projects).
• Liaise with The Computer Department, Inc. (DLS provider) regarding system upgrades and requested enhancements and reporting.

Education, Experience, and Skills:

• Bachelor’s degree in accounting/ business or 5 years equivalent work experience.
• Must be detail-oriented and with the ability to work independently.
• Must possess excellent analytical, communication, and interpersonal skills.
• Experience with loan administration and/or loan review helpful.
• Strong proficiency in the use of Microsoft Word and Excel. Knowledge of Lawson and DLS is helpful.

Compensation range for this position is: $75,000 – $85,000 annually.
This position is considered exempt and not eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Trustees of St. Patrick’s Cathedral
Calvary Cemetery, Woodside
Cemetery Service Representative
December 2024

This position is located at Calvary Cemetery at 49-02 Laurel Boulevard, Woodside, NY 11377.

Purpose:
Assist the Manager of Cemetery Services and Administration and collaborate with other cemetery service representatives and field supervisors in servicing families, visitors, and outside service providers such as Funeral Directors, Monument Dealers. Provide administrative support to the Manager.

Responsibilities:

• Assist families with pre-planning, and sales of cemetery space for purchase.
• Assist families and their representatives, funeral directors, with burial arrangements.
• Assist families with burial space sales including plots, graves, crypts, and niches.
• Provide information and assistance to families, visitors, and service providers such as Funeral Directors, Monument Leaders, Landscaping Companies.
• Using the cemetery’s computerized information system, conduct various administrative duties in the cemetery office including but not limited to the following:
• Prepare accurate and legible burial orders from funeral directors and families.
• Forward burial work orders to cemetery Field Supervisors
• Inspect and clear burial documents.
• Prepare certificate of interment rights (deeds) and affidavits.
• Receive and record cash payments for sales and service; prepare cash receipts.
• Conduct genealogical research.
• Research deed information for burial and correspondence inquiries.
• Process monument applications
• Answer and redirect telephone inquiries
• Prepare outgoing mail and periodic bulk mailings.
• Prepare letters, memorandums, receipts, deed contracts, and various reports.
• Utilize various office equipment including photocopier, scanner, fax machines, calculators, computers, and label making machines.
• Records, process, review, and assist families with the Annual Care Program. This includes billing, payments, changes, data entry, conversions to Perpetual Care, and reporting.

Standard:
Interaction with families, visitors, funeral directors, service providers, and other cemetery associate are to be conducted in a professional manner and consistent with the mission and values of the Catholic Church and the Trustees of St. Patrick’s Cathedral.

Education, Experience, and Personal Characteristics

• High school diploma or higher
• Previous work experience in an office environment
• Proficient in Microsoft Office applicants
• Excellent written and spoken communication skills.
• Detail oriented
• Friendly, respectful of others
• Problem solver
• Team oriented.
• Takes initiative
• Empathetic and sympathetic

Job Type: Full-time

Experience level:

• 3 years

Shift:

• 8 hour shift

Weekly day range:

• Monday-Friday

Work setting:

• In-person
• Office

Compensation range for this position is: $25.00 – $30.00 per hour.

This position is considered non-exempt and eligible for overtime.

Interested candidates should send a cover letter and resume to:

[email protected]

Trustees of St. Patrick’s Cathedral
Gate of Heaven Cemetery
Manager of Cemetery Services and Administration
December 2024

This position is located at Gate of Heaven Cemetery at 10 W. Stevens Avenue, Hawthorne, NY 10532.

Purpose:
This position requires a team leader who will work closely with the Executive Director in managing cemetery service and administrative operations of Gate of Heaven Cemetery. The position is required to maintain close and frequent contact with the cemetery field supervisors, director of financial operations, and sales. Reports to the Executive Director.

Responsibilities:

• Oversee cemetery service and administration operations as applied to planning, organizing and supervision of:
  • Customer sales and service
  • Burial space selections (graves, crypts, niches) and Deed preparation
  • Interment order processing
  • Customer payment processing (cash, checks, and credit card receipts)
  • Payment request vouchers for service providers
  • Customer maintenance requests
  • Monument applications and approval process
  • Preparation of affidavits
  • Genealogies
  • Payroll administration
  • HMIS Cemetery Software updates
• Ensure that deceased persons are given a dignified Christian burial and respond with respect and compassion to the bereaved families, friends, and visitors.

• Manage and supervise the office personnel on a daily basis and ensure weekday and weekend schedules are assigned.
• Coordinate scheduling interments, transfers, and other projects.
• Investigate, appraise, and resolve customer service issues.
• Establish and maintain relationships with funeral industry influencers, and key strategic partners, such as pastors, deacons, funeral directors, monument dealers, industry associations, and other service providers.
• Model and encourage excellence in work performance by:
  • Collaborating with upper management in new ways of managing
  • Facilitating continuing education and training at all levels; and
  • Evaluating work performance and initiating improvement strategies.
• Ensure that all policies, practices and procedures are carried out in a manner consistent with the mission and values of the Trustees and The Archdiocese of New York.

Education, Experience, and Personal Characteristics

• College Degree in Business Administration preferred
• Graduate of Catholic Cemetery Conference School of Leadership management preferred, or five years of related experience
• Proficient in Microsoft Office
• Excellent communication skills
• Team player; respectful of others

Work setting:

• In-person
• Office

Compensation range for this position is: $75,000.00 – $85,000.00 per year.

This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:

[email protected]

Trustees of St. Patrick’s Cathedral
Gate of Heaven, Hawthorne
Cemetery Service Representative
December 2024

This position is located at Gate of Heaven Cemetery at 10 W. Stevens Avenue, Hawthorne, NY 10532.

