ARCHDIOCESE OF NEW YORK

Development Office

Development Associate, Donor Relations

Mission Statement:  In service to God, the Development Office of the Archdiocese of New York
seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility:  Providing support to the Director of Donor Relations with the daily operations of the Donor Relations division, and the management of the various Donor Relations team projects

Direct Supervisor:  Director of Donor Relations

Responsibilities:

• Create and maintain development templates, and prepare correspondence, reports, presentations, or other information for distribution
• Assist in scheduling donor meetings and provides logistical support as directed, and in collaboration with the Executive Director’s Administrative Assistant
• Assist in top donor/signature special events logistics and overall event execution
• Process gifts in conjunction with division’s campaigns, guidelines, and procedures; liaise with Donor Database Center for prompt entry of gifts, pledges, and report requests
• Prepare invoices for outstanding pledges, tax receipt letters, acknowledgement letters, and general follow-up
• Assist in the coordination of campaign activities and mailings to support functions across the Development Office
• Special projects as needed

Standards of Performance:

• Represent the Archdiocese in a professional and positive manner
• Ensure that all acknowledgements are processed in a 48-hour timeframe
• Prepare precise, well-written, and articulate correspondence
• Support the Director of Donor Relations and Executive Director with high standard administrative work for excellent top donor management

Position Requirements:

• Bachelor’s Degree
• Minimum 1-2 years development operations or event management experience
• Exceptional organizational skills with the ability to handle multiple priorities
• Excellent writing and communications skills
• Detailed and priority-oriented
• Self-motivated team player
• Exceptional computer skills MS Word/Excel/Access/Power Point); Proficient in Raiser’s Edge
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

POSITION TITLE:    Marriage Ministries Coordinator

POSITION CONCEPT:

The Marriage Ministries Coordinator focuses his/her work and effort on the English Marriage Ministries components, including:  Marriage Preparation, Marriage Enrichment, Marriage Mentoring, and Couples’ outreach and recruitment.  This position reports directly to the Director of the Family Life Office.  This position has been an evolving role over the past several years as the cultural, economic and operational structures of the Church have continuously been changing and traditional boundaries and ways of living and working are giving way to new ways.  As we seek to engage multiple audiences (e.g., age groups; marital status, etc.), this person must align with the overall strategy of the Family Life Office in continually fortifying and sustaining marriages.

This person must be a professional, highly organized, mature self-starter who works independently and exhibits a high-level work ethic as this Program serves the Archdiocese of approximately 300 parishes and a geographic area that traverses 3 hours from end to end.

This position is responsible for:

• Coordinating certain aspects of the Archdiocesan English Marriage Preparation Program under the supervision of the Director and Assistant Director of Family Life Office, and in collaboration with the Family Life Office team.  This includes coordinating large Pre-Cana events that entail multiple components: recruiting and scheduling of presenters, venue site contracts and ongoing issues, class materials, financial operations and logistical aspects related to the success of the Pre-Cana event (within the Family Life Office’s departmental control/responsibility).
• Facilitation and/or oversight of marriage preparation days (includes some Saturdays – approximately 2x a month, in place of a weekday of work).
• Working with the Family Life team to plan and implement a program for Marriage and Family Life outreach and collaboration with the goal of recruiting couples for Marriage Ministries roles/opportunities (including pre-cana hosts, facilitators, companion couples, witness couples and possibly mentor couples).
• Coordinating all ongoing aspects of the Archdiocesan Marriage Ministries Program as it relates to Marriage Enrichment, Marriage Mentoring and young couple outreach and recruitment.
• Working with the Family Life team to plan, organize, promote and oversee all aspects of the World Marriage Day initiatives and/or events, including the “Longest Married Couple” contest.
• Assisting with the premarital inventory and mentoring components of the Marriage Ministries Program as needed.
• Maintaining knowledge of local and regional Marriage Ministry programs that we could recommend.
• Managing and working within an annual budget.
• Adheres to the internal and external deadlines for the Director.

Required Faith-Based Knowledge/Commitment

• A practicing Catholic who accepts and is willing to abide by and give personal witness to authentic Church teachings, particularly on issues relating to the Office’s mission to promote respect for human life, family and marriage, chastity and human sexuality.
• Ability to articulate the core teachings of the Catholic Faith as handed on through Sacred Scripture, Sacred Tradition and the Magisterium of the Church.  Good knowledge of Church teaching particularly on issues regarding marriage and family, the theology of the body, and life issues.
• Able to support the Family Life Office’s mission to respect all human life, in particular the most vulnerable.

Education, Experience and ADDITIONAL REQUIREMENTS:

• Bachelors Degree in marriage and family studies, theology, or related fields (psychology, counseling, education, etc.) or Pastoral Certification required. Masters Degree a plus.
• A good knowledge of Church teaching on issues regarding marriage and family, the theology of the body, natural family planning and pro-life. Some familiarity with the various methods of NFP, an acceptance of the NFP lifestyle and desire to promote it throughout the archdiocese required. Some studies in marriage and family life or previous experience are necessary.
• Capable of designing/conducting marriage workshops and events.
• Willing to work with spouse in marriage prep and marriage enrichment workshops/events.
• Strong technology skills with proficiency in using all Microsoft Office applications (Word, Excel PowerPoint, Outlook), and an openness to learning new technologies.
• Adaptable to working on new projects and rotating assignments, and also to adapt (expand) one’s skills and competencies (e.g., SurveyMonkey, WordPress, etc.)
• Excellent interpersonal, written and oral communication skills.
• Must have a car and be willing to travel throughout the archdiocese and to collaborate with departments and agencies within the chancery, the archdiocese and beyond.

