Career Opportunities

Archdiocese of New York
Development Office
Operations Manager
April 2021

Mission Statement:  In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility: The Operations Manager manages the daily operations of the Development office ensuring that the mechanics of fundraising campaigns run flawlessly, and that mailings, communications, and processes are clear, consistent, and on time. Because the Development Department’s fundraising success is dependent upon the seamless integration of many moving parts, the Operations Manager plays an integral role in reaching the fundraising goals for the Development Department.

Direct Supervisor: Executive Director

Responsibilities:

• Maintain constant communication with management, development staff, and mail house vendors to meet all fundraising and operational needs of the development team

• Own essential operational tasks including mailing coordination, data consistency, gift processing, events coordination, and drafting and editing campaign materials relating to the mail house
• Grow the efficiency of existing organizational processes and procedures to enhance and sustain productivity
• Ongoing review of processes and expenses in order to recommend cost saving and efficiency measures to directors (i.e. budget review for mailings)
• Oversee staff in respective areas of responsibility
• Assist with the creation and revision of manuals and trainings, providing input regarding process improvement, and helping produce the content and design of campaign materials
• Liaise with division heads to ensure that each is working in harmony toward production goals while also meeting quality standards
• Oversee ordering and inventory of campaign materials across all divisions
• Serve as back-up for Luminate online giving process for the Development department
• Coordinate with the DDC team on data analytics to facilitate informed fundraising decisions and serve as point of contact for key data-related projects (including but not limited to Blackbaud wealth screen, segmentation process, and revenue reconciliation)
• Complete special projects, as assigned and manage staff accordingly

Standards of Performance:

• Ensure that department mailings are produced flawlessly and on time
• Ensure operations processes are streamlined, clear, and consistent
• Effectively manage staff to ensure seamless gift processing
• Proactively execute all assigned tasks with minimal supervision

Required Education, Experience, and Skills:

• A bachelor’s degree and at least 3-5 years of experience in an operations or direct mail management position
• Strong budget development and oversight skills
• Intelligent highly motivated self-starter and self-manager
• An organized team player with impeccable attention to detail
• Excellent interpersonal, written and oral communication skills
• Excellent project and time management skills with the ability to multi-task in a fast-paced environment
• Motivated to constantly seek ways to improve fundraising results
• Strong negotiation skills
• Awareness of internal and external customer needs
• Technologically savvy, with a strong knowledge of Microsoft Office Suite; Raiser’s Edge or other database experience is a plus
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

Archdiocese of New York
COVID-19 RESPONSE INTAKE SPECIALIST
March 2021

POSITION DESCRIPTION:

The COVID-19 Response Intake Specialist reports to the Director of Risk Management for the Archdiocese of New York and the Deputy Superintendent of Schools. The response manager will support and assist the COVID-19 Response Coordinator in the coordinator’s role as focal point, both internally and externally, for COVID-19 preparedness and response for Archdiocesan Schools. The coordinator has the primary position responsible for ensuring preparedness and safety of school operations in  response to COVID-19, and for managing and implementing responses to COVID-19 infections in the Catholic schools operating under the direction of the Superintendent of Schools. The intake specialist shall assist the coordinator in the dispatch of all coordinator duties.

RESPONSIBILITIES AND DUTIES:

• Provide intake of all COVID-19 positive cases from all Catholic schools throughout the Archdiocese of New York
• Act as chief liaison and contact person between the COVID-19 Response Coordinator office and local health departments in the registering and tracking of positive
• Track cases of the COVID-19 virus in the Catholic schools in the Archdiocese of New
• Monitor and report presumed and confirmed cases daily to the Superintendent, his staff, the regional superintendents, and Director of Insurance and Risk Management.
• React quickly to crisis and organize / implement appropriate assessments and responses.
• Monitor latest COVID-19 directives and guidelines from local, state, and national public health
• Support the logistics activities of the COVID-19 Response Coordinator, school administrative and/or health/nursing staff, in relation to the purchasing of COVID-19 related supplies,

QUALIFICATIONS:

