Career Opportunities

Sheen Center for Thought & Culture
Patron Services Manager
July 2021

Purpose of the Position:

The Patron Services Manager is responsible for the management of all front-of-house activities including Box Office and House Management to ensure exemplary guest experiences and safety. Patron Services Manager will schedule and supervise a large part time staff covering the areas of box office sales, house management, concession, and ushering- the core of the Sheen Center’s patron experience. He or she must ensure that the Sheen Center is able to achieve implementation of exemplary industry-standard box office and front of house operations. Patron Services Manager exercises financial oversight of box office and concession sales and monitors policies and procedures related to cash sales and reconciliation according to established Archdiocesan guidelines.  The Patron Services Manager must interface effectively with a variety of internal and external constituencies.  Internally, these include senior staff, production personnel and Facilities Manager. Externally, the Patron Services Manager interfaces with clients and producers in order to gather critical box office and event information and then guides the implementation of all event and ticketing setup.

Reports to: Director of Business and Facility Operations

FLSA Status:  Exempt

Desired Candidate Characteristics

The Patron Services Manager must be a strong manager with exemplary interpersonal, communications and organizational skills with the ability to create and maintain an environment in which all front of house employees are knowledgeable and operate at a high level of effectiveness. Patron Services Manager must have outstanding management and planning skills including the ability to handle multiple projects simultaneously with the ability to be flexible, a team player and effectively adapt to change. Patron Services Manager must have the ability to work independently as well as collaboratively with demonstrated experience as a self-directed manager who can produce results. As with all. staff positions, candidate should be in strong alignment with Sheen Center mission and goals.

Principal Responsibilities:

• Oversee all guest services functions with an emphasis on providing exemplary guest experiences giving personal attention to subscribers, donors and VIP’s with special emphasis on providing assistance to guests with disabilities.
• Direct the daily operations of the box office including staffing, cash management, event settlements, creation of events in AudienceView and providing reports to various departments and clients as needed.
• Organize and supervise box office, house management and concession staff for events. Arrange custodial support for events as needed and report and facility issues to Facility Manager.
• Recruit, train, and supervise staff in the areas of box office, concessions and house management. Assist with staffing of Sheen Center front desk as needed.
• Works closely with the Director of Communications and Advancement team to put events on sale in an accurate and timely manner and provide all requested sales and analytic reports. Provide assistance with special events as required.
• Liaises with Director of Business and Facility Operations in reporting and reconciling cash sales and recording and reporting payroll for area.
• Plans concession menus and manages inventory with particular emphasis on providing a variety of quality items with an emphasis on profitability.
• Works closely with related staff in the formation of sales and service policies, pricing and strategies.
• Serves as a primary point of contact with rental clients and producers to set up, monitor and adjust box office and house operations and serve as liaison with outside ticket vendors such as TDF, TodayTix and Goldstar.

Education and Experience:

A Bachelor’s degree in the arts or a relevant field and a minimum of 3-5 years’ previous work experience that includes substantive box office experience and managerial responsibility is required. Familiarity with industry standards for all Front-of-House roles is necessary as well.

Additional Requirements

• Valid NYC Fire Guard (F-03) status or must be obtained and be familiar with Sheen Center venue capacity limits.
• Familiar with Americans with Disabilities Act (ADA) laws and regulations as they pertain to performance venues as serve as ADA Coordinator.
• Valid AED/CPR certification or must be obtained within thirty days of employment,
• Valid ServSafe Food Manager and TIPS Alcohol Certification or must be obtained within sixty days of employment.

Working Conditions:

Fast paced environment with flexible hours including frequent required nights and weekends,

Interested candidates should send a cover letter and resume to:

DavidDiCerto@sheencenter.org

Archdiocese of New York
Youth Faith Formation
Director of Children’s Faith Formation
September 2021

Reports To:                                          Executive Director             

Office:                                                   1011 First Avenue, New York, NY

Status:                                                  Full-Time, Exempt

About the Department:

The mission of the department is build the Kingdom of God by supporting, training, and resourcing the parishes of the Archdiocese of New York in their ministry to evangelize and form young people and their families from birth to twelfth grade. Made up of a team of ministry experts and consultants that work collaboratively, the department marries the richness of Catholic Church with understanding of the needs of today’s young people and families to foster disciples of Jesus in the community of the Catholic faith.

Essential Position Duties and Responsibilities:

• The Director of Children’s Faith Formation is the archdiocesan expert on the facilitating effective catechetical ministry with children and families from birth to fifth grade.
• Work collaboratively with regional specialists, pastors, and parish leadership to identify tools and methods for parishes’ ministry to children and their families in a rich environment of cultural and economic diversity.
• Work with all archdiocesan ministries to further the archdiocesan mission to live, proclaim, and share the Gospel of Jesus Christ specifically working closely and collaboratively with the offices of Adult Faith Formation, Catholic Schools, Ethnic Apostolates, Family Life, Liturgy, Respect Life, and Young Adult Outreach
• Work in collaboration with the staff of the department of youth faith formation to promote and support comprehensive ministry with young people and their families from birth to twelfth grade
• Offer research and recommendations on various catechetical models and provide guidelines and guidance on catechetical processes, materials, texts, and resources that can be effective in their unique ministerial environments
• Identify and promote catechetical resources that are in conformity with the Catechism of the Catholic Church to supplement parish efforts such as instructional aids, digital resources, etc.
• Identify and promote effective practices for baptismal preparation
• Identify and promote effective practices for first Eucharist and first Penance preparation
• Identify and promote effective practices for parish ministry to early childhood children and families including but not limited to Catechesis of the Good Shepherd
• Identify and promote effective practices for ministry to and with young people with learning disabilities
• In collaboration with the Family Life Office, identify and promotes both spiritual and parenting formation for parents of younger children
• Work collaboratively with the director of ministry formation and the director of youth ministry to develop and provide spiritually, theologically, ministerially, and academically sound programs of preparation for parish faith formation leaders
• Identify formation needs for parish faith formation leaders and work collaboratively with the director of ministry formation to develop effective opportunities to meet those needs
• Work collaboratively with the regional specialists to assist parishes in the development, support, evaluation, and problem-solving in their ministry to young people and families from birth to fifth-grade
• Participate regularly in regional faith formation leaders’ meetings
• Liaise with Catholic catechetical publishers on topics related to faith formation
• Remain up-to-date on the latest guidance regarding catechesis and ministry from the Vatican and the USCCB and archdiocesan safe environment policies
• In collaboration with other members of the departmental staff, evaluate and update archdiocesan faith formation policies and procedures
• Identify, convene, and oversee working groups to address relevant needs, issues, and topics
• Participate in the planning and implementation of departmental gatherings and events
• Create and manage a budget for their ministry area
• Provide monthly content for departmental newsletter
• Collaborate on the planning and implementation of departmental events and gatherings
• Collaborate with the department’s social media presence by creating regular content
• Submit periodic project reports to the Executive Director
• Attend departmental team and working-group meetings
• Liaison with others nationally who engage in a similar ministry area
• Other duties as needed

