Career Opportunities

Archdiocese of New York
Development Office
Planned Giving Manager
June 2021

Primary Responsibility: The Planned Giving Manager is responsible for developing and implementing initiatives to identify, cultivate, and solicit planned gift prospects. With a focus on stewarding current donors, growing the number of new planned gifts, and working with pastors to educate and engage their communities, the Planned Giving Manager plays a crucial role in establishing legacy giving for the archdiocese. The ideal candidate is collaborative, organized, and passionate about the growth of the Church in New York.

Professional Level: At least 5+ years experience in fundraising and planned giving

Direct Supervisor: Director of the Cardinal’s Annual Stewardship Appeal

Responsibilities:

• Research, cultivate, and solicit qualified prospects and donors for planned gifts in collaboration and cooperation with the Executive Director of Development
• Manage and grow the portfolio of 200 Legacy of Faith Donors
• Negotiate terms of planned giving agreements with donors and their advisors, subject to approval of the Executive Director, and forward documents for final approvals after review
• Respond to inquiries and meet with planned gift prospects, current donors, pastors, and parish leadership in one-on-one or group settings
• Design and implement a proactive marketing plan to target planned gifts
• Collaborate with campaign managers to offer planned giving resources with pastors
• Develop promotional planned gift materials for use by the parishes and meet with 2-3 pastors per month to discuss materials and opportunities
• Create, plan, and execute one-two new donor and prospect-focused events, including 10-12 will seminars per year
• Cultivate relationships and create a portfolio of 20 or more allied professionals to work with regarding gift opportunities for their clients
• Collaborate with prospect research team to develop individual donor profiles on qualified planned gift prospects and donors
• Report department activities and accomplishments weekly to the Appeal Director and as required to the development office and archdiocesan leadership
• Assist in the management and reconciliation of the budget for the Planned Giving department
• Oversee CGA programs with contracted parties, including ICSF and Calvary Hospital
• Special projects as needed

Required Education, Experience, and Skills:

• A bachelor’s degree in business, finance, or related field
• 5+ years of professional experience in fundraising and planned giving, with progressively responsible program management
• Demonstrated ability to cultivate, solicit, and close financial agreements with donors
• Analytical skills to research and identify potential planned gift donors
• Computer proficiency in Microsoft Office Suite (e.g. Word, Excel, PowerPoint) and database management are required
• Ability to attend evening and weekend events as required
• Driver’s License required

Personal Characteristics:

• Intelligent, articulate, highly motivated self-starter
• Excellent interpersonal, written, and oral communication skills
• Ability to independently carry out multiple and diverse tasks concurrently

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

Archdiocese of New York
School Relations Coordinator
Inner-City Scholarship Fund
June 2021

Primary Responsibility: The School Relations coordinator is the primary Inner-City Scholarship Fund contact for schools.

Direct Supervisor:  Chief of Finance and Operations

Responsibilities:

• Liaise with schools and scholarship team to coordinate selection of new students in named programs
• Create and distribute scholarship team newsletter to schools and related parties
• Coordinate with development team to schedule donor visits to schools
• Prepare necessary print materials for sponsor/named scholar reports
• Support annual student/sponsor events
• Assist development and event teams in sourcing students to perform speeches, singing, and or dancing either live or on video
• Support event team with monitoring students who perform at events including:
  • Reviewing student speeches
  • Managing student and school personnel logistics
• Liaise with marketing team to identify candidates for inclusion in promotional materials and to schedule school visits
• Maintain google forms and access database, as required
• Prepare student mailings as required for fulfillment of scholarship program requirements
• Assist scholarship team in application processing and review of sponsor correspondence
• Provide phone coverage, as required

Performance Standards:

• Maintains open and professional communication with school administrators, families, students and other stakeholders
• Uses effective judgment and conduct in performing responsibilities

Position Requirements:

• Bachelor’s degree required
• Knowledge of personal computers including Windows, Microsoft Word and Excel
• Detail oriented and strong work ethic
• Ability to communicate effectively with collogues, donors, volunteers, students and families
• Ability to carry out multiple tasks and work independently

Personal Characteristics:

• Intelligent, articulate, highly motivated, self-starter, strong inter-personal skills

Interested candidates should send a cover letter and resume to:
Camille.Brown@archny.org

Saint Joseph’s Seminary
Coordinator of Operations – Academic Office
June 2021

POSITION SUMMARY

Reporting to the Academic Dean, the Coordinator of Operations assists in the implementation and improvement of administrative operations and processes, including those related to academic records and documents management, academic committee meetings, projects related to faculty and students at the Seminary, academic events, communications of the Academic Office, faculty searches, adjunct faculty contracts, and academic budget expenditures.