• 1+ years Administrative Support experience
• A. or B.S. Degree; Clinical degree or diploma (nurse), or Public Health degree a plus.
• Knowledge and understanding of developing large scale tracking for outbreak investigations and contact

EXPERIENCE / COMPETENCIES:

• Good communications skills, ability to communicate ideas clearly such as in guidelines and job
• Ability to prioritize clearly and oversee multiple tasks and to take the initiative in project
• Able to set clear objectives for staff and to delegate. Committed to consultative leadership.
• Knowledge of caring and compassion for affected persons, children, and all staff
• Flexibility, ability to work under pressure in a fast-moving, charitable, resource- challenged
• Able to ensure quick, quality delivery in stressful
• Good knowledge of MS Office (Word, Excel, Outlook)
• Proficiency with computers and smart phone technology; Able to work remotely

Interested candidates should send a resume to:
Michael.Coppotelli@archny.org

Archdiocese of New York
Global Regional School System
Human Resources Coordinator, Central Westchester Region
March 2021

Purpose:

Position reports to the GRSS Director of Human Resources.  The Human Resources Coordinator will assist in the day to day Human Resources activities for the assigned regions.

Summary of Responsibilities:

• In their region(s) of responsibility, advise and assist in the HR functions of salary and benefits data entry, HR Online (Paychex) payroll processing of all new hires, terminations, changes to employee’s records, conduct on boarding & orientation of ALL new employees.
• Liaison between Regional Superintendents, Business Managers, Treasury Supervisors, Accounting Coordinators and Principals.
• Communicates with the Director of Human Resources & HR Department for direction in resolving all issues relating to bargaining and non-bargaining employees.

Performance Standards:

• Generate new & maintain employee records in HR Online and Payroll Preview for assigned schools in areas such as compensation, benefits: Medical, Life, Supp. Life, FSA, Commuter, STD, LTD, and AD&D, 403(B).
• Coordinates new hire on-boarding as it relates to payroll, employee benefits and conducting new hire orientations.
• Process employee terminations in accordance with established procedure.
• Responds to questions, concerns or issues from employees, Regional Superintendents, Business Managers, Treasury Supervisors, Accounting Coordinators and Principals via email, phone or a combination thereof.
• Responds to questions, concerns or issues from employees, Regional Superintendents, Business Managers, Treasury Supervisors, Accounting Coordinators and Principals via email, phone or a combination thereof
• Ensure proper completion of required documents for leaves of absences, to include Workers Compensation, Short Term Disability (STD) and Long Term Disability (LTD), Family and Medical Leave (FMLA) as well as all related correspondence.
• Develop and produce reports and analyses, as required utilizing Excel spreadsheet formats.
• Special projects and other duties as assigned.

Education and Experience:

• Bachelor’s Degree in Business Administration or related Field
• 2-3 Years’ experience in Human Resources including direct contact with employees and management.
• Experience in interpreting & working with union contracts a plus.
• Proficiency in Microsoft Office (Strong to Advanced knowledge or Word, Excel and Outlook).
• Bi-Lingual Spanish a plus.
• Valid Driver’s License required.

Personal Characteristics:

• Ability to work independently between field offices.
• Self-starter; Results driven
• Excellent verbal and written communication skills.
• Excellent prioritization, organizational and follow-up skills.
• Ability to multitask and perform in a high volume environment.
• Ability to articulate and document employee relations situations.

Interested candidates should send a cover letter and resume to:

Valarie.Gathers-Nicholas@archny.org

Archdiocese of New York
Cardinal’s Annual Stewardship Appeal
Administrative Assistant, Stewardship Appeal
March 2021

Mission Statement:  In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility:   Provide support to the Director of the Cardinal’s Annual Stewardship Appeal, assist with the daily operations of the department, and support the financial goals of the Cardinal’s Annual Stewardship Appeal and Renew + Rebuild.