Send resume to FLRLjobs@archny.org

ARCHDIOCESE OF NEW YORK

Development Office
Cardinal’s Annual Stewardship Appeal
Major Gifts Manager

Mission Statement:  In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility: To steward and increase major gifts ($1,000-$9,999) to the Cardinal’s Annual Stewardship Appeal

Direct Supervisor: Director, Cardinal’s Annual Stewardship Appeal

Responsibilities:

• Manage 1,700-2,500 major donors ($1,000-$9,999) with specific renewal, upgrade, conversion, and re-engagement strategies through personal outreach, events, and mass communications
• Create dynamic stewardship and personalized cultivation strategies, including giving societies, tailored mailings, and personal phone calls to thank, engage, and upgrade donors
• Regularly identify donors capable of upgrades and flag key prospects to the Appeal Director for additional outreach
• Oversee large-scale events including an annual Major Donor Reception and six-eight regional parish events, and leverage other archdiocesan events as donor cultivation opportunities
• Produce compelling Appeal written correspondence, including but not limited to all Appeal solicitation letters, annual report, regular e-newsletter for monthly donors, and e-mail correspondence such as Giving Tuesday and Year-End Giving e-blasts
• Oversee and produce annual online and print ads for Friends of the Cardinal’s Appeal and Assembly of Stewards
• Accompany campaign managers to identify five key parishes per manager for tailored major gift solicitation strategies
• Assist in the extensive annual mail file segmentation
• Track and project donor activity in portfolio
• Special projects as needed

Standards of Performance:

• Successfully renew and upgrade 15% of Appeal donors to Principal Gift Manager portfolios ($10,000+)
• Convert 15% of new capital campaign donors to annual fund
• Re-activate giving for 15% of Appeal donors lapsed for three or more years
• Develop cultivation opportunities and tailored solicitation strategies
• Ensure that all major donor acknowledgements are processed in a timely manner

Required Education, Experience, and Skills:

• A Bachelor’s degree
• At least 3-5 years of fundraising experience with measurable results and a strong emphasis on major gifts
• Excellent interpersonal, written and oral communication skills
• The proven skills and ability to manage multi-phase projects from inception to completion
• An intelligent and highly motivated self-starter
• An organized team player with impeccable attention to detail and strong project management skills
• Able to relate effectively with upper management and colleagues
• Able to generate creative solutions and exercise a high level of initiative
• Strong knowledge of Microsoft Office Suite and Windows
• Experience with Raiser’s Edge, Luminate, and standard research tools preferred
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:  eaf@filimonpartners.com

The mission of the Archbishop Fulton J. Sheen Center for Thought and Culture is to bring practicing Catholics closer to the faith, attract and accompany “lapsed” Catholics in returning to the Church and introduce non-Catholics to the person, message and invitation of Jesus, through the arts and thoughtful discourse.

Position Summary:  
In addition to bearing witness to Christ through the arts, the Executive Director is responsible for consistent achievement of the mission and financial objectives of The Sheen Center with primary responsibilities being: institutional advancement and operational management, including a priority focus on fund development, fiscal sustainability and growth, mission effectiveness, board engagement, expanding brand awareness and cultivating/ strengthening strategic partnerships.

Direct Supervisor:    
The Sheen Center Board of Directors or that individual the Board delegates

Responsibilities:

• Direct and manage the organization’s operations, office and administration and ensure that patrons and other stake holders have a first-class experience any time they interact with the organization’s staff and members.
• Take leadership in ensuring consistent commitment to The Sheen Center’s mission in all aspects of operations (programming, marketing and communications, etc.) and buy-in from staff, while fostering a warm and welcoming experience for all who attend Sheen Center events.
• In partnership with the Development Director of the Archdiocese of New York, assume a direct leadership role in the organization’s development goals, including its annual fund-raising efforts (endowment and planned giving), board development, membership programs and securing substantial gifts for naming opportunities.
• Prepare an annual budget and business plan for presentation to the Board of Directors and ensure the most effective stewardship of financial resources.
• Provide support to best utilize the talents and resources of the Board of Directors, and work closely with the board to ensure strong leadership and conformity to the mission.
• In partnership with the Artistic Director, cultivate programming of artistic excellence that showcases and supports the Catholic mission of The Sheen Center and builds a distinctive brand that attracts and retains both core Catholic audiences and members of the wider New York communities’ various multicultural, inter-faith groups and peoples.
• In partnership with the Managing Director, create and execute plans to ensure a mission-focused approach to develop relationships with local and regional partners, as well as oversee the engagement of artists, contract negotiations and performance logistics.
• Oversee the ad hoc rentals of the theaters and studios as a Catholic arts center, to ensure appropriate content of all rental productions, classes, etc.
• Review, recommend, evaluate and implement the most appropriate and effective organizational and staffing structure to ensure long term growth and financial stability.
• Lead multiple long and short-term projects simultaneously, meeting all related deadlines.

Requirements & Qualifications:

• Bachelor’s Degree and/or advanced degree in Business or Arts related field.
• Demonstrated success and knowledge of fundraising.
• Strong background and experience in planning and executing marketing strategies.
• Outstanding written and oral communication skills.
• Extensive knowledge of production for performing arts or other stage performances.
• Proficient knowledge of Catholic teachings and tradition.
• Ability to give direction and guidance, confidence in enforcing rules and regulations, but flexible to preserve a positive brand image.
• Exhibit a commitment to an authentic Christian understanding of diversity, equity and inclusion of all people, and each person’s sacred dignity as made in the image and likeness of God.
• Management skills including experience with senior staff supervision, managing non-profit budgets and planning processes.
• Problem solving skills and the ability to adjust and adapt to unforeseen challenges.
• Computer literacy, including advanced knowledge of Microsoft Word, Excel and PowerPoint software and online applications and tools.
• Ability to demonstrate and encourage empathy towards staff and respect colleagues’ cultural differences and varying abilities.