ESSENTIAL POSITION RESPONSIBILITIES

• Records and Documents Management (50%)
  • Assist Academic Dean and Associate Deans in the collection, storage, retrieval, and reporting of process documentation as well as student and faculty resources.
  • Assist Registrar in the collection, storage, retrieval, and reporting of course, faculty, and student information; maintain up-to-date lists of current students and faculty.
  • Assist Director of Assessment in the collection, storage, retrieval, and reporting of financial aid information, academic assessment data, and accreditation documentation.
  • Collaborate with other directors in the continual improvement of records and documents management processes.
  • Manage the student course evaluation process.
  • Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion/review of documents.
  • Organize and coordinate course offerings and various department activities/events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and the like.
  • Oversee the Academic Office’s area of Seminary website development and maintenance.
  • Screen and direct incoming phone calls, email messages, faxes, and regular mail correspondence and respond where appropriate.
• Committee Meeting Administration (15%)
  • Maintain up-to-date member lists of all academic committees; arrange hospitality; facilitate meeting scheduling; attend meetings; record notes; compose, distribute, and archive meeting minutes.
  • Manage student notifications of committee actions, e.g., honors, probation, dismissal
• Event/Classroom Management (15%)
  • Manage special academic events such as luncheons, speaker series, and commencement. Complete all event-related duties including: negotiate space use, oversee set-up and technology, contract hospitality, distribute invitations, design programs, obtain event personnel, and, request payment for expenditures.
  • Support faculty and staff with routine AV needs.
• Faculty Employment Processes Administration (10%)
  • Assist with faculty searches: place advertisements, manage candidate application materials, attend search committee meetings and take minutes, arrange travel and lodging for candidates, and communicate with candidates.
  • Manage adjunct faculty teaching contracts: prepare, distribute, and monitor return of contracts; amend contracts as needed; arrange for payments with business office.
  • Confer regularly and work closely with Human Resources and Finance Departments in regulating faculty contracts, retirement matters, personnel files, search processes and other related material.

• Room Scheduling (5%)
  • Maintain master schedule of campus room assignments for courses, academic committee meetings, and academic events; coordinate scheduling of rooms to best meet users’ needs and prevent conflicts.

• Budget Administration and Other Project Responsibilities (5%)
  • Receive faculty requests for classroom resources, professional development funds, and research assistants; submit payment forms to business office; monitor expenditures.
  • Manage short-term academic administrative projects as needed.

REQUIRED EDUCATION, EXPERIENCE AND SKILLS

• Minimum of two years of college coursework.
• 4+ years of office experience, preferably in an academic setting of higher education.
• Strong planning, administrative, communication and organizational research, writing and computer skills.
• Solid knowledge and ability to troubleshoot IT difficulties associated with general office equipment, classroom technology, and computers.
• Previous experience in organizing and maintaining moderately complex information systems and activities and the ability to oversee a complex variety of functions.
• Previous experience in organizing and maintaining moderately complex filing and record keeping systems, including strong experience with computerized information systems, especially spreadsheets.
• Strong understanding of higher education personnel functions, organizational structure and administrative operations.
• Ability to multitask and work effectively under deadlines and with multiple interruptions.
• Ability to manage multiple tasks and receive direction from several people.
• Strong people management skills.
• Ability to identify and complete priority tasks among multiple simultaneous projects.
• Proven ability to identify and implement improvements in administrative processes.
• Experience and ability to work collaboratively with colleagues
• Highly organized and attentive to details
• Understanding of and commitment to confidentiality
• Excellent written and oral communication skills.
• Highly skilled in Microsoft Office suite, especially Word, Excel, and Outlook.
• Knowledge of web editing, online and print marketing tools, internet searches, and aptitude for learning new technology.
• Skilled in database management, including generating queries and reports.
• Skilled in document management strategies, including file organization and working with multiple document formats.
• Experience with Populi, Adobe Acrobat, Zoom, and HTML preferred.
• Availability/flexibility to work some evenings and weekends for special events, as needed.

Interested candidates should send a cover letter and resume to mernest@archny.org

 Archdiocese of New York

June 3, 2021

 Position Title:

 Associate Director – Office of the CFO and Chancery

Job Description:

Reporting to the Chief Financial Officer (CFO) who is responsible for all archdiocesan financial and administrative functions, the position acts as an assistant to the CFO and is required to prepare high level documentation and reports, as assigned by the CFO. The position has exposure to all aspects of archdiocesan finance and administration that is overseen by the CFO. The Associate Coordinating Director must have appropriate management and interpersonal skills to coordinate tasks with the Chancery Office and delegate projects and other initiatives to department directors as directed by the CFO.