Purpose:
Assist the Manager of Cemetery Services and Administration and collaborate with other cemetery service representatives and field supervisors in servicing families, visitors, and outside service providers such as Funeral Directors, Monument Dealers. Provide administrative support to the Manager.

Responsibilities:

• Assist families with pre-planning, and sales of cemetery space for purchase.
• Assist families and their representatives, funeral directors, with burial arrangements.
• Assist families with burial space sales including plots, graves, crypts, and niches.
• Provide information and assistance to families, visitors, and service providers such as Funeral Directors, Monument Leaders, Landscaping Companies.
• Using the cemetery’s computerized information system, conduct various administrative duties in the cemetery office including but not limited to the following:
• Prepare accurate and legible burial orders from funeral directors and families.
• Forward burial work orders to cemetery Field Supervisors
• Inspect and clear burial documents.
• Prepare certificate of interment rights (deeds) and affidavits.
• Receive and record cash payments for sales and service; prepare cash receipts.
• Conduct genealogical research.
• Research deed information for burial and correspondence inquiries.
• Process monument applications
• Answer and redirect telephone inquiries
• Prepare outgoing mail and periodic bulk mailings.
• Prepare letters, memorandums, receipts, deed contracts, and various reports.
• Utilize various office equipment including photocopier, scanner, fax machines, calculators, computers, and label making machines.
• Records, process, review, and assist families with the Annual Care Program. This includes billing, payments, changes, data entry, conversions to Perpetual Care, and reporting.

Standard:
Interaction with families, visitors, funeral directors, service providers, and other cemetery associate are to be conducted in a professional manner and consistent with the mission and values of the Catholic Church and the Trustees of St. Patrick’s Cathedral.

Education, Experience, and Personal Characteristics

• High school diploma or higher
• Previous work experience in an office environment
• Proficient in Microsoft Office applicants
• Excellent written and spoken communication skills.
• Detail oriented
• Friendly, respectful of others
• Problem solver
• Team oriented.
• Takes initiative
• Empathetic and sympathetic

Job Type: Full-time

Experience level:

• 3 years

Shift:

• 8 hour shift

Weekly day range:

• Monday-Friday

Work setting:

• In-person
• Office

Compensation range for this position is: $25.00 – $30.00 per hour.

This position is considered non-exempt and eligible for overtime.

Interested candidates should send a cover letter and resume to:

[email protected]

Archdiocese of New York
Youth Faith Formation
Administrative Assistant
December 2024

Overview/Purpose:

The mission of the department is to build the Kingdom of God by supporting, training, and resourcing the parishes of the Archdiocese of New York in their ministry to evangelize and form young people and their families from birth to twelfth grade. Made up of a team of ministry experts and consultants who work collaboratively, the department marries the richness of the Catholic Church with an understanding of the needs of today’s young people and families to foster disciples of Jesus in the community of the Catholic faith.

Reports to:     Coordinator for Youth Faith Formation

Responsibilities:

• Assist the Department of Youth Faith Formation senior management to ensure the smooth running of the day-to-day logistics of the office.
• Provide support to the Department of Youth Faith Formation and perform varied administrative duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the department to ensure smooth and efficient operations of the office.
• Work with various team members to support the work of the department by engaging in written, electronic, or verbal communication, scheduling programs and events, and assisting in projects and marketing.
• Help maintain the department’s social media presence and website.
• Prepare expense reimbursements for staff and submit them to the office manager.
• Update the database of parish personnel, volunteers, and program structures regularly.
• Format and distribute departmental newsletters.
• Process and synthesize survey reports.
• Assist in the registration process for events and programs.
• Prepare materials and handouts for trainings, events, and programs.
• Greet visitors, answer phones, and direct individuals to the correct staff member.
• Schedule, take notes, and distribute minutes from meetings.
• Proofread correspondence, marketing materials, and other items.
• When required, attend and assist at various departmental events, requiring some nights and weekends.
• Participate in departmental team and working-group meetings.
• Complete other duties, as assigned.

Education, Experience, and Skills:

• 3+ years of experience in office administration.
• Bachelor’s degree preferred.
• Excellent organizational, social, and interpersonal skills.
• Excellent written and verbal communication skills.
• Ability to be flexible and work well in a team.
• Ability to multi-task and work autonomously.
• Willingness to attend occasional weekend or evening events.
• Bilingual English/Spanish preferred.
• Marketing abilities and graphic design skills are a plus.
• Enjoys being an active member of a team in a joyful work environment.
• Knowledge and use of Lawson a plus.
• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook) and online navigation and research.
• Familiarity with online team collaborative programs such as Teams, Sharepoint, Dropbox, etc. a plus.

Compensation range for this position is: $27.47 – $30.77 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Adult Discipleship and Marriage Formation
Administrative Assistant
December 2024

Overview/Purpose:

The Administrative Assistant for Adult Discipleship and Marriage Formation supports the Coordinator for Adult Discipleship and Marriage Formation and is typically the first point of contact in the office for priests, lay leaders, and all those seeking information about the ministry of Adult Discipleship and Marriage Formation in the Archdiocese of New York.