Interested candidates should send a resume and cover letter to:
Anthony.LoBello@archny.org

ARCHDIOCESE OF NEW YORK

Development Office

Senior Associate, Major Campaigns and Operations

 
Mission Statement:  In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility: The Senior Associate provides support to the Operations Manager with the daily operations of the Development office ensuring that the mechanics of fundraising campaigns run flawlessly, and that mailings, communications, and processes are clear, consistent, and on time. Because the Development Department’s fundraising success is dependent upon the seamless integration of many moving parts, the Senior Associate plays an integral role in reaching the fundraising goals for the Development Department.

Direct Supervisor: Operations Manager

Responsibilities:

• Support Operations Manager in all operational needs of the Development Office
• Execute mailings internally as well as coordinate with vendors for both campaigns in consultation with Operations Manager
• Assist with the preparation for operational meetings for major campaigns
• Point person for operation support requests for the development department and ensure timely project execution through oversight of student interns
• Assist with major operational components of both campaigns, including pledge processing, pledge redemption and data coordination, as needed
• Assist with ordering and inventory of campaign materials
• Coordinate and process all gifts of securities
• Assist the Operations Manager with the preparation of campaign reports
• Assist the Operations Manager with the creation and revision of manuals and trainings, and helping produce the content and design of campaign materials
• Provide back-up phone coverage
• Special projects as assigned

Standards of Performance:

• Ensure that department mailings are produced flawlessly and on time
• Ensure efficient operational support through successful coordination with campaign managers, operations associates, the Data Center, and vendors
• Proactively execute all assigned tasks with minimal supervision

Required Education, Experience, and Skills:

• A bachelor’s degree
• 2-3 years of experience in operations or direct mail preferred
• An organized team player with impeccable attention to detail, proactively catching and avoiding potential mistakes
• Excellent written and oral communication skills
• Excellent project and time management skills with the ability to multi-task in a fast-paced environment
• Awareness of internal and external customer needs
• Technologically savvy, with a strong knowledge of Microsoft Office Suite; Raiser’s Edge or other database experience is a plus
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

Purpose

The GRSS Director of Human Resources is responsible for directing all of the people functions of the Global Regional School System in accordance with its policies and practices, the ethical and social teachings of the Catholic Church and the laws, regulations and administrative rulings of governmental organizations and other regulatory and advisory authorities, as well as organized labor bargaining units. This position reports to the Director of Human Resources.

Responsibilities

• Plan, develop, organize, implement, direct and evaluate the organization’s human resources function and performance.
• Participate in the development of the organization’s plans and programs as a strategic partner but particularly from the perspective of the impact on people.
• Translate the organization’s strategic and tactical business plans into HR strategic and operational plans.
• Collaborate with other members of management in developing and maintaining the relationship with Paychex, the payroll vendor for GRSS.
• Ensure that all federal, state and local laws and regulations affecting employees’ pay, benefits, time off, leaves of absence and employee relations are properly and consistently applied.
• Provide guidance and direction to the GRSS Associate Director of Human Resources.
• Assure the GRSS is appropriately staffed to fulfill its mission by recruiting, developing, motivating and retaining the most qualified persons.
• Collaborate with the Assistant Superintendent of Schools for Teacher Personnel in the administration of the collective bargaining agreement.

Performance Standards

• Develop staffing strategies and implementation plans and programs to identify talent within and outside the organization for positions of responsibility. Identify appropriate and effective external sources for candidates for all levels within the organization.
• Periodically validate the GRSS salary structures (ranges), internally to assure equity among functions and externally to assure consistency with the local economy.  Develop recommendations accordingly.
• Monitor salary actions to insure they conform to policy and do not exceed budget constraints.  Offer guidance as necessary.
• Oversee and work directly with the GRSS Associate Director of Human Resources to manage annual benefits projects, including but not limited to pension census and open enrollment, as well as on-going administration of all benefit plans.
• Evaluate new and revised position descriptions and recommend appropriate salary level and other evaluation criteria.
• Continually assess the competitiveness of all programs and practices against the relevant comparable organizations and markets.
• Provide technical advice and knowledge to Regional Boards, Regional Superintendents, Business Managers, Principals and others regarding the human resources discipline.
• Assist the GRSS Associate Director and staff members in situations relating to employee relations.
• Manage the budget and other financial measures of the GRSS Human Resources function.
• Evaluate the human resources team for continual improvement of the efficiency and effectiveness of the group, as well as providing individuals with professional and personal growth opportunities.
• Special Projects and ad-hoc reports as directed.

Qualifications and Skills

• Bachelor Degree in Human Resources Management or related Field.

• Minimum 7 to 10 years of administration and management in diversified human resources activities.
• General understanding of the GRSS mission, organization, management philosophy and culture.
• General understanding of best practices associated with the specific human resources activities for which the position is responsible.
• Experienced in managing the daily operations of a diverse staff.
• Excellent analytical and communication skills.

• A balanced perspective between organizational and staff member needs.
• Imaginative in applying accepted policies and practices.
• Excellent interpersonal skills.
• Advanced knowledge of MS Office, Word, Excel and Outlook.