The role also is focused on the review and analysis of budget and actual financial data at the archdiocesan and parish levels, research/preparation of parish-related correspondence/responses from the Cardinal Archbishop, Vicar General, Chancellor or CFO, and oversees database management for various financial records.

Work with archdiocesan real estate division to track and report on property sales for parishes (and other archdiocesan entities) anticipated to close within the fiscal year.  Develop a property sales schedule to be used by the CFO, and finance and budget offices, to record the impact that respective property sales will have on the archdiocesan budget through the repayment of an entities outstanding obligations.  Document and maintain records of the use of property sale proceeds at archdiocesan and parish levels for audit purposes.

Requirements:

Bachelor’s Degree in Business and Management plus 5 years’ progressive post-graduate experience.

Resumes can be sent to: HumanResources@archny.org

Archdiocese of New York
Family Life Office
Bilingual Marriage & Family Life Specialist
April 2021

POSITION CONCEPT:

Under the direction of the Director of the Family Life (FL) Office, this Specialist is responsible for organizing, developing, and implementing programs of the FL Office for the Hispanic Community in the Archdiocese of New York.  S/he is a professional and pastoral woman or man, highly organized, mature self-starter who works independently and exhibits a high-level work ethic as well as excellent communication skills.

S/he focuses on all of the areas that the FL Office provides to the English-speaking community, but the two main areas which require the primary attention are driving the marriage ministries (especially marriage preparation, including Fertility Awareness/NFP), and parenting programming. This Specialist has a desire to evangelize – making use of the programs as a means to introduce people to the person and saving action of Jesus Christ.

This position is responsible for:

• Collaborating with the other programs and staff of the FL Office in alignment with the Office’s overall Comprehensive Goals and Activities.  Attention must to be paid to 1) fostering an integrated “team environment” and, 2) focusing on who is and who ought to be our audience(s), and identifying and testing new channels of communicating with them.
• Under the supervision of the Director, coordinate and drive the Archdiocesan Spanish Marriage (and Convalidation) Preparation Program and Fertility Awareness/NFP Program.
• Planning and managing channels of support and various educational events for the Hispanic community pertaining to marriage and family life issues including, but not limited to:
  • Ongoing development and oversight and possible facilitation of the Spanish Marriage Preparation (Pre-Cana) program, including the online components (online registration; Prepare/Enrich and Catholic Couple Checkup premarital inventories; Formed.org learning modules) and an in-person or virtual Pre-Cana Day (facilitators, hosts, clergy, parish sites, and managing virtual sessions).  This may include occasional (1-2/month) Saturdays in place of a weekday of work.
  • Addressing the diversity of couples coming to the Marriage Prep program, including, but not limited to:  Convalidating couples; couples with children; younger and older couples; couples struggling with technology; couples struggling with language/program comprehension, etc.
  • Developing Marriage Enrichment and Marriage Mentoring initiatives at the parishes/regions.
  • Evaluating the current Fertility Awareness/NFP programming, and exploring new Fertility Awareness options/technologies in developing a sustainable, healthy, and successful program for women/couples.
  • Providing Parenting education and support/training initiatives.
  • Evaluating and developing [as appropriate] Bereavement support initiatives.
  • Evaluating and developing [as appropriate] Separated & Divorce Ministry initiatives.
• Organizing training sessions and overseeing others who will be the leaders and educators in Marriage Preparation and in teaching and promoting Fertility Awareness/NFP in Archdiocesan parishes and regional sites.
• Working closely with the Bilingual Family Life Support Specialist as s/he handles the marriage prep couples who contact our office with questions and/or to register for marriage prep or other Family Life Office inquiries.
• Working as a member of project teams, across the FL programs, and with outside resources, as needed.
• Recruiting and training new program leaders and presenters as appropriate.
• Nurturing leadership abilities and encourage existing parish program leaders or presenters through both on-site and remote communication and supervision.
• Managing and working within an annual budget.
• Working with the Director of the FL Office to anticipate program and parish needs, and proactively address issues with an emphasis on sound judgment, initiative and confidentiality, with appropriate but minimal direction.
• Representing the FL Office at forums and events as appropriate and as requested and which may require occasional traveling (within and outside of New York), such as NACFLM, training or seminar events, etc.
• Translating documents pertinent to the various Family Life Office programs as needed.