Required Education, Experience and Skills

• Master’s Degree with a concentration in theology, religious education, or education required
• 6+ years of full-time paid experience in children’s catechetical ministry
• Bilingual in Spanish/English a plus
• Actively growing in one’s faith and able to be a witness of Christ through a life of authenticity and integrity as a Roman Catholic in good standing
• Exhibits on continually growing expertise on trends, methods, teachings, and research in children, families, ministry, and education
• Thorough knowledge with the foundational and catechetical documents of the universal and United States Catholic Church, such as Catechism of the Catholic Church, Constitutions of the Second Vatican Council, Directory for Catechesis, Co-workers in the Vineyard of the Lord, Renewing the Vision, etc.
• Strong interpersonal skills, organizational, time-management, and communication skills
• Interculturally competent with a strong sensitivity and awareness of the multicultural reality of the archdiocese
• Enjoys being an active member of a team in a joyful work environment
• Ability to work collaboratively with others as well as be self-motivated and work independently
• Have a valid driver’s license and ability to travel throughout the archdiocese
• Able to work flexible schedule that may nights and weekends as needed
• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook) and online navigation and research
• Proven facility with a variety of technological tools used for learning and formation (e.g. digital projectors, laptops, tablets, smart phones, etc.)
• Familiarity with online team collaborative programs such as Slack, Sharepoint, Dropbox, etc. a plus

Interested candidates should send a cover letter and resume to:

Ela.Milewska@archny.org

Archdiocese of New York
Youth Faith Formation
Region 4 Faith Formation Specialist
September 2021

Reports To:                                          Executive Director             

Office:                                                   3143 Kingsbridge Avenue, Bronx, NY 10463

Status:                                                  Full-Time, Exempt

About the Department:

The mission of the department is build the Kingdom of God by supporting, training, and resourcing the parishes of the Archdiocese of New York in their ministry to evangelize and form young people and their families from birth to twelfth grade. Made up of a team of ministry experts and consultants that work collaboratively, the department marries the richness of Catholic Church with understanding of the needs of today’s young people and families to foster disciples of Jesus in the community of the Catholic faith.

Essential Position Duties and Responsibilities:

• Work collaboratively with parish leadership to identify, grow, and support parish ministry to and with young people and their families from birth to twelfth grade. His/her region includes the parish communities in Region Four
• Serve as liaison between the 25-35 parishes within Region Four and the rest of the team in the Department of Youth Formation
• Work closely with the directors of children’s faith formation and youth ministry to drive youth formation across the Archdiocese of New York
• Work with all archdiocesan ministries to further the archdiocesan mission to live, proclaim, and share the Gospel of Jesus Christ specifically working closely and collaboratively offices of Adult Faith Formation, Catholic Schools, Ethnic Apostolates, Family Life, Liturgy, Respect Life, and Young Adult Outreach

• Work in collaboration with the staff of the department of youth faith formation to promote and support comprehensive ministry with young people and their families from birth to twelfth grade
• Consult with parish leadership to develop comprehensive strategic plans for ministry with young people and families from birth to twelfth grade
• Accompany, guide, and support parishes as they engage in new youth faith formation efforts and related training
• Engage with pastors and parish leadership to evaluate current youth faith formation efforts and consult on methods to improve or expand on those efforts
• Work collaboratively with the director of children’s faith formation and the director of youth ministry to evaluate, identify, foster, and support effective parish youth faith formation initiatives in their region
• Organize regular gatherings of youth faith formation leaders in the region
• Engage in regular communication with pastors and directors of parish faith formation in the region both in person and virtually
• In collaboration with the director of ministry formation, organize and periodically facilitate regular regional in-person formation opportunities
• Facilitate multi-parish collaborative events and programs
• Share expertise to support the work of other regional specialists
• Take a lead role in the implementation of a departmental/regional event or project
• Problem-solve with pastor, parish leadership and appropriate department director to develop appropriate responses to issues, crises, or new needs of the communities related to youth faith formation
• Identify, convene, and oversee gatherings to meet specific regional needs
• Maintain updated records of parish leadership and program notes
• Liaise with the Safe Environment Office to assist parish compliance
• Remain up-to-date on the latest guidance regarding catechesis and ministry from the Vatican and the USCCB and archdiocesan safe environment policies
• In collaboration with other members of the departmental staff, evaluate and update archdiocesan faith formation policies and procedures
• Participate in the planning and implementation of departmental gatherings and events
• Provide content for departmental newsletter
• Collaborate with the department’s social media efforts by creating regular content

• Submit periodic project/progress reports to the Executive Director
• Attend departmental team and working-group meetings

• Complete other duties, as needed

Required Education, Experience and Skills

• Master’s Degree with a concentration in theology, youth ministry, religious education/catechetic, pastoral ministry, or education (equivalent experience will be considered)
• Five years of experience as a director of religious education/youth ministry or equivalent
• Expertise in at least one of these areas: early childhood ministry, family ministry and catechesis, children’s faith formation/religious education, middle school ministry, high school youth ministry, retreat ministry, pastoral juvenil hispana, special education, ministry with marginalized populations, or art/music/video production
• Bilingual in English/Spanish required
• Actively growing in one’s faith and able to be a witness of Christ through a life of authenticity and integrity as a Roman Catholic in good standing
• Dedication to continually growing expertise on trends, methods, teachings, and research in children’s faith formation, youth ministry, and family ministry
• Strong knowledge of the foundational and catechetical documents of the universal and United States Catholic Church, such as Catechism of the Catholic Church, Constitutions of the Second Vatican Council, Directory for Catechesis, Co-workers in the Vineyard of the Lord, Renewing the Vision, etc.
• Strong interpersonal, organizational, time-management, and communication skills
• Interculturally competent with a strong sensitivity and awareness of the multicultural reality of the archdiocese
• Enjoys being an active member of a team in a joyful work environment
• Ability to work collaboratively with others as well as be self-motivated individual contributor
• Able to work flexible schedule that may include nights and weekends, as needed