Reports to:     Coordinator for Adult Discipleship & Marriage Formation

Responsibilities:

• Provide support to the Coordinator for Adult Discipleship and Marriage Formation and assist with the daily operations of the office.
• Assist in processing archdiocesan marriage preparation forms and checks.
• Help couples determine choice of dates and locations.
• Send out confirmation of dates to couples and refer telephone inquiries to local parishes.
• Assist with all details of certificates, proof of participation, scheduling sessions.
• Prepare polished written correspondence and presentations at the direction of the coordinator, including agendas, presentations, and minutes of meetings.
• Manage correspondence at the direction of the Coordinator.
• Manage internal and external project deadlines for the coordinator and provide appropriate reminders.
• Maintain the coordinator’s appointments by planning and scheduling meetings, conferences, and travel when necessary.
• Ensure the coordinator is equipped with all necessary materials and documents for internal and external meetings and provide post-meeting support.
• Assists with events and other Adult Faith and Marriage Formation activities.
• Manages reimbursements and invoices at the direction of the coordinator.
• Special projects as needed.

Education, Experience, and Skills:

• Bachelor’s Degree.
• Bi-lingual (English/Spanish) proficiency in reading, writing and speaking both languages is required.
• 2+ years of experience in a similar role in a professional environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, Access, and PowerPoint).
• Ability to patiently and compassionately serve others who seek information and assistance.
• Highly organized and detail-oriented and able to multi-task in a fast-paced environment
• Proactive, resourceful, and adaptable.
• Ability to maintain confidentiality and to represent the archdiocese in a polished and professional manner.
• A passion for the Catholic Church and a deep understanding of Catholic faith and culture.
• Ability to drive to various points of the archdiocese and participate in occasional nights or weekends, as needed, for Adult Discipleship and Marriage Formation events.

Compensation range for this position is: $27.47 – $30.77 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Office of Youth/Young Adult Ministry and University Apostolate
Administrative Assistant
December 2024

Overview/Purpose:

The Administrative Assistant for Youth/Young Adult Ministry and University Apostolate supports the coordinator and is typically the first point of contact in the office for priests, lay leaders, and all those seeking information about youth ministry, young adult ministry and/or the University Apostolate in the Archdiocese of New York.

Reports to:     Coordinator for Youth/Young Adult Ministry and University Apostolate

Responsibilities:

• Provide support to the coordinator and assist with the daily operations of the department.
• Prepare polished written correspondence and presentations at the direction of the coordinator, including agendas, presentations, and minutes of meetings.
• Manage correspondence at the direction of the Coordinator.
• Manage internal and external project deadlines for the Coordinator and provide appropriate reminders.
• Maintain appointments for the coordinator by planning and scheduling meetings, conferences, and travel when necessary.
• Ensure the coordinator is equipped with all necessary materials and documents for internal and external meetings and provide post-meeting support.
• Assist with events.
• Manage reimbursements and invoices at the direction of the Coordinator.
• Special projects as needed.

Education, Experience, and Skills:

• Bachelor’s Degree.
• 2+ years of experience in a similar role in a professional environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, Access, and PowerPoint).
• Excellent verbal and written communication skills.
• Ability to patiently and compassionately serve others who seek information and assistance.
• Highly organized and detail-oriented and able to multi-task in a fast-paced environment.
• Proactive, resourceful, and adaptable.
• Ability to maintain confidentiality and to represent the archdiocese in a polished and professional manner.
• A passion for the Catholic Church and a deep understanding of Catholic faith and culture.
• Ability to drive to various points of the archdiocese, as needed, for Youth/Young Adult Ministry events.
• Ability to participate in occasional night or weekend Youth/Young Adult Ministry events.

Compensation range for this position is: $27.47 – $30.77 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Archives & Records Management Office
Archives Assistant
December 2024

Office Overview:

The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese, including the papers of 10 former bishops; materials related to various offices and groups within the Archdiocese; records of special events, such as papal visits; and historical materials from parishes, schools, and other institutions. The mission of the Archives is to document the history of the Archdiocese by collecting and preserving these materials, and making them available to Archdiocesan priests and employees, as well as members of the scholarly community, authors, and other interested persons who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.

Reports to:     Director of Archives & Records Management

Responsibilities:

• Assist with research requests from various offices, parishes, and the general public ranging from institutional history and reproduction requests to genealogy.
• Communicate with co-workers, other Archdiocesan offices, parishes, and outside researchers in a professional, helpful manner.
• Respond to genealogy requests, which necessitate extensive research with and transcription of historical records that are often handwritten in cursive.
• Organize and arrange records sent to the Archives by various Archdiocesan institutions, following Archives guidelines and retention policies.
• Assist with the collection of sacramental records from Archdiocesan parishes for digitization, which includes communication with pastors and parish staff as well as site visits and transfer of record books.
• Manage the general email inbox and phone line for the Archives, responding to queries or directing to the appropriate person.
• Actively expand knowledge of archival organization and arrangement principals, with the goal of assisting in processing the backlog of archival collections.
• Contribute to the Archives’ online presence, including updating social media accounts and providing information for the website.
• Respond promptly and politely to all reference requests from parishes, offices, and outside researchers.
• Communicate clearly and effectively with manager and all Archives users.
• Expand knowledge of the Archives holdings, the Archdiocesan history, archival principals, and genealogical research to better respond to reference requests.

Education, Experience, and Skills:

• Education: Bachelor’s degree in history or related field required; Master’s degree in Archival Studies or equivalent preferred.
• Experience: 1+ year(s) in Archives or related field.
• Driver’s license and car required.
• Proficiency in MS Office Suite and other equivalent computer skills.
• Knowledge of, or willingness to learn, archival terms, standards, and methods.
• Ability to work independently.
• Ability to read cursive.
• Excellent organizational skills and strong verbal communication skills; willingness to collaborate when possible.
• Physical Requirement: ability and willingness to lift boxes weighing up to 40 lbs.