Interested candidates should send a cover letter and resume to:
Anthony.LoBello@archny.org

Mission Statement:  In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility: The Director of Donor Relations is responsible for the strategic direction and management of leadership and top donors, including cultivating and growing the Executive Director’s portfolio, as well as fundraising initiatives and signature events essential to developing, expanding and stewarding major philanthropic support for the Archdiocese of New York.

Direct Supervisor: Executive Director of Development

Responsibilities:

• Responsible for portfolio management, including but not limited to scheduling 2-4 meetings a week for the Executive Director; writing correspondence and donor cultivation reports; developing donor communication tools for cultivation, recognition, stewardship and solicitation, oversee donor briefings
• Create fundraising strategies for major campaigns which intersect with leadership and top donors, such as the Cardinal’s Annual Stewardship Appeal, St. Patrick’s Cathedral Restoration, and capital campaigns.
• Proactively identify leads of major gift donor prospects through various research methods, as well as portfolio coordination
• Oversee the events consultant as the main point of contact for the annual Al Smith flagship event
• Support the Executive Director in the management of the Alfred E. Smith Memorial Foundation, Sheen Center and Saint Patrick’s Cathedral Boards, staffing Committees and actively recruiting new board members.
• Oversee the donor relations division budget in collaboration with the Chief of Staff
• Respond to special needs and requests of donors
• Represent the Executive Director and development department as needed
• Assume additional duties and special projects as assigned

Standards of Performance :

• Successfully raise $25M-$35M annually
• Target a 5-10% increase for leadership donors
• Schedule 8-12 meetings a month for the Executive Director

Required Education, Experience, and Skills:

• Bachelor’s degree required; advanced degree preferred
• 3-6 years of experience in development
• Demonstrated experience collaborating with board members in development-related activities, providing them with high quality support
• Strong interpersonal skills, as well as the ability to build effective, positive and collaborative relationships with board members, senior leadership, archdiocesan staff, and clergy
• Exceptional communicator, both with written and oral presentation skills
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

Mission Statement:  In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility:  To implement and execute the pledge redemption activity for all campaigns and to provide additional operational support to the capital campaign team. Manage and execute all aspects of the Development Office’s pledge processing and gift acknowledgements.

Direct Supervisor: Operations Manager

Responsibilities:

Pledge Redemption

• Implement all back-office aspects of the capital campaign pledge collection process, including but not limited to pledge redemption mailings, outreach phone calls, and the conversion of anticipated cash payments to electronic payments.
• Manage all incoming donor and pastor calls regarding questions or concerns about a pledge status.
• Liaise with Donor Database Center to resolve pledge redemption questions.
• Update and edit the pledge collection materials and manual as needed.
• Provide support to campaign managers in the distribution of pledge collection materials to the parishes.
• Track pledge redemption rates by parish and identify parishes in need of additional support.
• Regularly report to senior development staff on parish pledge redemption progress.

Campaign Support

• Pull online reports on a weekly basis and summarize trends for senior development staff.
• Work with Donor Data Center to acquire Raiser’s Edge list pulls according to campaign needs.
• Merge and prepare parish databases as needed.
• Special projects as needed.

Pledge Processing

• Perform prompt and accurate daily gift processing
• Collaborate with the Donor Data Center in the resolution of problematic gift processing or account management issues
• Assist with the implementation of gift processing guidelines and procedures
• In collaboration with major campaign leadership, draft and edit acknowledgement letter templates to ensure they are accurate and on message
• Prepare tax receipt letters, acknowledgement letters, and general follow-up for major campaigns
• Manage all gift-related emails and phone calls in a friendly and efficient way
• Assist in the coordination of campaign mailings and operations
• Special projects as needed

Standards of Performance:

• Help to achieve overall pledge redemption goal
• Implement and maintain a clear and efficient pledge processing system
• Provide the highest level of customer service to pastors and donors

Required Education, Experience, and Skills:

• Bachelor’s degree
• Excellent ability to track, analyze, and summarize data trends
• Excellent interpersonal, written, and oral communication skills
• Advanced knowledge of Windows, Microsoft Word, Excel, and Raiser’s Edge
• Ability to carry out multiple and diverse tasks concurrently
• The ability to find solutions and respond clearly to complex inquiries
• Organized and self-motivated with impeccable attention to detail
• Mission-driven with a team-player mentality
• Talent for maintaining enthusiasm and momentum at the conclusion of a campaign
• Maintain composure in dealing with a high volume of pledges and donor communication
• Ability to take on added responsibility as it is presented
• Spanish-speaking preferred
• Driver’s license required
• Capital Campaign and pledge collection experience preferred
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

Background

The Roman Catholic Archdiocese of New York is the second largest archdiocese in the country and offers a vast array of education, programming, events and resources across the boroughs of Manhattan, the Bronx and Staten Island, as well as in seven other New York State counties. Through its extensive network of churches, schools, charitable programs, and pastoral, social and educational ministries, the archdiocese serves 2.8 million Catholics of different ethnicities, backgrounds and ages in roughly 300 parishes, and educates nearly 70,000 students from Pre-K to twelfth grade, including schools that serve some of the inner-city’s poorest children. Additionally, through its work with Catholic Charities, the Archdiocese of New York ministers to hundreds of thousands of individuals and families in need through emergency shelter, mental health, crisis intervention, immigration and refugee services, adoption and foster care, youth enrichment, job readiness and placement, disaster response and recovery, early intervention and special education, and transitional and affordable housing provided by church-sponsored housing developments.

The position

The Archdiocese of New York seeks a marketing manager to support the marketing office in the delivery of services to the ministry and department offices of the archdiocese. This includes supporting the team and working directly with colleagues across offices in the planning and implementation of program and event materials. This also includes supporting a consistent brand identity across the Archdiocese through our recent rebranding and soon-to-launch website. This person will be responsible for overseeing the user experience for our on-going digital asset management system, under the guidance of the marketing director. This individual will work on a range of Archdiocese programs to ensure projects stay on track, digital assets are organized and communication among stakeholders is strong.