• A valid driver’s license and ability to travel throughout the archdiocese required

• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook) and online navigation and research
• Facility with a variety of technological tools used for learning and formation (e.g. digital projectors, laptops, tablets, smart phones, etc.)
• Familiarity with online team collaborative programs such as Slack, Sharepoint, Dropbox, etc. a plus

Interested candidates should send a cover letter and resume to:

Ela.Milewska@archny.org

Archdiocese of New York
Youth Faith Formation
Region 3 Faith Formation Specialist
September 2021

Reports To:                                          Executive Director             

Office:                                                   1011 First Avenue, New York, NY 10022

Status:                                                  Full-Time, Exempt

About the Department:

The mission of the department is build the Kingdom of God by supporting, training, and resourcing the parishes of the Archdiocese of New York in their ministry to evangelize and form young people and their families from birth to twelfth grade. Made up of a team of ministry experts and consultants that work collaboratively, the department marries the richness of Catholic Church with understanding of the needs of today’s young people and families to foster disciples of Jesus in the community of the Catholic faith.

Essential Position Duties and Responsibilities:

• Work collaboratively with parish leadership to identify, grow, and support parish ministry to and with young people and their families from birth to twelfth grade. His/her region includes the parish communities in Region Three
• Serve as liaison between the 25-35 parishes within Region Three and the rest of the team in the Department of Youth Formation
• Work closely with the directors of children’s faith formation and youth ministry to drive youth formation across the Archdiocese of New York
• Work with all archdiocesan ministries to further the archdiocesan mission to live, proclaim, and share the Gospel of Jesus Christ specifically working closely and collaboratively offices of Adult Faith Formation, Catholic Schools, Ethnic Apostolates, Family Life, Liturgy, Respect Life, and Young Adult Outreach

• Work in collaboration with the staff of the department of youth faith formation to promote and support comprehensive ministry with young people and their families from birth to twelfth grade
• Consult with parish leadership to develop comprehensive strategic plans for ministry with young people and families from birth to twelfth grade
• Accompany, guide, and support parishes as they engage in new youth faith formation efforts and related training
• Engage with pastors and parish leadership to evaluate current youth faith formation efforts and consult on methods to improve or expand on those efforts
• Work collaboratively with the director of children’s faith formation and the director of youth ministry to evaluate, identify, foster, and support effective parish youth faith formation initiatives in their region
• Organize regular gatherings of youth faith formation leaders in the region
• Engage in regular communication with pastors and directors of parish faith formation in the region both in person and virtually
• In collaboration with the director of ministry formation, organize and periodically facilitate regular regional in-person formation opportunities
• Facilitate multi-parish collaborative events and programs
• Share expertise to support the work of other regional specialists
• Take a lead role in the implementation of a departmental/regional event or project
• Problem-solve with pastor, parish leadership and appropriate department director to develop appropriate responses to issues, crises, or new needs of the communities related to youth faith formation
• Identify, convene, and oversee gatherings to meet specific regional needs
• Maintain updated records of parish leadership and program notes
• Liaise with the Safe Environment Office to assist parish compliance
• Remain up-to-date on the latest guidance regarding catechesis and ministry from the Vatican and the USCCB and archdiocesan safe environment policies
• In collaboration with other members of the departmental staff, evaluate and update archdiocesan faith formation policies and procedures
• Participate in the planning and implementation of departmental gatherings and events
• Provide content for departmental newsletter
• Collaborate with the department’s social media efforts by creating regular content

• Submit periodic project/progress reports to the Executive Director
• Attend departmental team and working-group meetings

• Complete other duties, as needed

Required Education, Experience and Skills

• Master’s Degree with a concentration in theology, youth ministry, religious education/catechetic, pastoral ministry, or education (equivalent experience will be considered)
• Five years of experience as a director of religious education/youth ministry or equivalent
• Expertise in at least one of these areas: early childhood ministry, family ministry and catechesis, children’s faith formation/religious education, middle school ministry, high school youth ministry, retreat ministry, pastoral juvenil hispana, special education, ministry with marginalized populations, or art/music/video production
• Bilingual in English/Spanish/Creole/Cantonese/other a plus
• Actively growing in one’s faith and able to be a witness of Christ through a life of authenticity and integrity as a Roman Catholic in good standing
• Dedication to continually growing expertise on trends, methods, teachings, and research in children’s faith formation, youth ministry, and family ministry
• Strong knowledge of the foundational and catechetical documents of the universal and United States Catholic Church, such as Catechism of the Catholic Church, Constitutions of the Second Vatican Council, Directory for Catechesis, Co-workers in the Vineyard of the Lord, Renewing the Vision, etc.
• Strong interpersonal, organizational, time-management, and communication skills
• Interculturally competent with a strong sensitivity and awareness of the multicultural reality of the archdiocese
• Enjoys being an active member of a team in a joyful work environment
• Ability to work collaboratively with others as well as be self-motivated individual contributor
• Able to work flexible schedule that may include nights and weekends, as needed

• A valid driver’s license and ability to travel throughout the archdiocese required

• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook) and online navigation and research
• Facility with a variety of technological tools used for learning and formation (e.g. digital projectors, laptops, tablets, smart phones, etc.)
• Familiarity with online team collaborative programs such as Slack, Sharepoint, Dropbox, etc. a plus

Interested candidates should send a cover letter and resume to:

Ela.Milewska@archny.org

Archdiocese of New York
Youth Faith Formation
Administrative Assistant
September 2021

Reports to:                                           Office Manager   

Office:                                                   1011 First Avenue, New York, NY 10701

Status:                                                  Full-Time, Non-exempt

About the Department:

The mission of the department is build the Kingdom of God by supporting, training, and resourcing the parishes of the Archdiocese of New York in their ministry to evangelize and form young people and their families from birth to twelfth grade. Made up of a team of ministry experts and consultants that work collaboratively, the department marries the richness of Catholic Church with understanding of the needs of today’s young people and families to foster disciples of Jesus in the community of the Catholic faith.