Compensation range for this position is: $30.00 – $31.75 per hour.
This position is considered non-exempt and eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Finance Office
Assistant Office Manager
December 2024

Overview/Purpose:

The Assistant Office Manager is tasked with bookkeeping, collection receipt processing and tracking, and other activities supporting the Treasury Operations team under the supervision of the Office Manager.

Reports to:     Head of Treasury

Responsibilities:

• Track, record, dun, and process daily deposits for the proceeds of the national collections sent in by the parishes. Respond to questions from the parishes related to these collections.
• Prepare the annual collection calendar for management approval.
• Oversee the distribution to the parishes of the calendar, monthly collection letters, envelopes, and collection support materials. Oversee the transmittal of the collected funds per Archdiocesan guidelines.
• Ensure priests on Archdiocesan payroll are compensated per guidelines, liaise with Payroll department in adding and removing priests per instructions.
• Prepare vouchers and monitor monthly payments to institutions and hospitals.
• Assist with payroll by processing monthly domicile payments and expenses reimbursements for Hospital Chaplains.
• Oversee and pay the monthly bills for the housing facilities of the Senior Archdiocesan Religious personnel.
• Support and serve as back-up for the Treasury Financial Analysts.
• Other duties as needed.

Education, Experience, and Skills:

• Bachelor’s degree in Finance or Accounting.
• 2-3 years of experience in an Office Manager or similar role in an Accounting or Financial team.
• Proficient in Microsoft Office.
• Ability to independently carry out multiple and diverse tasks concurrently.
• Ability to work well with a team.
• Ability to work in a fast-paced environment.

Compensation range for this position is: $38.46 – $41.21 per hour.
This position is considered full-time, non-exempt and eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Finance Office
Finance Associate
December 2024

Overview/Purpose:

Assist the Head of Treasury in fulfilling the daily, monthly, and annual financial operation of those organizations for which the Finance Treasury Operations is responsible. The tasks to be performed by the position will support the treasury function and underlying reporting requirements of organizations of the Archdiocese of New York.  These tasks and responsibilities will be carried-out in a manner that is consistent with the religious, moral, and ethical principles of the Catholic Church.

Reports to:     Head of Treasury

Responsibilities:

• Create, distribute, and monitor the monthly invoices of the Treasury Office. Record receipts in Infor Lawson and QuickBooks.
• Process daily deposits for the archdiocese and related entities
• Preparation of daily and monthly Liquidity Reports utilizing the banks’ proprietary reporting systems.
• Prepare upload for check reconciliation and review daily banking reports for Positive Pay exceptions. ACH review.
• Process online banking functions (stop payments; request bank checks; etc.).
• Preparation of AP vouchers for all transactions initiated from Finance Department to be paid by wire, ACH and check processing.
• Process daily deposits for the archdiocese and related entities.
• Backup for other Treasury Operations personnel.
• Monitor bank accounts.
• Check register.
• Assist with special projects as assigned by the Head of Treasury.

Education, Experience, and Skills:

• Bachelor’s degree in Accounting or Finance.
• 2 – 3 years of diversified accounting or finance.
• Thorough knowledge of Microsoft Office Suite; with special emphasis on QuickBooks and Excel.
• Knowledge of computer-based accounting and payroll systems including Infor Lawson reporting enterprise.
• Strong analytical skills.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment.
• Ability to work on multiple assignments concurrently.
• Ability to work well without supervision as well as with a team.

Compensation range for this position is: $70,000 – $80,000 annually.
This position is considered exempt and not eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Finance Office
Senior Finance Associate
December 2024

Overview/Purpose:

Assist the Head of Treasury in fulfilling the daily, monthly, and annual financial operation of those organizations for which the Finance Treasury Operations is responsible. The tasks to be performed by the position will support the treasury function and underlying reporting requirements of organizations of the Archdiocese of New York.  These tasks and responsibilities will be carried-out in a manner that is consistent with the religious, moral, and ethical principles of the Catholic Church.

Reports to:     Head of Treasury

Responsibilities:

• Develop and implement improved methods for processing receipts and disbursements and recording financial transactions.
• Assist in improving the invoicing and reconciliation of accounts receivable.
• Create, distribute, and monitor the monthly invoices of the Treasury Office. Record receipts in Lawson and QuickBooks.
• Process daily deposits for the archdiocese and related entities
• Preparation of daily and monthly Liquidity Reports utilizing the banks’ proprietary reporting systems.
• Prepare upload for check reconciliation and review daily banking reports for Positive Pay exceptions. ACH review.
• Process online banking functions (stop payments; request bank checks; etc.).
• Preparation of AP vouchers for all transactions initiated from Finance Department to be paid by wire, ACH and check processing.
• Process daily deposits for the archdiocese and related entities.
• Backup for other Treasury Operations personnel
• Monitor bank accounts
• Check register
• Assist with special projects as assigned by the Head of Treasury.

Education, Experience, and Skills:

• Bachelor’s degree in Accounting or Finance; Master’s degree is a plus.
• 3 – 5 years of diversified accounting or finance.
• Thorough knowledge of Microsoft Office Suite; with special emphasis on QuickBooks and Excel.
• Knowledge of computer-based accounting and payroll systems including Lawson reporting enterprise.
• Strong analytical skills.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment.
• Ability to work on multiple assignments concurrently.
• Ability to work well without supervision as well as with a team.

Compensation range for this position is: $80,000 – $90,000 annually.
This position is considered exempt and not eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Pension Office
Pension Analyst
December 2024

Overview/Purpose:

This position provides on-site administrative and project-related support to the Pension Office and professional services to employees and employers participating in the Archdiocese’s defined benefit pension plans.