Required Faith-Based Knowledge/Commitment:

• A practicing Catholic who accepts and is willing to abide by and give personal witness to authentic Church teachings, particularly on issues relating to the Office’s mission to promote respect for human life, family and marriage, chastity and human sexuality.
• Ability to articulate the core teachings of the Catholic Faith as handed on through Sacred Scripture, Sacred Tradition and the Magisterium of the Church.  Good knowledge of Church teaching particularly on issues regarding marriage and family, the theology of the body, and life issues.
• Able to support the Family Life Office’s mission to respect all human life, in particular the most vulnerable.

Education, Experience and Additional Requirements:

• Bachelor’s Degree required, and Master’s Degree in Pastoral Ministry, Psychology or Theology/Religious Studies preferred.
• A good knowledge of Church teaching on issues regarding marriage and family, the theology of the body, natural family planning and pro-life. Some familiarity with the various methods of NFP, an acceptance of the NFP lifestyle and desire to promote it throughout the archdiocese required. Some studies in marriage and family life or previous experience are necessary.
• Must be fluently bi-lingual (Spanish/English) and able to translate documents with ease.
• Experience in designing/conducting workshops and events.
• Experience with and the ability to work collaboratively within diverse groups to develop and maintain relationships, especially in interactions with Pastors, parishes, and/or volunteers.
• Must be digitally fluent, and have strong technology skills with proficiency in using all Microsoft Office applications (Word, Excel, PowerPoint, Outlook), and an openness to learning new technologies to enhance our outreach (e.g., Flocknote, Social media applications, video design/management, etc.)

• Be adaptable to working on new projects and rotating assignments, and also to adapt (expand) one’s skills and competencies (e.g., learning SurveyMonkey, the Catholic Faith Technology platform, WordPress platform, etc.)
• Be open to moving beyond traditional boundaries and ways of working to new efficient (integrated) ways.
• Excellent interpersonal, written and oral communication skills.
• Licensed Driver; Must have access to a car and be willing to travel throughout the archdiocese and to collaborate with departments and agencies within the chancery, the archdiocese and beyond.

Interested candidates should send a cover letter and resume to:
FLRLjobs@archny.org

Archdiocese of New York
Development Office
Principal Gifts Manager, St. John Vianney Clergy Residence
April 2021

Mission Statement: In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift. Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility: Raise between $2M and $3M for the fiscal year for the St. John Vianney Clergy Residence. This person works in close collaboration with the Executive Director, Development and the development  team in coordinating outreach activities.

Direct Supervisor: Director of Donor Relations and Prospect Management

Responsibilities:

• Creates and manages a donor portfolio to raise funds for the St. John Vianney Clergy Residence
• Establishes, conceptualizes, and solicits donors for possible naming opportunities within the St. John Vianney Clergy Residence
• Acts as point person for a future advisory board, which will need to be recruited and managed, to raise a minimum of $250,000
• Plan and execute stewardship and fundraising events, including future annual gala to net a minimum of $500,000
• Plans and implements strategies from cultivation activity to gift closure; reports weekly progress toward achievement
• Manages bi-annual solicitation mailing to donors and prospects to raise $100,000 annually
• Executes donation process and acknowledgement of all donors in collaboration with the Operations team
• Researches and writes foundation grant proposals and reports on funding with the goal to produce 2-3 proposals each month
• Identifies donors who are capable of being upgraded to the leadership giving level or candidates for planned gifts
• Secure $1-2.SM per year through leadership gift donors
• Acts as point of contact with the Executive Director at St. John Vianney Clergy Residence
• Manages special projects  as needed

Standards of Performance:

• Identify and qualify a pool of major and leadership gift prospects to convert them into donors;
• Attend in-person donor cultivation and solicitation meetings;
• Execute principal gift plan to renew and upgrade donors and identify leadership gifts
• Develop cultivation opportunities and tailored solicitation strategies

Required Education,  Experience, and Skills:

• A Bachelor’s degree
• At least 3-5 years of fundraising experience with measurable results and a strong emphasis on five and six-figure gifts
• Ability to work 2-3 days weekly offsite if necessary
• Excellent writing and communications skills, with preferred experience in grant proposal writing
• Strong research capabilities
• Motivated to  constantly  seek ways to  improve fundraising results
• Strong knowledge of Microsoft Word, Excel, PowerPoint, and Raiser’s Edge
• The ability and desire to take on added responsibility as it presented
• Skilled at carrying out multiple and diverse tasks concurrently
• Adept at working collaboratively with colleagues across departments
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

Archdiocese of New York
Pension Analyst
Pension Office
April 2021 

Position Purpose

Reporting to the Director of Retirement Plans & Actuary, position provides administrative and project-related support to the Pension Office and professional service to employees and employers participating in the Archdiocese’s defined benefit pension plans.