Essential Position Duties and Responsibilities:

• Assist the Department of Youth Faith Formation senior management to ensure the smooth running of the day-to-day logistics of the office.
• Provide support to the Department of Youth Faith Formation and perform varied administrative duties requiring knowledge of office routine and an understanding of the organization, programs and procedures related to the work of the department to ensure smooth and efficient operations of the office.
• Work with various team members to support the work of the department by engaging in written, electronic or verbal communication, scheduling programs and events, and assisting in projects and marketing
• Help maintain the department’s social media presence and website
• Prepare expense reimbursements for staff and submit to the office manager
• Update database of parish personnel, volunteers, and program structures regularly
• Format and distribute departmental newsletters
• Process and synthesize survey reports
• Assist in registration process for events and programs
• Prepare materials and handouts for trainings, events, and programs
• Greet visitors, answer phones, and direct individuals to the correct staff member
• Schedule, take notes, and distribute minutes from meetings
• Proofread correspondence, marketing materials, and other items
• When required, attend and assist at various departmental events, requiring some nights and weekends.
• Participate in departmental team and working-group meetings

• Complete other duties, as assigned

Qualifications:

• 3+ years of experience in office administration
• Bachelor’s degree preferred
• Excellent organizational, social, and interpersonal skills
• Excellent written and verbal communication skills
• Ability to be flexible and work well in a team
• Ability to multi-task and work autonomously
• Willingness to attend occasional weekend or evening events
• Bilingual English/Spanish preferred
• Marketing abilities. graphic design skills a plus
• Enjoys being an active member of a team in a joyful work environment
• Knowledge and use of Lawson a plus
• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook) and online navigation and research
• Familiarity with online team collaborative programs such as Slack, Sharepoint, Dropbox, etc. a plus

Interested candidates should send a cover letter and resume to:

Ela.Milewska@archny.org

Archdiocese of New York
Youth Faith Formation
Director of Ministry Formation
September 2021

Reports To:                                          Executive Director             

Office:                                                   1011 First Avenue, New York, NY 10701

Status:                                                  Full-Time, Exempt

About the Department:

The mission of the department is build the Kingdom of God by supporting, training, and resourcing the parishes of the Archdiocese of New York in their ministry to evangelize and form young people and their families from birth to twelfth grade. Made up of a team of ministry experts and consultants that work collaboratively, the department marries the richness of Catholic Church with understanding of the needs of today’s young people and families to foster disciples of Jesus in the community of the Catholic faith.

Essential Position Duties and Responsibilities:

• The Director of Ministry Formation works collaboratively with departmental staff to identify, develop, schedule, and supervise comprehensive formation for catechists, early childhood teams, youth ministry teams, and parish faith formation leaders (directors/coordinators of religious education, coordinators of youth ministry, etc.)
• Provide expertise in adult learning as it relates to ministry formation
• Use creative and engaging means to foster not only the skills needed for ministry but a deeper relationship with Christ and understanding of one’s Catholic faith
• Work closely with the director of children’s faith formation, director of youth ministry, and the digital learning and technology specialist
• Further the archdiocesan mission to live, proclaim, and share the Gospel of Jesus Christ by working closely and collaboratively with offices of Adult Faith Formation, Catholic Schools, Ethnic Apostolates, Family Life, Liturgy, Respect Life, and Young Adult Outreach
• Work in collaboration with the staff of the department of youth faith formation to promote and support comprehensive ministry with young people and their families from birth to twelfth grade
• Work collaboratively with the director of children’s ministry and the director of youth ministry to develop and provide spiritually, theologically, ministerially, and academically sound comprehensive programs of preparation for parish faith formation leaders, and catechists, early childhood team members, youth ministry team members.
• Work collaboratively with departmental team to develop various effective opportunities to meet the identified learning needs of their constituents
• Given content parameters from relevant team members and experts, design engaging Ministry Formation courses that can be delivered both online—as part of an LMS—or in-person
• Collaborate closely with the online learning and technology specialist to ensure quality online formation including designing and updating courses, assisting faculty, running and sending reports
• With assistance from the departmental staff, identify, train, and support in-person and online faculty
• In collaboration with the director of regional specialists, organize regular regional in-person formation opportunities
• Monitor progress and send updates to regional specialists on catechist, youth ministry team member, and early childhood certifications
• Deliver/facilitate effective training courses
• Remain up-to-date on the latest guidance regarding catechesis and ministry from the Vatican and the USCCB and archdiocesan safe environment policies
• In collaboration with other members of the departmental staff, evaluate and update archdiocesan faith formation policies and procedures
• Participate in the planning and implementation of departmental gatherings and events
• Provide content for departmental newsletter
• Collaborate on the planning and implementation of departmental events and gatherings
• Collaborate with the department’s social media presence by creating regular content
• Submit periodic project reports to the Executive Director
• Attend departmental team and working-group meetings
• Complete other duties, as needed

Required Education, Experience and Skills

• Bachelor’s degree in education, adult learning, theology, religious education/catechetics, or pastoral ministry; Master’s degree preferred
• 5+ years of experience in designing and facilitating adult learning experiences and programs
• Experience as a catechist, youth ministry team member, director/coordinator of religious education, or youth ministry coordinator
• Bilingual in English/Spanish a plus
• Exhibits on continually growing expertise on trends, methods, teachings, and research in adult learning
• Actively growing in one’s faith and able to be a witness of Christ through a life of authenticity and integrity as a Roman Catholic in good standing
• An understanding with the foundational and catechetical documents of the universal and United States Catholic Church, such as Catechism of the Catholic Church, Constitutions of the Second Vatican Council, Directory for Catechesis, Co-workers in the Vineyard of the Lord, Renewing the Vision, etc.
• Strong interpersonal skills, organizational, time-management, and communication skills
• Interculturally competent with a strong sensitivity and awareness of the multicultural reality of the archdiocese
• Enjoys being an active member of a team in a joyful work environment
• Ability to work collaboratively with others as well as be self-motivated and work independently
• Able to work flexible schedule that may include nights and weekends as needed
• A valid driver’s license and ability to travel throughout the archdiocese
• Familiarity with learning management systems, Articulate Rise, and other course authoring systems
• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook) and online navigation and research
• Facility with a variety of technological tools used for learning and formation (e.g. digital projectors, laptops, tablets, smart phones, etc.)
• Familiarity with online team collaborative programs such as Slack, Sharepoint, Dropbox, etc. a plus

Interested candidates should send a cover letter and resume to:

Ela.Milewska@archny.org

Archdiocese of New York
Inner-City Scholarship Fund
School Marketing Administrator
September 2021

Primary Responsibility: The School Marketing Administrator will play an integral role in supporting the mission of the Office of Catholic Education Advancement (CEA) by working with Global Regional School System (GRSS) boards and schools to create, execute and monitor sustainable initiatives in support of marketing, fundraising and recruitment efforts.