Reports to:     Director of Retirement Plans & Actuary

Responsibilities:

• With the direction and guidance of other members of the Pension Office staff, gain proficient competencies with respect to pension plan benefits, rules, calculations and operations.
• Respond to phone and written inquiries related to general retirement requests (e.g. plan eligibility, pension benefit calculations, and timing of pension commencements) and annual benefit statements.
• Perform updates to participants’ personal data that are received in writing by the Pension Office.
• Perform benefit calculations with accuracy and completeness for review and approval by senior Pension Office staff.
• Complete processing of new retiree retirement election forms including initial review of submission for completeness, entering election information into the retirement management system, and transmitting completed and approved forms for payment processing to outside vendors.
• Perform high-volume printing, mailing, scanning, filing, and other administrative tasks.
• Assist in the preparation and distribution of materials for quarterly Pension Committee meetings.
• Assist in various projects as required, including, but not limited to, mass mailings, internal audits, and annual pension census collection.
• Adhere to all processes, procedures, and rules related to the administration of the pension plan.
• Maintain strict confidentiality when working with employee and retiree data.

Education, Experience, and Skills:

• Bachelor’s Degree required, preferably in mathematics, applied mathematics, accounting, statistics, economics, or business.
• 1+ years of pension plan administration experience highly preferred.
• Strong math/analytical capabilities.
• Ability to interpret and validate data.
• Ability to learn customized retirement management systems and build queries.
• Working knowledge of Microsoft Windows, Word, and Excel.
• Excellent interpersonal, oral, and written communication skills.
• Ability to work in a highly organized fashion and manage workload to enable participants to receive retirement benefits and/or information in a timely manner.
• Detail-oriented and applies consistency in all facets of assigned tasks including calculations, written communications, note-taking, and conversing with plan participants.
• Proven professionalism, positive team-player attitude, strong work ethic, and a drive for delivering superior customer service.
• Exceptional telephone call conversation etiquette.
• Ability to read, speak, and write Spanish highly preferred.

Compensation range for this position is: $62,400 – $70,000 annually.
This position is considered exempt and not eligible for overtime. 

Interested candidates should email a cover letter and resume with “Pension Analyst” in the subject line to:
[email protected]

Archdiocese of New York
Global Regional School System (GRSS) Human Resources Office
Human Resources Coordinator (Manhattan & Northwest South Bronx)
December 2024

Overview/Purpose:

The GRSS Human Resources Coordinator will assist in the day-to-day Human Resources activities for the schools in the Manhattan and Northwest South Bronx Regions.

Reports to:            GRSS Associate Director of Human Resources

Office Location:    2962 Harding Ave, Bronx, NY 10465

Responsibilities:

• In their region(s) of responsibility, advise and assist in the HR functions of salary and benefits data entry, payroll processing of all new hires, terminations, changes to employee’s records using Paychex My Staffing Pro and Flex and conduct onboarding & orientation of ALL new employees.
• Liaison between Regional Superintendents, Business Managers, Treasury Supervisors, Accounting Coordinators, and Principals.
• Communicates with the Associate Director of Human Resources & HR Department for direction in resolving all issues relating to bargaining and non-bargaining employees.
• Generate new & maintain employee records in Paychex Flex for assigned schools in areas such as compensation, benefits: Medical, Life, Supp. Life, FSA, Commuter, STD, LTD, and AD&D, 403(B).
• Coordinates new hire onboarding as it relates to payroll, employee benefits, and conducting new hire orientations.
• Process employee terminations in accordance with established procedure.
• Responds to questions, concerns, or issues from employees, Regional Superintendents, Business Managers, Treasury Supervisors, Accounting Coordinators, and Principals via email, phone, or a combination thereof.
• Ensure proper completion of required documents for leaves of absences, to include Workers Compensation, Short Term Disability (STD) and Long-Term Disability (LTD), Family and Medical Leave (FMLA), and NYS Paid Family Leave (PFL) as well as all related correspondence.
• Develop and produce reports and analyses, as required utilizing Excel spreadsheet formats.
• Special projects and other duties as assigned.

Education, Experience, and Skills:

• Bachelor’s Degree in Business Administration or related field, required.
• 2-3 Years’ experience in Human Resources including direct contact with employees and management.
• Valid Driver’s License required.
• Experience in interpreting & working with union contracts a plus.
• Highly proficient in MS Office Suite, especially with Word, Excel, and Outlook.
• Ability to work independently between field offices.
• General understanding of the GRSS mission, organization, management philosophy, and culture.
• General understanding of best practices associated with the specific human resources activities for which the position is responsible.
• Self-starter; Results driven.
• Excellent verbal and written communication skills.
• Excellent analytical, prioritization, organizational, and follow-up skills.
• Ability to multitask and perform in a high-volume environment.
• Ability to articulate and document employee relations situations.
• A balanced perspective between organizational and employee needs.
• Imaginative in applying accepted policies and practices.
• Excellent interpersonal skills.
• Bilingual Spanish a plus.

Compensation range for this position is: $30.22 – $32.97 per hour ($55,000 – $60,000 annually).
This position is considered non-exempt and eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Development Office
Marketing and Communications Intern
December 2024

Overview/Purpose:

The Marketing and Communications Intern will help to execute a comprehensive marketing and communications strategy in support of the Development Office and its fundraising initiatives, including the Cardinal’s Annual Stewardship Appeal, St. Joseph’s Seminary, and the Alfred E. Smith Foundation.