Primary responsibilities

1. Act as an account manager for multiple internal clients (ministry offices, such as Adult Faith Formation, Youth Faith Formation and Family Life). Consult with these clients on their goals, priorities and upcoming events and programs.
2. Work with creative design team to provide the information they need to develop meaning and impactful materials to support ministries and departments.
3. Keep all assigned projects running on-time, managing the process from beginning through delivery of final materials.
4. Primary point person for Webdam, the digital asset management system of the archdiocese. This includes troubleshooting, managing the database, adding and training new users and keeping abreast of new product features to make sure we are using the tool effectively and efficiently.
5. Compile datapoints (distribution, open rates, social media engagement, event attendance) to measure performance of various initiatives managed or promoted by the team.
6. Help develop presentations, documents and reports of various kinds as projects arise for the department.
7. Research vendors, draft RFPs for projects and present recommendations, as needed.

Requirements

A bachelor’s degree in marketing or related program and 3-5+ years of relevant professional experience are required. Advanced degree in marketing or communications is a plus.

The ideal candidate:

• Is highly organized, curious and eager to learn
• Has the ability to balance competing priorities and adhere to deadlines
• Has the ability to clearly convey ideas orally and in writing
• Possesses strong research skills
• Has solid interpersonal skills and the ability to build strong, trusting relationships with colleagues across departments
• Is proficient in social media, WordPress, HTML, Adobe Acrobat, and Microsoft Office applications, including PowerPoint
• Shows commitment to the mission of the Archdiocese of New York

Interested candidates should send a cover letter and resume to:
communications@archny.org

Position Purpose

Reporting to the Director of Accounting – Pre-K for All, the position will be responsible for preparing, monitoring and amending the NYC DOE budgets and preparing monthly and annual reports for each Pre-K for All programs in portfolio. This position will also assist to ensure compliance with all financial matters, rules and regulations of the Pre-K for All programs and provide Principals with updated variance reports.

Essential Position Responsibilities

• Ensure the accuracy and timeliness of all reporting monthly and annually by performing Pre-K for All accounting functions including the monthly reconciliation of Pre-K for All general ledger activities.
• Prepare annual budgets for Pre- K for All programs based on the original Best and Final Offer (BAFO) and update the changes in personnel, instructional etc as enrollment solidify.
• Prepare monthly bank reconciliation for the regional Pre-K for All bank accounts.
• Amend the budgets as necessary based on changes since the original budget was approved by NYCDOE.
• Work with Office of Early Childhood to ensure the accuracy of the budgets submitted to New York City Department of Education and any other funding assigned, prepare journal entries to record Pre-K for All indirect costs in the general ledger and review the allocation methodology being used quarterly.
• Review month and year – end revenue and the monthly rent accruals in general ledger to ensure the proper amount is recorded.
• Perform monthly payroll review to ensure staff is coded correctly JE should be done to correct coding errors and HR should be informed of any changes.
• Collaborate with the Office of Early Childhood when preparing budget modifications for schools in portfolio.
• Communicate to the schools, regions, and the Archdiocese of New York accurate financial information.
• Conduct analytical review of financial information on a monthly basis to identify significant budget variances at schools and regions.  Once identified, areas of concern should be immediately and clearly communicated to the Director of Accounting – Pre-K for All, GRSS Chief Accounting Officer, Director of Early Childhood Education and Director of Budget.
• Prepare transfer request to move NYC Pre-K for All reimbursement to GRSS regional operating account.
• Ensures that necessary W-9 information is maintained to ascertain which vendors are subject to 1099 reporting and generate 1099 forms.
• Perform TIN matching to ensure vendors information provided is accurate
• Maintain vendor files, process adding and merging vendors.
• Coordinate with Office of Early Childhood on maintaining instructional and administrative ratios according to Pre K for All contracts.
• Assist in year –end audit by providing GRSS with final Pre-K for All reports and accounting.  Ensure that proper and accurate financial information and records are provided to Director of Accounting – Pre-K for ALL on a timely basis to meet the audit reporting deadline.
• Assist with special projects, as needed

Required Education, Experience and Skills

• BS in Accounting a minimum of two years accounting experience
• Minimum 1 year Not- for Profit experience with Pre – K for all.
• Strong oral and written communication skills
• Exceptional analytical skills, pro-active and a good problem solver
• Strong interpersonal skills
• Attention to detail with strong time management and organizational skills
• Quick learner, creative, self-starter with good judgment and high energy
• Ability to work in a team environment
• Ability to multi-task and highly organized
• Ability to work in a fast-paced, results-oriented, web-based environment
• Sensitive to the confidentiality of information received for analysis and review
• Proficient in Microsoft Windows, Word, Excel, Outlook and PowerPoint
• Experience with Financial Edge (FE) Accounting,  Parish Soft Accounting,  Microsoft SharePoint, and Paychex a plus

Interested candidates should send a cover letter and resume to:
Leonard.Thompson@archny.org

The Archdiocese of New York
The Development Office

November 2019

Principal Gifts Manager

Mission Statement:

In service to God, the Development Office of the Archdiocese of New York
seeks to build a culture of generosity inspired by our Lord’s own model of self-gift. Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility:

Oversee a portfolio of 250-300 donors and prospects focusing on renewals and upgrades to meet annual goal

Direct Supervisor:

Director, Cardinal’s Annual Stewardship Appeal

Responsibilities:      