Professional Level:                            At least 2-3 years of professional work experience

Direct Supervisor:                             Director of the Cardinal’s Annual Stewardship Appeal

Responsibilities:

• Prepare polished written correspondence and presentations at the direction of the Director, including agendas, presentations, and minutes for the Cardinal’s Annual Stewardship Appeal Leadership Committee, deanery meetings, weekly staff meetings, Pastor Advisory Committee for Development, and staff trainings
• Manage all pastor and seminarian correspondence, including clergy mailings, individual pastor correspondence, and monthly pastor engagement
• Manage internal and external project deadlines for the Director and provide appropriate reminders
• Maintain the Director’s appointments by planning and scheduling donor, pastor, and committee meetings, conferences, and travel when necessary
• Ensure the Director is equipped with all necessary materials and documents for internal and external meetings and provide post-meeting support
• Prepare, organize, and circulate memos, monthly reports, yearly calendars, and other internal documents, and provide daily and weekly reporting on Appeal progress
• Edits and prepares memoranda and donor correspondence, including solicitation letters, gift processing error responses, tax receipt letters, acknowledgement letters, and general follow-up letters

• Assists with Appeal events and other development events
• Provides administrative support to other senior staff members and the campaign managers as needed
• Special projects as needed

Required Education, Experience, and Skills:

• A Bachelor’s Degree
• 2+ years of experience in a similar role in a professional environment
• A proven track record of navigating complex protocols and managing high-level relationships
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, Access and PowerPoint)
• Excellent verbal and written communication skills
• Highly organized and detail-oriented and able to multi-task in a fast-paced environment
• Proactive, resourceful, and adaptable
• Ability to maintain confidentiality and to represent the archdiocese in a polished and professional manner
• A self-motivated team player
• A passion for the Catholic Church and deep understanding of Catholic culture

Interested candidates should send a resume and cover letter to:
eaf@filimonpartners.com

Archdiocese of New York
Institutional Commodity Services (ICS)
Supply Chain Specialist
February 2021

Position Description:  Institutional Commodity Services (ICS) is the central purchasing office for parishes, schools and Catholic institutions in the Greater New York area.  Founded and headquartered in the Archdiocese of New York, it also serves the Archdiocese of Newark and the Dioceses of Albany, Bridgeport, Brooklyn and Camden.

The Supply Chain Specialist is a full-time position. This position’s responsibilities will encompass two areas: supply chain management (SCM) and Lawson Supply Chain SCM project and process management.

Supply Chain Management (SCM)

• Order tracking
  • Manage and maintain a unified order tracking system that tracks completion of each step in the order, fulfillment and invoicing process
  • As subject matter expert, design and maintain inventory handling workbooks and processes for each inventoried product line, to connect order entry to fulfillment and invoicing
  • Design, develop and maintain processes to handle customer returns
  • Manage Ecwid storefront, including customer and order records and product information
• Inventory order management and fulfillment
  • Determine best shipping method and calculate shipping costs for inventory orders
  • Proactively upload inventory orders into Lawson and process them to generate shipments and invoices
  • Manage order process; then pack orders, prepare tracking information (USPS) or complete shipping labels (UPS) for pickup by the mailroom staff
  • Manage the customer information and order fulfillment for Recurring Altar Bread program
• Inventory management
  • Set par levels for stocking items available year-round
  • Prepare and issue stock POs, and POs for special orders, as approved by management
  • Maintain physical storage using FIFO and location/bin/lot principles
  • Manager customer returns, with RMAs generated by Lawson
  • Manage inventory process; Mailroom staff will conduct a mid-monthly cycle counts and EOY physical inventory

Lawson SCM Subsystem (IC, PO, OE) Administration

• IC & OE subsystem support
  • As in-house specialist, standardize and upload new items upon request from any ICS department
  • Resolve technical issues with existing items as they appear during processing
  • Develop and test processes for special order types or vendor/customer invoice interactions as needed by Customer Care
  • Develop & perform large-scale customer invoicing uploads for major recurring product categories
  • Run the IC subsystem end-of-period reports as required by the Accounting department

• PO subsystem support
  • Maintain and update PO vendor data and vendor agreements, modify or replace agreements as needed when new price lists are released by vendors
  • Design, develop and maintain automated upload/query processes for large-scale changes where new vendor pricing simultaneously drives PO, IC, & BL data
  • Monitor PO issuance cycles, and immediately alert Customer Care of any issues transmitting POs to vendors, or issues with OE orders