Reports to:     Manager, Marketing and Communications

Responsibilities:

• Support marketing and communications team in multi-channel branding, strategy, and design for all Archdiocesan initiatives supported by the Development Office.
• Collaborate with Development Office staff to implement website and digital marketing updates.
• Review and revise copy content for accuracy and quality, including spelling, grammar, punctuation, and syntax.
• Collaborate with the Archdiocese of New York Offices of Marketing and Communications on branding and messaging across all channels.
• Assist with production of mailings.
• Perform special projects as needed.

Education, Experience, and Skills:

• Basic graphic design skills (familiarity with Adobe Illustrator, Photoshop, and InDesign).
• Proficient in Microsoft Suite (Word, PowerPoint, and Excel).
• Excellent writing and communication skills.
• Ability to proactively work in a fast-paced team environment with minimal supervision.
• Ability to manage multiple tasks simultaneously.
• Ability to process and implement creative feedback.
• Interested in learning about non-profit fundraising and marketing.
• Able to work as part of a team and independently.
• Organized self-starter and team player with a positive attitude.
• Understanding of the mission and values of the Catholic church.

Work Schedule and Position Length:

•  20 hours per week.
• Position is temporary, with an anticipated end date of July 3, 2025.

Compensation range for this position is: $18.00 – $20.00 per hour.
This position is considered non-exempt and eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Inner-City Scholarship Fund
Accounting Manager
November 2024

Overview/Purpose:

To execute all accounting functions within the Catholic Education Advancement Office with an emphasis on Inner-City Scholarship Fund and the Partnership for Quality Education (AKA Champions for Quality Education).

Reports to:     Chief of Finance and Operations

Responsibilities:

• Develop and execute an annual financial plan and budget for the Catholic Education Advancement Office, Inner-City Scholarship Fund, and the Partnership for Quality Education.
• Maintain and oversee all accounting procedures and processes.
• Reconcile monthly revenue booked in donor database to accounting software.
• Prepare monthly and year-end financial reports for the respective entities.
• Support disbursement and investment committees of the boards as well as prepare board of trustees’ materials and present the operating results at the board meetings.
• Collaborate with external auditors to ensure successful annual audits of Inner-City Scholarship Fund and Partnership for Quality Education, Inc.
• Prepare the necessary annual tax returns.
• Participate in strategic financial projects when necessary.
• Train and oversee the Office Manager and Gift Processing staff as required.
• Assure that policies, practices, methods, and procedures conform to professional accounting standards.
• Effectively maintain financial records of the Catholic Education Advancement Office.
• Maintain adequate communication of financial results to senior management.
• Ensure that accounting data is accurate and complies with accounting standards.

Education, Experience, and Skills:

• Bachelor’s Degree in accounting or finance, CPA preferred.
• 5 years of diversified accounting with not-for-profit experience (especially contributions and grants accounting) preferred.
• Thorough knowledge of Microsoft Office Suite with special emphasis on Word and Excel.
• Excellent writing and communications skills.
• Extensive knowledge of computer-based accounting systems.
• Intelligent, articulate, highly motivated self-starter with strong inter-personal skills.
• Excellent oral and written communication skills.
• Problem solver, detail oriented and well organized, able to meet deadlines and requests.
• Strong analytical, organizational, planning and execution skills.
• Sensitive to the confidentiality of information reviewed for analysis and review.

Compensation range for this position is: $105,000 to $120,000.
This position is considered exempt and not eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Trustees of St. Patrick’s Cathedral
Resurrection Cemetery, Staten Island
Cemetery Service Representative
November 2024

This position is located at Resurrection Cemetery at 361 Sharrott Avenue, Staten Island, NY 10309

Purpose:
Assist the Manager of Cemetery Services and Administration and collaborate with other cemetery service representatives and field supervisors in servicing families, visitors, and outside service providers such as Funeral Directors, Monument Dealers. Provide administrative support to the Manager.

Responsibilities:

• Assist families with pre-planning, and sales of cemetery space for purchase.
• Assist families and their representatives, funeral directors, with burial arrangements.
• Assist families with burial space sales including plots, graves, crypts, and niches.
• Provide information and assistance to families, visitors, and service providers such as Funeral Directors, Monument Leaders, Landscaping Companies.
• Using the cemetery’s computerized information system, conduct various administrative duties in the cemetery office including but not limited to the following:
• Prepare accurate and legible burial orders from funeral directors and families.
• Forward burial work orders to cemetery Field Supervisors
• Inspect and clear burial documents.
• Prepare certificate of interment rights (deeds) and affidavits.
• Receive and record cash payments for sales and service; prepare cash receipts.
• Conduct genealogical research.
• Research deed information for burial and correspondence inquiries.
• Process monument applications
• Answer and redirect telephone inquiries
• Prepare outgoing mail and periodic bulk mailings.
• Prepare letters, memorandums, receipts, deed contracts, and various reports.
• Utilize various office equipment including photocopier, scanner, fax machines, calculators, computers, and label making machines.
• Records, process, review, and assist families with the Annual Care Program. This includes billing, payments, changes, data entry, conversions to Perpetual Care, and reporting.

Standard:
Interaction with families, visitors, funeral directors, service providers, and other cemetery associate are to be conducted in a professional manner and consistent with the mission and values of the Catholic Church and the Trustees of St. Patrick’s Cathedral.