Direct Supervisor:  Director, Marketing and Communications

Responsibilities:

• Support CEA’s GRSS marketing efforts, including the coordination of mass and personalized communication pieces through printed materials, email, digital, social media and video assets
• Coordinate special appeals to renew or acquire school/regional donors
• Create and implement the production of stewardship materials including newsletters, reports, gift acknowledgments and thank you gifts for donors
• Oversee production of marketing and in-room fundraising materials for schools
• Coordinate GRSS meeting logistics, data collection, and material preparation
• Help elevate visibility of CEA organizations/brands through advertising, public relations, and social media
• Provide administrative support to the Director of Marketing and Communications
• Assist with phone coverage
• Support and attend CEA special events as required
• Help with special projects as needed

Performance Standards:

• Ensure all marketing, communications and stewardship pieces follow protocol, are creatively designed and economically produced and all deadlines are met
• Represent the CEA Office in a professional and positive manner
• Be a team player, pitching in when needed
• Manage workflow and prioritize effectively

Position Requirements:

• Bachelor’s Degree
• Excellent writing and communications skills
• Ability to work independently and as part of a team
• Detailed, organized, and priority-oriented
• Ability to work effectively with school principals, volunteers, committees, and senior staff
• Familiarity with web research
• Proficient in Microsoft Word and Excel; Raiser’s Edge and PowerPoint a plus

Personal Characteristics:

• Intelligent, articulate, highly motivated self-starter with strong inter-personal skills
• Ability to relate effectively with upper management, peers and others
• Ability to carry out multiple and diverse tasks concurrently
• Strong time management skills; ability to prioritize tasks effectively
• Team player who seeks out opportunities to advance organization

Interested candidates should send a cover letter and resume to:
Daniel.Mileno@archny.org

Central Services of the Archdiocese of New York
Finance Office
Bookkeeper
September 2021

Job Purpose:

Reporting to the Finance Office Manager, this position provides bookkeeping and general administrative support to the staff of the Finance Office including but not confined to the Finance Office Manager and the Director of Finance.

Essential Position Responsibilities:

• Process daily deposits for the archdiocese and related entities.
• Prepare the vouchers for invoices processed through the Finance Office. Ensure that the invoices are signed and forwarded to the Accounts Payable department.
• Record the proceeds of the national collections (e.g., Catholic Relief Services, Catholic Missions, etc.) sent in by the parishes and print and mail receipts and dunning notices back to the parishes. Respond to questions from the parishes related to these collections.
• Prepare and distribute invoices for the rent for the various ADNY office buildings including all departments at the New York Catholic Center.
• Perform routine bookkeeping transactions as directed by the Finance Office Manager and the Director of Finance.
• Open, distribute and redirect the mail to the individuals and departments responsible for it.
• Maintain accurate and current financial records as directed.
• Order and stock required office supplies.
• Provide administrative support to the staff of the Finance Office.

Required Education, Experience and Skills:

• High school diploma required; undergraduate degree in finance/accounting preferred.
• 4+ years of proven experience in a large corporate or NFP environment.
• Ability to work professionally and autonomously as part of a large office setting.
• Flexible, self-motivated, detail-oriented professional.
• Team player with the proven ability to complete duties/projects accurately and on time within a very busy office setting. Ability to perform multiple projects and consistently deliver on task and project goals/timelines.
• Strong analytical skills; proven expertise in Excel and Word. Professional, customer-oriented and responsive to inquiries from clergy, lay and vendors.
• Knowledge of and respect for traditions and values of the Catholic Church.

Position is Non-Exempt & eligible for overtime after 35 hours worked during a work week.

Interested candidates should send a cover letter and resume to:
Mary.Tuohy@archny.org

Archdiocese of New York
Legal Affairs Office
Legal Assistant
September 2021

Reports to: Attorneys in Office of Legal Affairs

Status: Full Time

Summary: Legal Assistant to Attorneys in the Office of Legal Affairs

Duties and Responsibilities: 

• On-site position reports to the Office Manager and attorneys.
• The primary focus of the position is to provide administrative support to the Catholic Charities and Archdiocese attorneys.
• Interact with clients of the Office of Legal Affairs in a professional, courteous and helpful manner.
• Review and prepare correspondence and written responses for attorneys.
• Maintain and organize legal documents and office files.
• Prepare legal documents from drafts and samples developed by the professional staff.
• Produce internal and external correspondence as directed by the professional staff.
• Prepare and maintain case files and spreadsheets.
• Perform manual and computer based research in support of professional staff activities.
• Conform to all policies, practices, methods and procedures supporting the Archdiocesan mission and ethical values.

Qualifications

Education and/or experience required: 

• • • Significant work experience in a law firm or corporate environment or an Associates degree and some law firm experience.
    • The right candidate will have excellent organizational, communication and computer skills.
    • The successful candidate must have good judgment and people skills, and be able to work independently and effectively with in-house legal staff and clients.

            Skills, Licenses, and/or competencies required:

• • • Proficient in word processing using Microsoft Word and database management, e.g., Excel and Access.
    • Proficiency in administrative filing duties of a law office.

Interested candidates should send a cover letter and resume to:
Janet.Aurelio@archny.org

The Archdiocese of New York
Global Regional School System (GRSS)
GRSS Director of Human Resources
September 2021

Purpose:

The GRSS Director of Human Resources is responsible for directing all of the people functions of the Global Regional School System in accordance with its policies and practices, the ethical and social teachings of the Catholic Church and the laws, regulations and administrative rulings of governmental organizations and other regulatory and advisory authorities, as well as organized labor bargaining units. This position reports to the Director of Human Resources.

Responsibilities:

• Plan, develop, organize, implement, direct and evaluate the organization’s human resources function and performance.
• Participate in the development of the organization’s plans and programs as a strategic partner but particularly from the perspective of the impact on people.
• Translate the organization’s strategic and tactical business plans into HR strategic and operational plans.
• Collaborate with other members of management in developing and maintaining the relationship with Paychex, the payroll vendor for GRSS.
• Ensure that all federal, state and local laws and regulations affecting employees’ pay, benefits, time off, leaves of absence and employee relations are properly and consistently applied.
• Provide guidance and direction to the GRSS Human Resources Coordinators.
• Assure the GRSS is appropriately staffed to fulfill its mission by recruiting, developing, motivating and retaining the most qualified persons.
• Collaborate with the Assistant Superintendent of Schools for Teacher Personnel in the administration of the collective bargaining agreement.