• Stewards a portfolio between $2M and $4M with an increase of 5-10% in revenue annually
• Plans and implements strategies from cultivation activity to gift closure; reports progress toward achievement
• Maintains a current knowledge of Archdiocesan programs and fundraising priorities
• Renews or upgrades approximately 80% of current portfolio donors
• Identifies donors who are capable of being upgraded to the leadership giving level ($100,000+)
• Manages special projects as needed

 Standards of Performance:

• Identify and qualify a pool of major and leadership gift prospects to convert them into donors
• Attend in-person donor cultivation and solicitation meetings
• Develop cultivation opportunities and tailored solicitation strategies

Required Education, Experience, and Skills

• A Bachelor’s degree
• At least 3-5 years of fundraising experience with measurable results and a strong emphasis on five and six-figure gifts

• Excellent writing and communications skills
• Motivated to constantly seek ways to improve fundraising results
• Strong knowledge of Microsoft Word, Excel, PowerPoint, and Raiser’s Edge

• The ability and desire to take on added responsibility as it presented
• Skilled at carrying out multiple and diverse tasks concurrently
• Adept at working collaboratively with colleagues across departments
• A passion for the Catholic Church and a deep understanding of Catholic culture

  Interested candidates should send a cover letter and resume to:
  eaf@filimonpartners.com

Development Associate, Donor Relations

Mission Statement:

In service to God, the Development Office of the Archdiocese of New Yorkseeks to build a culture of generosity inspired by our Lord’s own model of self-gift. Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility:

The Development Associate, Donor Relations is responsible for proactive and responsive research and is an integral part of the Development office.  The position will focus on identifying prospects through queries, research, wealth screenings and other resources. The Associate will be responsible for collecting and compiling background materials on new and existing donors.

Direct Supervisor:

Director of Donor Relations

Responsibilities:                  

• Prepare in-depth confidential research profiles on individual donors, foundations and corporations using a wide variety of biographical, organizational and financial sources, Internet websites, library and other external sources of public information.
• Proactively identify and qualify prospective individual donors, foundations and corporations using pre-determined data qualifiers.
• Proactively cull the donor database in order to surface the most promising prospects
• Determine appropriate content of prospective donor profiles for high-level review
• Collaborate with Development office staff to provide research-based analysis to assist with cultivation/solicitation strategies
• Evaluate research results to develop and implement further research strategies
• Maintain Raiser’s Edge database specific to prospect research
• Manage Donor Profile library
• Enter, manage and update research profiles and reports
• Act as point of contact for external research consultants
• Perform other duties and assist with special projects as necessary

Standards of Performance:

• Represent the Archdiocese in a professional and positive manner
• Prepare precise, well-written, and articulate correspondence
• Support the Director of Donor Relations and Executive Director with high standard administrative work for excellent top donor management

Required Education, Experience, and Skills

• Bachelor’s degree required
• 2-3 years of prospect research experience or related experience
• Strong knowledge of Windows, Microsoft Word, Excel and PowerPoint
• Knowledge of internet and standard research sites: Raiser’s Edge, LexisNexis, ResearchPoint, Wealth Engine and other data sources to locate accurate biographical, financial, and philanthropic information.
• Excellent analytical, problem-solving, interpersonal and communication skills, including strong written and verbal skills
• Strong organizational and time-management skills, including the ability to set priorities and manage multiple projects simultaneously with high attention to detail
• Possess initiative to constantly seek ways to improve prospect research process
• A passion for the Catholic Church and a deep understanding of Catholic culture

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

Background:

The Roman Catholic Archdiocese of New York is the second largest archdiocese in the country and offers a vast array of education, programming, events and resources across the boroughs of Manhattan, the Bronx and Staten Island, as well as in seven other New York State counties. Through its extensive network of churches, schools, charitable programs, and pastoral, social and education ministries, the archdiocese serves 2.8 million Catholics in roughly 300 parishes, and educates nearly 70,000 students from Pre-K to twelfth grade, including schools that serve some of the inner-city’s poorest children.

The Position:

The Archdiocese of New York seeks a talented Director of Marketing (“Director”) to build strategies and lead marketing activities that connect parish staff to resources to support their work and engage New York area Catholics with their faith. The Director will work closely with leadership across archdiocesan programs to set goals and priorities. The Director will use print-based and digital media to produce internal and external communications including a quarterly magazine and several social media accounts. Reporting to the Executive Director of Communications, the Director will also see that the newly developed archdiocesan brand is carried through to ensure consistency and he/she will build on this brand to deepen engagement and align messaging.

The position is for a marketing and communications generalist. The successful candidate will be a creative problem-solver with hands-on experience in a wide range of media, both old and new, and will have worked on projects with a variety of audiences and goals. The ideal candidate must be a disciplined leader who is skilled at running initiatives and coordinating efforts across departments in a large organization. She/he must be a collaborative strategic thinker with supervisory experience, a collegial approach to management and the ability to build solid working relationships in a diverse environment. She/he must be a patient, direct and effective team leader who can create appropriate parameters for change. The successful candidate is a hands-on manager who has the ability to promote an open, inclusive environment with colleagues and staff that emphasizes cooperation and teamwork. She/he should demonstrate a passion for the Catholic faith.