Education, Experience, and Personal Characteristics

• High school diploma or higher
• Previous work experience in an office environment
• Proficient in Microsoft Office applicants
• Excellent written and spoken communication skills.
• Detail oriented
• Friendly, respectful of others
• Problem solver
• Team oriented.
• Takes initiative
• Empathetic and sympathetic

Experience level:

• 3 years

Shift:

• 5 hour shift

Weekly day range:

• Monday-Friday

Work setting:

• In-person
• Office

Ability to commute/relocate: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Compensation range for this position is: $25.00 – $30.00 an hour.

This position is considered non-exempt and eligible for overtime.

Interested candidates should send a cover letter and resume to:

[email protected]

Archdiocese of New York
Inner-City Scholarship Fund
Development Associate
November 2024

Overview/Purpose:

The Development Associate plays an integral role in supporting Inner-City Scholarship Fund (Inner-City) activities, including working on donor management, solicitations, and donor correspondence.

Reports to:     Senior Manager of Individual Giving

Responsibilities:

• Assist in preparing donor acknowledgment letters, ensuring timely execution, and upholding donor stewardship procedures.
• Participate in donor tracking, cultivation, solicitations, and stewardship efforts, including prospect research data collection, and recording.
• Support the Executive Director, Director of Development, Senior Manager of Individual Giving, and all Development staff with administrative tasks, preparing internal and external documents, adding and updating information in databases, and other related tasks as needed.
• Assist with phone coverage, e-mails, and scheduling of school and donor visits.
• Ensure that all donor-related situations are handled timely and discretely.
• Represent Inner-City in a professional and positive manner.
• Be a team player who seeks out opportunities to advance the organization.
• Manage workflow and prioritize effectively.
• Help with special projects and events, as needed.

Education, Experience, and Skills:

• Bachelor’s degree
• Experience in a professional office environment.
• Excellent writing and communication skills – Copyediting skills preferred.
• Proficient in Microsoft Word and Excel, Raiser’s Edge, and PowerPoint a plus.
• Familiarity with web research.
• Highly efficient in time management and can meet deadlines under pressure.
• Detail-oriented and strong organizational skills.
• Creative writer and the desire to work in a non-profit space.
• Articulate, highly motivated self-starter with strong interpersonal skills.
• Ability to relate effectively with upper management, peers, donors, and others.
• Ability to effectively multi-task, establish priorities, and work in a fast-paced environment.

Compensation range for this position is: $30.22 – 32.97 per hour, equivalent to $55,000 to $60,000 per year.
This position is considered non-exempt and eligible for overtime. 

Interested candidates should send a cover letter and resume to:
[email protected]

Trustees of Saint Patrick Cathedral
Cemetery Division
Cemeteries Grounds & Facilities Manager
October 2024

Location

Gate of Heaven Cemetery; 10 West Stevens Avenue, Hawthorne, NY 10532

Purpose

Manage the grounds & facilities for Trustees of St. Patrick’s Cathedral (TSPC) cemeteries and assist with other cemeteries as requested by the Executive Director. Report to Onsite Manager of Cemetery Operations.

Responsibilities

• Maintain a master copy of all cemetery inventory.
• Ensure that all crews have the proper clothing, work shoes, and safety equipment for work.
• Implement internal controls including supervision of overtime approval process.
• Oversee special projects.
• Assist in choosing cost-effective and competitive vendors via a three-bid process with final approvals by the executive team.
  • Supervise crews in the restoration of sidewalks, curbing, catch basins, road paving and sinkages.
• Supervise the landscaping and tree trimming/ removal projects.
• Complete and submit all accident reports as soon as possible.
• Inspect all personnel safety equipment.
• Address employee issues and concerns in a respectful and professional manner.
• Ensure that all policies, practices, and procedures are conducted in a manner consistent with the mission and values of the Trustees of Saint Patrick Cathedral Cemetery Division.
• Ensure that all deceased persons are given a dignified Christian burial.
• Assist visitors in a courteous and professional manner.
• Provide weekly recap
• Additional duties as assigned by the Onsite Manager of Cemetery Operations.

EDUCATION, EXPERIENCE, PERSONNEL CHARACTERISTICS:

• High school diploma or higher.
• 5 or more years of cemetery experience.
• Proficient in Microsoft Excel, Word, Outlook.
• Communicates clearly and efficiently.
• Detail-oriented; good time- management skills; problem solver; team oriented; flexible, takes initiative; able to lead others.
• Independent approach to work.
• Ability to change in a fast-paced work environment.
• Ability to deal with grieving families.

Compensation range for this position is: $100,000 – $120,000 annually.

This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:

[email protected]

The Trustees of St. Patrick’s Cathedral
Director of Business Development
September 2024

JOB RESPONSIBILITIES

The Director of Business Development will report to the Executive Director and will participate in strategic planning and implementation of an effective marketing approach that increases our brand recognition, expands our reach and strengthens client relationships. The position will also analyze market data, track our progress goals, suggest more efficient strategies and improve overall performance.

OBJECTIVES

• Develop, execute, and oversee a business strategy that prioritizes growth and a positive experience for our families.
• Maintain positive professional relationships.
• Use financial techniques to improve sales opportunities and revenue.
• Monitor sales progress to ensure our goals are attained and explore new avenues for growth.
• Analyze the success of projects and their initiatives to positively impact our financial and ministerial growth.