Performance Standards:

• Develop staffing strategies and implementation plans and programs to identify talent within and outside the organization for positions of responsibility. Identify appropriate and effective external sources for candidates for all levels within the organization.
• Periodically validate the GRSS salary structures (ranges), internally to assure equity among functions and externally to assure consistency with the local economy. Develop recommendations accordingly.
• Monitor salary actions to insure they conform to policy and do not exceed budget constraints. Offer guidance as necessary.
• Oversee and work directly with the GRSS Human Resources Coordinators to manage annual benefits projects, including but not limited to pension census and open enrollment, as well as on-going administration of all benefit plans.
• Evaluate new and revised position descriptions and recommend appropriate salary level and other evaluation criteria.
• Continually assess the competitiveness of all programs and practices against the relevant comparable organizations and markets.
• Provide technical advice and knowledge to Regional Boards, Regional Superintendents, Business Managers, Principals and others regarding the human resources discipline.
• Assist the GRSS Human Resources Coordinators and staff members in situations relating to employee relations.
• Manage the budget and other financial measures of the GRSS Human Resources function.
• Evaluate the human resources team for continual improvement of the efficiency and effectiveness of the group, as well as providing individuals with professional and personal growth opportunities.
• Special Projects and ad-hoc reports as directed.

Qualifications and Skills

• Bachelor Degree in Human Resources Management or related Field.
• Minimum 7 to 10 years of administration and management in diversified human resources activities.
• General understanding of the GRSS mission, organization, management philosophy and culture.
• General understanding of best practices associated with the specific human resources activities for which the position is responsible.
• Experienced in managing the daily operations of a diverse staff.
• Excellent analytical and communication skills.
• A balanced perspective between organizational and staff member needs.
• Imaginative in applying accepted policies and practices.
• Excellent interpersonal skills.
• Advanced knowledge of MS Office, Word, Excel and Outlook.

Interested candidates should send a cover letter and resume to:
Anthony.LoBello@archny.org

ARCHDIOCESE OF NEW YORK
Adult Faith Formation Office
Assistant Director- Program Operations
September 2021

Primary Responsibility: The Assistant Director- Program Operations assists the Director with the daily operations of the office with an emphasis on management of the program offerings of the office

Professional Level:

At least 3 – 5 years experience in Church ministry

Direct Supervisor:

Director of Adult Faith Formation

Responsibilities:

• Assist the director in achieving the goals and objectives of the office
• Manage the Felix Varela Institute, New York Catholic Bible School, and Enlighten programs

• Organize and execute events sponsored by the office in collaboration with Special Events team

• Read and absorb high volume of material including email correspondence, memos, news articles, etc. daily in order to correctly field questions, disseminate information to proper individuals, and take action accordingly
• Responsible for maintaining and updating digital media presence of office

• Maintain databases of various constituencies served by the office

• Outreach to parishes for adult faith formation initiatives

• Prepare statistical reports and financial data when needed

• Assume responsibility for special projects

Standards of Performance:

• Support the Director in monitoring the overall goal
• Ensure the smooth day-to-day operations of the office
• Ensure the timely completion and accuracy of assigned projects

Position Requirements:

 Education:

• Master’s degree in Theology or Pastoral Studies required, strong interest in Theology and Evangelization
• Familiarity with basic website editing, social media
• Strong knowledge of Office Suite
• Fluency in Spanish required

Personal Characteristics:

• Intelligent, articulate, highly motivated self-starter
• Excellent interpersonal, written and oral communication skills
• Ability to relate effectively with upper management, peers and others
• Ability to independently carry out multiple and diverse tasks concurrently
• Possess initiative to constantly seek ways to improve program outcomes
• Ability to take on added responsibility as it is presented

Interested candidates should send a cover letter and resume to:

Elizabeth.Guevara.deGonzalez@archny.org

Archdiocese of New York

Director of Risk Management and Insurance Services

August 2021

Primary Responsibility:

Reporting to the Chief Financial Officer (CFO), the Director is responsible for the overall risk management and insurance for the Archdiocese of New York. Ensure that the physical resources of the Archdiocese and its organizational units are appropriately protected by property and casualty insurance, alternative risk solutions and sound risk management practices.

Responsibilities:

• Work with service providers to develop and implement effective risk management strategies that balance insurance coverage, self insured retention and other alternative risk solutions.
• Manage the quality of claims services, and insurance costs within the market.
• Negotiate with brokers and consultants to secure the best possible terms for each policy renewal.
• Determine the mix of retention and transfer of risk utilizing a captive insurance company and other solutions based on risk appetite, market pricing and other factors.
• Oversee the operations and financials of the captive insurance company.
• Arrange and maintain minutes for monthly captive meeting for officers of captive insurance company.
• Determine the eligibility of all participants in the Archdiocesan program.
• Develop and implement administrative processes to ensure that each parish, school and agency is properly insured and serviced accordingly.
• Maintain copies of all current and past insurance policies.
• Communicate the insurance programs so as to inform, attract and retain all participants.
• Assure that all participants are informed on proactive programs and procedures to prevent losses and that all communications relating to risk management programs are complete, accurate, timely and suited in format to the target audience and purpose and that all participants implement sound loss control procedures.
• Review as needed the existing equitable allocation of insurance premiums, administrative costs and reserves among participants.
• Assure that all program participants are properly assessed for coverage and pay their insurance charges, timely.
• Manage all liability and property claims approving all reserving and payments.
• Negotiate and approve settlement of claims within retention. Negotiate with carriers when loss exceeds retention.
• Ensure that coverage and provision of services conform to the religious, moral, professional and ethical principles of the Archdiocese, and that they are applied equitably among all staff members.
• Define internal and external reporting requirements and assure that all are met.
• Monitor all claim activity to ensure that reserves are adequate.
• Produce quarterly Risk Management Newsletter for all members in insurance program.

Education & Experience:

• Bachelors Degree in Business, Risk Management or related field
• 7-10 years’ experience insurance and financial related experience
• Attorney or CPA preferred.
• Advanced analytical, organizational, communication and interpersonal skills

Interested candidates should send a cover letter and resume to:

Frank.Napolitano@archny.org

The Archdiocese of New York – Department of Education
Superintendent of Schools – Enrollment Office
Parent Call Center Operations Associate
August 2021

Overview:  The Parent Call Center Operations Team provides support to our parents to allow them to locate and apply to a school, receive language support, receive answers to questions and concerns regarding scholarships/financial assistance, and other potential inquiries. Our mission in the Parent Call Center is to provide an excellent parent experience as our families search for a school and enroll their children in one of the almost 100 regional schools in the Archdiocese of New York.