Collaboration:

• Serve as primary point of contact between ICS and Lawson Systems office
• Work with sales team, vendors and accounting
• Assist the managers, Directors and Executive Director with special projects, especially on technical/analytical aspects of the projects, as directed

Qualifications:

• BS/BA degree preferred
• 2+ years specialized experience in supply management or operations management
• Strong knowledge of Lawson software
• Well-organized, with proven project management skills and ability to multi-task, set
  priorities and meet deadlines
• Excellent verbal and written communication skills; Bi-lingual capacity preferred
• Excellent computer skills, including Word and Excel.
• Working knowledge of Catholic church structure and organization
• Outstanding initiative, work ethic and ability to work independently or on a team

Interested candidates should send a cover letter and resume to:
Theresa.Cullen-Seidel@nyics.org

Archdiocese of New York
Development Office
Administrative Assistant, Executive Office
December 2020

Mission Statement:  In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility: Reporting to the Executive Director of Development, the Administrative Associate provides high-level administrative support to the Executive Director in her efforts to advance the strategic fundraising priorities of the Archdiocese of New York. This person plays a key role in donor and prospect management and works closely with the donor relations team in coordinating the Executive Director’s outreach activities.

Direct Supervisor: Executive Director

Essential Position Responsibilities:

1. Prepare polished written correspondence, mailings, and presentations at the direction of the Executive Director
2. Maintain the Executive Director’s appointments by planning and scheduling donor, pastor, board, and committee meetings, conferences, teleconferences, and travel
3. Manage portfolio of leadership donors. Keep careful records and reports of outreach strategy, dates of correspondence, funding interests, and donations

4. Assist in scheduling leadership donor and prospect meetings, prepare briefings and materials, and provide logistical support as directed in coordination with the Director of Donor and Prospect Management

1. Prepare, organize, and circulate memos, monthly reports, yearly calendars, and other internal documents originating from the office of the Executive Director Provide logistical support for virtual and in-person events, special projects and administrative tasks of the Executive Director and the Director of Donor and Prospect Management, as needed
2. Ensure the Executive Director is equipped with all necessary materials and documents for internal and external meetings and provide post-meeting support and written minutes and follow-up
3. Follow up on contacts made by the Executive Director to support ongoing and prospective donor relationships

Standards of Performance:

• Responsible for securing weekly meetings for the Executive Director
• Leverage the Executive Director’s time by scheduling strategically and by off-loading key administrative tasks
• Engage donors in a positive and professional manner and maintain donor confidentiality
• Represent the department in a professional and welcoming way
• Proactively execute all assigned tasks with minimal supervision

Required Education, Experience, and Skills:

• A Bachelor’s Degree (preferred)
• 2+ years of experience in a similar role in a professional environment
• A proven track record of navigating complex protocols and managing high-level relationships
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• A polished communicator through various mediums: letters, e-mail, phone, and in-person
• Proven experience in calendar management and prioritization of tasks
• Ability to multi-task in a fast-paced environment
• Highly organized and detail-oriented
• Proactive, resourceful, and adaptable
• Ability to maintain confidentiality
• Poised at all times and calm under pressure
• A self-motivated team player
• Skilled at dealing with external partners respectfully, professionally and with diplomacy and tact
• Experience in development and fundraising
• Non-profit development experience preferred
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

• A religious community based in Manhattan has an immediate opening for a full-time, executive assistant who supports the mission of the provincial office.
• This is an in-person position that requires executive assistant experience, information technology, organizational and people skills.
• Competitive salary and benefits.
• Please send a cover letter and resume and to human.resources@opeast.org.

St. Gabriel/St. Joseph Parish
Maintenance Worker/Custodian
November 12, 2020

Maintenance Worker/Custodian/Handyman  for New Rochelle Parish School and Church

7AM-3AM    Full time  – one weekend day preferred.

Bilingual – Spanish preferred

Clean & Maintain building and grounds

Remove garbage

Check oil and heat daily

Minor repairs

Assist in setting up tables and chairs

Must be experienced with commercial buildings

Interested candidates should send a resume to:
SGJPmanager@outlook.com