DUTIES/RESPONSIBILITIES

• Conduct high level industry research to develop effective solutions for our offerings.
• Use knowledge of current market trends and risks to develop new strategies.
• Ability to find and pursue new business opportunities.
• Participate in collaborative meetings with the Executive Director.
• Develop Advertising and promotional outlets including print, online, radio, tv, social media, and direct
• Create and develop content for our media outlets including our website, social media and print including publishing updated calendar events, community updates and analyzing measures of success.
• Analyze our target markets with a study using demographics, death rates, and member Catholics to forecast our needs assessment and determine our growth factors.
• Work with cemetery personnel to develop and implement cemetery programs for families to celebrate and honor their loved ones on cemetery
• Work with cemetery personnel to develop and implement support initiatives for our grieving families through cemetery programs.
• Ability to travel to the 5 Cemetery locations for onsite visits located in the NY metro area.
• Build and maintain positive relationships with management, clients and staff.
• Maybe asked to supervise additional personnel should there be a greater need to accomplish the listed goals and objectives.

REQUIRED SKILLS/ ABILITIES

• Bachelor’s degree- Business Administration, Marketing, Advertising
• Exceptional project management skills
• Exceptional research skills when conducting business analysis.
• Experience with (CRM) Customer Relationship Management
• Knowledge of Facebook, Instagram, LinkedIn
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and delegate tasks.
• Ability to create and present ideas.
• Demonstrated ability to oversee and collaborate with staff.
• Proficient in Microsoft word, Excel, Power point, and other applicable software

Compensation range for this position is: $165,000 – $185,000 annually.

This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:

[email protected]

Archdiocese of New York
Sheen Center For Thought & Culture
On-Call House Staff

Overview/Purpose:

This position is a part-time, on-call guest services position within the Sheen Center front-of-house operations area. Assignments will be in multiple areas and may include work at the front desk, box office, concessions or serving as an event attendant or usher. A key focus of this hybrid position is to help shape an exceptional guest experience for patrons following established Sheen Center guidelines.

Work Location:      18 Bleecker Street, New York, NY 10012

Reports to:                Patron Services Manager

Responsibilities:

• Greet patrons to the facility and provide appropriate direction to seats in the theatres or other rooms in the facility.
• Answer phones providing basic information about shows and facilities and directing calls as appropriate depending on daily assignment.
• Perform basic office functions as needed depending on daily assignment.
• Sell and process tickets, studio rentals, and/or concession items depending on daily assignment.

Education, Experience, and Skills:

• A Bachelor’s degree in a relevant field is preferred, but not required.
• Equivalent work experience with an arts venue or experience working in the customer/guest services industry.
• Proficiency with MS Office products required. Experience with Point of Sale and AudienceView ticketing software systems preferred.
• Ability to multi-task and have exemplary interpersonal communication, phone and guest services skills.
• Must have positive professional attitude and appearance.
• Ability to work independently as well collaboratively as part of a team.
• Be in strong alignment with Sheen Center mission and goals.
• Ability to work in a fast-paced environment with flexible hours including required nights and weekends. Assignments may include light lifting up to twenty-five pounds and standing for long periods.

Compensation for this position is fixed at $16.50 per hour.
This position is considered on-call, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

Archdiocese of New York
Sheen Center For Thought & Culture
On-Call House Manager
 

Overview/Purpose:

This position is a part-time, non-exempt, and on-call guest services supervisory position within the Sheen Center front-of-house operations area. This person is intended to provide part-time support to Sheen Center operations on a per-event basis. The House Manager has a higher leadership role among the part-time House staff, as they will serve as the ranking authority in the event the Patron Services Manager is not present for a particular event or daily shift. Incumbent will supervise or assist in daily and event supervision of the front desk, box office, seating, concessions, receptions and studio activities. A key focus of this hybrid position is to help shape an exceptional guest experience for patrons following established Sheen Center guidelines.

Work Location:      18 Bleecker Street, New York, NY 10012

Reports to:                Patron Services Manager

Responsibilities:

• List the responsibilities of the job in a bulleted list
• Provide a breakdown of the core aspects of the job and those functions for daily tasks and long term tasks
• Include the essential functions of the position and the duties that are expected to be performed
• List the standards that are expected to be followed to ensure that this position is maintaining the day to day & long term operations of the office/department
• Supervise and/or assist in the supervision of house staff daily as needed and during events.
• Act as fireguard during performances and events, maintaining a safe environment for all patrons and rental clients.
• Provide exceptional customer service to all patrons/clients and to resolve any event related issues quickly and respectfully.
• Oversee box office, front desk and concessions cash box distribution and collection.
• Ensure daily cash count is accurate and all currency us secured in the safe.
• Monitor concessions/merchandise inventory and inform Patron Services Manager when stock needs to be replenished.
• Complete detailed reports at the conclusion of an event/performance to be reviewed.

Education, Experience, and Skills:

• A Bachelor’s degree in a relevant field is preferred, but not required.
• Equivalent supervisory work experience with an arts venue or experience working in the customer/guest services industry.
• Proficiency with MS Office products required.
• Familiarity with industry standards for all house staff roles Experience with Point of Sale and AudienceView ticketing software systems preferred.
• Must have supervisory experience and the ability to multi-task.
• Exemplary interpersonal communication, phone, and guest services skills.
• Positive professional attitude and appearance.
• Ability to work independently as well collaboratively as part of a team.
• Strong alignment with Sheen Center mission and goals.
• Valid NYC Fire Guard (F-03) status or must be obtained and be familiar with Sheen Center venue capacity limits.
• Familiar with Americans with Disabilities Act (ADA) laws and regulations as they pertain to performance venues.
• Valid AED/CPR certification or must be obtained within thirty days of employment.
• Valid ServSafe Food Manager and TIPS Alcohol Certification desired.
• Ability to work in a fast-paced environment with flexible hours and availability to work required nights and weekends. Assignments may include light lifting up to twenty five pounds and standing for long periods.

Compensation for this position is fixed at $22.00 per hour.
This position is considered on-call, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]