Direct Supervisor:  Associate Director of Call Center Operations

Responsibilities:

• Handle parent inquiries both telephonically and by email
• Provide parents with product information
• Document all call information according to standard operating procedures
• Route calls to appropriate resource and follow up on parent calls where necessary
• Identify and escalate priority issues
• Complete call logs and produce reports
• Assist in communicating with families regarding admissions and scholarship applications and awards
• Answer calls and emails regarding scholarship awards
• Ensure timely and accurate resolution of parent questions and needs
• Data enter forms and work with team members as required
• Other projects and duties as assigned

Position Requirements:

• High school diploma or equivalent, College education a plus
• Strong computer skills: proficiency using Microsoft Office software including Word, Excel, Outlook, and Access
• Knowledge of customer service principles and practices; experience in a call center a plus
• Knowledge of call center telephony and technology
• Good data entry and typing skills
• Knowledge of administration and clerical processes
• Must be fluent in both English and Spanish

Personal Characteristics:

• Strong verbal and written communication skills
• Ability to analysis and solve problems
• Customer service orientation
• Excellent organizational skills and attention to detail
• Ability to multi-task utilizing time management skills
• Strong listening skills
• Ability to work independently and in a team environment
• Keen ability to prioritize workload

Interested candidates should send a cover letter and resume to:
Nadia.Nunez@archny.org

Archdiocese of New York
Tuition Billing Coordinator, Tuition Management
September 2021

Primary Responsibility:  The Tuition Billing Coordinator reports directly to the Director of Tuition Management.  The Tuition Billing Coordinator will work with a portfolio of Global Regional Schools to ensure data integrity for student profiles, tuition rates, fee structures, scholarship input and invoicing, as well as facilitating payment processing and collection including delinquency management.

Direct Supervisor:  Director of Tuition Management

Responsibilities:

• Actively support the Director of Tuition Management in implementing the business policies and procedures required for a sustainable tuition management process
• Responsible for working with the Directors of Enrollment, Principals, Regional Finance Managers and tuition management vendor personnel in reconciling, correcting and updating the tuition management system
• Responsible for coordinating data input into the tuition management system and follow up for late payment resolution on tuition and fees
• Ensure adherence to tuition and fee policies regarding discounts, awards, processing, payment plans and billing processes
• Responsible for the data integrity within the tuition management system (currently SMART), including timeliness of updated information, for assigned schools.
• Responsible for complaint/issue resolution relative to vendor/parent/principal calls regarding tuition or fees, adhering to policies and procedures for complaint/issue documentation, tracking and resolution as well as communication to the proper tangent groups (e.g., Enrollment & Scholarship, GRSS Treasury, etc.)
• While dedicated to specific schools, will provide back up for Tuition Billing Coordinator team
• Liase with the tuition management vendor account officers on for day-to-day processing
• Communicate with other departments for relevant information and reports as needed
• Special projects as needed

Performance Standards:

• Ensure conflicts/issues are addressed on a timely basis
• Consistently meet project deadlines including annual billing schedule for tuition and fees
• Ensure that management is advised of billing variances and delinquencies on a timely basis

Position Requirements:

• Education: Bachelor’s degree required
• Experience: Minimum of three to five years of experience in service delivery, collections and/or payment processing
• Experience in volume processing, transaction processing and client servicing
• Call center experience a plus
• Languages: Spanish speaking a plus
• Strong written and oral communications skills
• Strong time management skills
• Strong interpersonal skills and demonstrated ability to work collaboratively in teams
• Strong working knowledge of Microsoft Excel, Word and PowerPoint
• Ability to work independently and as part of a team, as the position necessitates
• Proven conflict resolution experience

Interested candidates should send a cover letter and resume to:
Dana.Sellers@archny.org

Archdiocese of New York
Accounting Office
Chief Accounting Officer – Archdiocese of New York and Related Entities
August 2021

PURPOSE:

Reporting to the Chief Financial Officer, this position will be responsible for all aspects of accounting functions of the Finance Department, including coordinating and producing a variety of Archdiocesan financial reports, communicating with outside independent public accounting firms and other external agencies and organizations, and maintaining operational needs of the New York Catholic Foundation and Catholic Indemnity Insurance Company.

RESPONSIBILITIES AND DUTIES:

• Oversee the preparation of periodic financial statements and account analyses for the Archdiocese of New York and related entities, including but not limited to the Archbishopric of New York, Parish Assistance Corporation, Catholic Indemnity Insurance Company, New York Catholic Foundation, Institutional Commodities Services Corp., Ecclesiastical Assistance Corporation, Archdiocesan Common Investment Fund, Joint Perpetual Fund, Archbishop Fulton J. Sheen Center and Alfred E. Smith Memorial Foundation.
• Ensure timely and accurate monthly closing of financial books and records across all Archdiocesan entities.
• Review accounting treatments for non-routine transactions, i.e., property sales, postretirement benefit obligations provided by actuary firms.
• Prepare the year-end Archdiocese of New York combined financial statements and work closely with staff at both the Finance Office and Catholic New York in preparation of the Report on the Services of the Archdiocese of New York for publication in Catholic New York.
• Work closely with the outside independent public accounting firm in connection with year-end audits and monitor and work with finance office staff to address and resolve the auditors’ recommendations on a timely basis.
• Assist the Department of Education and Global Regional School System Treasury Office staff in connection with its year-end audit.
• Assist the Director of Budgeting and Financial Reporting in the preparation of monthly budget variance analysis and financial forecasts.
• Monitor the operational needs of the New York Catholic Foundation, Catholic Indemnity Insurance Company, Archbishop Fulton J. Sheen Center and Alfred E. Smith Memorial Foundation, including but not limited to approval of vendor payments and deposits, reviewing the monthly financial information, and assisting in preparation of annual budgets and forecasts.
• Work with other entities (such as NAC Janiculum Hill Foundation, Black and Indian Mission, Franciscan Foundation for the Holy Land) to provide financial services, oversight and assistance with their external audits.
• Attend board and committee meetings for various entities and present financial related information at meetings.
• Provide assistance in the design and implementation of policies and procedures and assist in the hiring process related to the accounting and finance functions.
• Direct, manage and coordinate activities of the Audit Committee including: work with CFO and Committee Chairman to set meeting dates and draft meeting agendas; communicate meeting notifications to committee members and guests; make arrangements for meeting rooms and refreshments; compile meeting materials and distribute to members in advance of the meeting; review and follow-up on action items from previous meetings; record meeting minutes.