Essential  Position Responsibilities

• With the direction and guidance of other members of the Pension Office staff, gain proficient competencies with respect to pension plan benefits, rules, calculations and operations
• Respond to phone and written inquiries related to general retirement requests (g. plan eligibility, pension benefit calculations and timing of pension commencements) and annual benefit statements.
• Perform updates to participants’ personal data that are received in writing by the Pension
• Perform benefit calculations with accuracy and completeness for review and approval by senior Pension Office
• Complete processing of new retiree retirement election forms including initial review of submission for completeness, entering election information into the retirement management system and transmitting completed and approved forms for payment processing to outside vendors
• Perform high-volume printing, mailing, scanning, filing and other administrative
• Assist in the preparation and distribution of materials for quarterly Pension Committee
• Assist in various projects as required, including, but not limited to, mass mailings, internal audits and annual pension census
• Adhere to all processes, procedures and rules related to the administration of the pension
• Maintain strict confidentiality when working with employee and retiree  data.

Required Education, Experience and Skills 

• Bachelor ‘ s Degree required, preferably in mathematics, applied mathematics, accounting, statistics, economics or business
• 1+ years of pension plan administration experience preferred
• Strong math/analytical capabilities
• Ability to interpret and validate data
• Ability to learn customized retirement management system and build queries
• Working knowledge of Microsoft Windows, Word,  Excel
• Excellent interpersonal, and oral and written  communications skills
• Ability to work in a highly organized fashion and manage workload to enable participants to receive retirement benefits and/or information in a timely  manner
• Proven professionalism, positive team-player attitude, strong work ethic and a drive for delivering superior customer service
• Ability to read, speak and write Spanish preferred

Interested candidates should send a cover letter and resume to:
Dorene.Conlon@archny.org

Saint Joseph’s Church – Yorkville
Church and Rectory Custodian
June 2021

Reports to:        Office Manager

Classification:   Part -Time (10 hours per week)

We are looking for a proactive, efficient church custodian who possesses an understanding of proper cleaning methods and respect for the religious and cultural beliefs of others. The church custodian will ensure that all publicly accessible areas of the church are clean and ready for other staff members and the congregation to use. You will make minor repairs, change light bulbs, vacuum, sweep, remove trash, mop floors, sanitize surfaces and perform other related tasks as assigned.

• Clean Grounds (Church and Rectory) once a week/or as needed
  • Sweep and wash the church steps and sidewalks
  • Clean the inner and outer glass of the doors
  • Machine-wash the church floor (September, Pre-Christmas and Easter)
  • Machine wash the floor area around the shrines as needed
  • Clean the baptismal font  as needed
  • Set up for meetings and functions as needed
  • Clean all rectory windows annually prior to the installation of air conditioners
  • Remove snow and ice from outside areas of the church
  • Sweep, vacuum and mop church and rectory floors/rugs

• Church Furnishings once a week and /or as needed
  • Dust the altar, the pulpit, the priest’s chair, the credence table, the offertory table, and the stands for the statues, the ambry, furnishings and window sills in the room of reconciliation on a regular basis.
  • Clean the floor in the sanctuary and the sacristy

• Holy Water
  • Fill the stainless-steel container marked Holy Water, located in the back of the church, with water as needed (this chore has been suspended during Covid)

• Paper Supplies
  • Replace toilet paper and hand towels in dispensers as needed in the rectory and church, as well as the sanitizing soap inside church.

• Projects
  
  • Painting, repairs, etc. as assigned

Interested candidates should send a cover letter and resume to:
sjosephyorkvilleaol.com

• A religious community based in Manhattan has an immediate opening for a full-time, executive assistant who supports the mission of the provincial office.
• This is an in-person position that requires executive assistant experience, information technology, organizational and people skills.
• Competitive salary and benefits.
• Please send a cover letter and resume and to human.resources@opeast.org.

St. Gabriel/St. Joseph Parish
Maintenance Worker/Custodian
November 12, 2020

Maintenance Worker/Custodian/Handyman  for New Rochelle Parish School and Church

7AM-3AM    Full time  – one weekend day preferred.

Bilingual – Spanish preferred

Clean & Maintain building and grounds

Remove garbage

Check oil and heat daily

Minor repairs

Assist in setting up tables and chairs

Must be experienced with commercial buildings

Interested candidates should send a resume to:
SGJPmanager@outlook.com