Primary Responsibilities:

• Oversee and manage marketing team to foster a creative approach to design while adhering to all deadlines for 12-15 ministry offices. The marketing department acts in an internal marketing agency capacity.
• Collaborate with senior leadership to develop integrated marketing strategies that will broaden programmatic reach and deepen impact
• Develop messaging guidelines that unify the work of the archdiocese across the ministry offices and align with newly established brand identity
• Ensure that the organization listens carefully to its various target audiences and allows their unique viewpoints to inform its work
• Coach and support departments in developing tailored strategies for marketing programs and resources
• Establish metrics to measure the effectiveness of marketing and communications efforts
• Oversee the delivery and implementation of the new archdiocesan website, scheduled to launch Dec 2019/Jan 2020
• Oversee the direction and production of Archways, the quarterly archdiocesan magazine
• Maintain oversight of bi-weekly all-employee newsletter and recommend new ways to foster cross-departmental collaboration
• Oversee staff executing on archdiocesan social media accounts to build engagement and audience
• Manage vendor engagements and outside consultants as needed and work with external partners on collaborative efforts

Requirements:

• A bachelor’s degree in marketing or related program and 10+ years of relevant professional experience (including management experience) are required. An advanced degree is desirable.

The Ideal Candidate Will Have:

• Served in a strategic leadership role in marketing and communications at a multi-faceted organization
• Developed clear metrics to judge performance and results
• Created and implemented effective marketing plans and campaigns, preferably executed across divisions or organization chapters
• A minimum of five years’ experience in the planning, writing, editing and production of newsletters, press releases, annual reports, marketing literature, and other print publications and directories
• Exceptional project management skills
• Superior management skills; ability to build relationships with and engage direct and indirect reports and peers
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior leadership
• Managed multilayer brands designed for different audiences
• Experience with designing and producing websites and coordinating content
• Creatively and thoughtfully leveraged new media technologies
• Expanded proficiency using social media, WordPress, HTML, Adobe Acrobat, Creative Suite and Microsoft Office applications, especially PowerPoint
• Commitment to the mission of the Archdiocese of New York

For more information about the Archdiocese of New York, visit  https://archny.org/.

Interested candidates should send a cover letter and resume to:
communications@archny.org

October 2019

Development Associate

Full-time 12 Month Position

Reporting Supervisor:
Reports to the Director of Development

Responsible for providing fundraising and administrative support to all initiatives within the Development Office, including campaigns, events, marketing and communications, and donor society initiatives.

Responsibilities Include:

• Raiser’s Edge database management
• Social media management
• Collaborate with the Director of Development in supporting departmental work to cultivate donors and solicit gift commitments. Track volunteer assignments and provide necessary background information.
• Conduct prospect research and file management
• Create and disseminate reports
• Monitor the campaign progress, regularly updating campaign reports and ensuring accuracy of gift and pledge totals.
• Write prospect briefings; write occasional foundation grant proposals and stewardship reports, tracking due dates to ensure timely submission; write press releases and articles for Aquinas High School publications.
• Prepare campaign gift agreement letters and supervise campaign commitment process.
• Manage Department calendar
• Assist with the management of Development events, including preparing invitations, tracking RSVPs, creating nametags, writing briefings and talking points, and assisting with alumnae volunteers
• Some management of student volunteers
• Other duties as assigned, with occasional evenings and weekends.

Minimum Qualifications:

• Bachelor’s degree;
• 3-4 years of relatable fundraising/development/communications experience required.
• Prior knowledge of development database software or other data management tools.
• Proficiency with Microsoft Office programs, including Excel and Word.
• Appreciation for Catholic education and mission.

Preferred Qualifications:

• Prior experience in supporting complex fundraising initiatives, knowledge of campaign reporting, and expertise with the Raiser’s Edge database.

Competencies:

• The Development Associate must have excellent organizational and communications skills, impeccable attention to detail, strong interpersonal skills, a positive outlook, good judgment and the ability to manage several projects simultaneously in a fast-paced, goal-oriented environment.
• The position requires the ability to interface professionally with donors and volunteers, and discretion with confidential or sensitive information.

Interested candidates should send a cover letter and resume to:
Chabrier@aquinashs.org.

St. Christopher’s Inn, a ministry of the Franciscan Friars of the Atonement for more than a century, is currently seeking an Executive Director.

The Executive Director will have overall strategic, operational and executive responsibility for the Inn’s staff and programs, as well as execution of its mission as a ministry of the Friars of the Atonement.

The Inn is a temporary homeless shelter dedicated to the rehabilitation of men in crisis and is an OASAS-licensed, CARF-accredited substance abuse program, which also provides a Day Rehabilitation Program and a Clinical Module Program. Primary Health Care Services are also provided in our Article 28 Clinic, which is licensed by the NYS Department of Health.

The Inn is a faith based organization, accepting men of any race, creed, or way of life and emphasizing the dignity of person and concern for the poor.

Where we are:
Nestled in the hills of the Hudson River in Putnam County, Garrison features rolling fields, hiking trails and forested hills with winding roads, many deliberately unpaved. Easily accessible by MetroNorth Train and via Route 9.

About Garrison, NY:
https://www.tripadvisor.com/Attractions-g47774-Activities-Garrison_New_York.html

St. Christopher’s Inn is proud to provide the very best of care to each client. In addition to providing food and shelter at no cost, the Inn offers an exceptional chemical dependency treatment program. The Inn remains firmly grounded in the mission, ministry and charism of the Friars of the Atonement.

This position will collaborate closely with funders and partner initiatives in New York and elsewhere. This position requires a high level of organization and team building skills, attention to compliance with Medicaid, New York State Department of Mental Health and Addiction Services rules, OASAS rules as well as Commission on Accreditation of Rehabilitation Facilities (CARF), and the office of Temporary Disability Assistance and a desire to support and develop an engaged workforce. Knowledge of substance abuse disorder treatment, dual diagnosis and trauma best practices, as well as clinical diagnoses and interventions is required. An ability to manage client census through bed management and to generate and use data for quality improvement initiatives is also required. This position requires true executive experience in administrative and personnel management, budget preparation, long-term planning, Board development, programmatic excellence, senior management recruitment, and mission effectiveness with evidence of successes in each of these areas.

QUALIFICATIONS:
The successful candidate will have demonstrated experience in the following areas:

• Combination of experience and education normally represented by a Master’s Degree in related field required.
• From ten to fifteen years in executive management including Board development, as well as fiscal, administrative and supervisory responsibilities required, with some experience in a non-profit setting preferred.
• Must have five years of executive management experience in health and human services agency or private sector and a working knowledge of client base served.
• Past success working with a Board of Directors.
• Action-oriented, mission-driven and self-directed.
• Knowledge and experience with Managed Care, OASAS, DOH, etc.
• Must have the ability to relate to a wide variety of persons, both professional and volunteers as well as organizations and systems, both public and private.
• Must have the ability to effectively manage a variety of concurrent and varying activities.
• Must have excellent oral, written and interpersonal communication skills.
• Must have excellent leadership and organizational skills, strong detail-oriented skills with the ability to supervise and work as part of a team.
• Willingness to work a diverse schedule that may include evenings and weekends.
• Good working knowledge of computers and Microsoft Office software.
• Ability to work with the Mission Effectiveness Officer.

St. Christopher’s Inn, Inc. does not discriminate in employment opportunities or practices on the basis of gender, race, color, national origin, citizenship, age, religion, disability, marital status, sexual orientation, veteran status, or any other characteristic protected by law.

Interested, qualified candidates may pick up an application
from the Human Resources Department
or apply by forwarding a resume and cover letter to:
HR@AtonementFriars.org
Please indicate “Executive Director” in the subject line.

Visit us at: https://stchristophersinn-graymoor.org/

Position:
DIRECTOR OF SACRED MUSIC AND CHOIRMASTER

Primary Responsibility:
Provide leadership in areas related to liturgical music and ensures appropriate music for all liturgies and parish celebrations.

Direct Supervisor:
Pastor

Responsibilities:

1. Provides music and musicians for all Sunday and other celebrations such as weddings and funerals.
2. Recruits, motivates and trains all parish music ministers
3. Encourages full and active participation of the entire parish community
4. Collaborates with the Pastor and with other members of the parish staff to coordinate and plan all music for all liturgies and parish celebrations
5. Conduct the required rehearsals insuring coordination of the various cultures and musical formats.
6. Schedule cantors and musicians as needed, when not serving and the principal parish organist.
7. Provides assistance to parishioners and others for planning liturgies such as weddings, funerals, Baptisms, and other services.
8. In collaboration with parish staff and other liturgical teams, will insure music selections familiar to parishioners and selected to emphasize the liturgical theme for each celebration.

Performance Standard:

1. Selects and develops musical programs, consistent with liturgical themes and which motivate and accomplish participation by the worshipping community.
2. Prudently manages the budget for the parish music program
3. Ensures the music will be part of every weekend and special celebration.

Experience/Education/Skills:

1. Bachelor degree or equivalent work experience in Music
2. 5 years experience serving as a Choirmaster

Audition:

1. Each applicant will be provided the opportunity to select a liturgical music piece, not to exceed 5 minutes in length, that will be performed on the Main organ in the Main Church at St Joseph/St Boniface Church.

Availability:    January 31, 2020

Interested candidates should send a cover letter and resume to:
John.Sadowski@archny.org

St. Gabriel St. Joseph Parish
New Rochelle, NY 10801

Bilingual Church Secretary
New Rochelle, NY
Bilingual Church Secretary for beautiful parish conveniently located just minute to Metro North and Bus Depot. Candidate must be fluent in English and Spanish. The church secretary offers clerical support to pastors and deacons, and performs a wide range of office tasks, from answering phones to responding to emails, and also acts as a liaison between the parishioners and church’s administrative branch. Monday thru Friday 9-4pm.
Essential Duties and Responsibilities of a Church Secretary

• Answers phone calls in the church office.
• Completes clerical tasks as necessary, including typing, filing, and copying.
• Reads and responds to emails.
• Welcomes visitors, addresses questions, and assists them with any problems.
• Refers visitors and parishioners to pastors or other administrators when necessary.
• Assists in planning church events.
• Creates, updates, and helps distribute church event calendar.
• Distributes mail that is delivered to parish office to the proper employees.
• Acts as liaison to other volunteer organizations and church-affiliated committees.
• Maintains all church records, such as information regarding baptisms and marriages.
• Assists in writing, editing, printing, and distributing the weekly church bulletin.
• Arranges details for weddings, funerals, baptisms, and any other events that require the use of the church itself.
• Maintains the in-office calendar and keeps staff up-to-date on upcoming meetings and events.
• Sends out church mailings.
• Orders office supplies when necessary.
• Keeps office clean and orderly.

Required Knowledge, Skills and Abilities

• Demonstrates the ability to clearly and effectively communicate information to parishioners and visitors in English and Spanish.
• Demonstrates patience and understanding when dealing with confused, grieving, or difficult visitors to the office.
• Is friendly and courteous, and works well with a wide range of different personalities.
• Possesses knowledge of publishing, word processing, including Word, Adobe, Drop box.
• Exhibits strong organizational skills.
• Pays close attention to detail.
• Is capable of efficiently multitasking on a regular basis.

Education and Experience

• Minimum of high school diploma required.
• Associates or Bachelor’s degree preferred.
• Basic office work experience.

Competitive salary and excellent benefits.  Please send  your resume to Barbara at SGJPmanager@outlook.com.