EDUCATION AND QUALIFICATIONS:

• Bachelor’s degree in Accounting
• Minimum of 10 years’ experience of increasingly responsible positions
• CPA required
• Strong oral and written communication skills
• Attention to detail with strong time management and organizational skills
• Advanced Excel knowledge
• Exceptional analytical skills, pro-active and a good problem solver
• Strong interpersonal skills
• Sensitive to the confidentiality of information received for analysis and review
• Quick learner, creative, self-starter with good judgment and high energy
• Adheres to the professional standards and to the mission and ethical values of the Archdiocese of New York

Interested candidates should send a cover letter and resume to:
Sheila.Sheldon@archny.org

Archdiocese of New York
Executive Assistant
Superintendent of Schools
August 2021

Position Purpose

Reporting to the Superintendent of Schools, position provides executive level administrative support to the Superintendent of Schools

Essential Position Responsibilities

• Assist the Superintendent of Schools in managing all operations related to the office
• Prepare information for and coordinate meetings for the Superintendent, including recording official notes and monitoring completion of tasks assigned
• Oversee and manage all communications, clerical and administrative duties, including coordination of Office of the Superintendent’s phone lines; screen phone calls and visitors
• Coordinate appointments and calendars
• Prepare correspondence (electronic/paper) and maintain current records
• In collaboration with the Chief of Staff, coordinate meetings for the Superintendent of Schools
• Facilitate communication and prepare correspondence on behalf of the office between regional boards, pastors, principals and donors
• Work with other staff members on projects related to strategic planning
• Create excel spreadsheets for various projects
• Attend various meetings corresponding to regionalization, representing the Superintendent in his/her absence
• Facilitate meetings of the UPK office and coordinate responses to the NYS/NYC UPK Office.
• Coordinate registration, travel, and hotel accommodations for conferences attended by Superintendent of Schools
• Submit monthly expense reports
• Serve as support staff for the implementation of Pathways to Excellence II
• Review incoming information and prioritize on behalf of the Superintendent of Schools
• Serve as a liaison between Office of the Superintendent for special events
• Maintain official office directories
• Oversee general office supplies, including the coordination of orders as needed
• Complete other special projects and duties, as assigned

Required Education, Experience and Skills

• Bachelor’s Degree
• Four years similar senior-level administrative work experience
• Knowledge of Microsoft Word, Excel, Power Point, and Publisher
• Excellent oral and written communication skills
• Intelligent, articulate, and highly motivated self-starter
• Detail and deadline oriented so as to ensure all tasks/projects are completed in a timely, organized, and professional manner
• Courteous and professional communications style with all internal employees and external contacts
• Proven flexible working style; with ability to work independently or as part of a team, carrying out multiple and diverse tasks concurrently
• Manage sensitive information with a high degree of confidentiality
• Ability to anticipate conflicts and challenges in projects and proactively propose solutions

Interested candidates should send a cover letter and resume to:
Doreen.DePaolis@archny.org

Archdiocese of New York
Senior Accountant, Ancillary Entities
Accounting Office
August 2021

OVERVIEW:

The Archdiocese of New York (ADNY) provides grants and subsidies principally to support certain parishes and schools within the Roman Catholic Archdiocese of New York. There are several entities within and under the auspices of the Archdiocese of New York, including Archbishopric (ARB), Parish Assistance Corporation (PAC), Ecclesiastical Assistance Corporation (EAC), Ecclesiastical Properties Corporation (EPC), Archdiocesan Service Corporation (ASC), as well as other ancillary entities such as the Sheen Center (Sheen), Alfred E. Smith Memorial Foundation (AES) and New York Catholic Foundation (NYCF).

The Sr. Accountant – Ancillary Entities’ primary responsibilities are to assist the Director of Accounting – Fundraising and Ancillary Entities in ensuring accurate and timely reporting of financial and budgetary information to management for specific entities. The Sr. Accountant needs to: ensure timely daily journal entry recording; monthly closing of financial books; account reconciliation and analysis, preparation and distribution of financial information to authorized personnel; monitor the activities of all functional areas under the responsibility of the Director; and provide backup managerial support as needed.

The Sr. Accountant – Ancillary Entities directly reports to the Director of Accounting – Fundraising and Ancillary Entities.

RESPONSIBILITIES AND DUTIES:

• Perform monthly bank reconciliations for ADNY, other archdiocesan entities and ancillary entities and prepare required journal entries utilizing the Lawson ledger system.
• Perform bank and investment reconciliations for the St. Rose Settlement, St. Paul’s Guild, Cardinal Spellman Foundation, the Jackson Fund and Catholic Community Relations Council and prepare required journal entries utilizing the Lawson ledger system.
• Maintain accurate financial records, prepare all monthly account reconciliations and prepare necessary journal entries and schedules for EAC (assist with ARB) and ancillary entities utilizing Lawson ledger system.
• Prepare monthly reconciliations prepare necessary journal entries and schedules for specific ADNY accounts.
• Maintain general ledger and ensure timely monthly closing of financial books for EAC and ancillary entities.
• Assist with the preparation of the annual financial statements for EAC, ancillary entities and other related entities, as needed.
• Participate in the year-end audits by ensuring that proper and accurate financial information and records are provided to the auditors on a timely basis to meet the audit reporting deadlines.
• Assist in the preparation of the annual operating budget for specific entities.
• Perform other special projects and ad-hoc reporting as required by management.

OUALIFICATIONS AND SKILLS:

• A bachelor’s degree in Accounting.
• At least 3 years of relevant experience in accounting or auditing, preferably in the non-profit sector.
• Proficiency in Microsoft Excel and other Microsoft Office applications and financial systems (Lawson Infor systems preferred).
• Strong oral and written communication skills.
• Attention to detail with strong time management, organizational and interpersonal skills.
• Ability to work in a fast-paced, results-oriented environment.
• Quick learner, creative, self-starter with good judgment and high energy.
• Sensitivity to confidentiality of information received for analysis and review.

Interested candidates should send a cover letter and resume to:
Victor.Defendini@archny.org

Archdiocese of New York 
Staff Accountant 1 – Pre-K For All
Global Regional School System
August 2021

Position Purpose

Reporting to the Director of Accounting – Pre-K for All, this position will be responsible for preparing monthly bank reconciliations for the regional Pre-K for All bank accounts, entering all payments from the various funding agencies daily and processing regional invoices.

Essential Position Responsibilities

• Enter all payments from the various funding agencies daily and process regional invoices.
• Enter the monthly accruals entries for DOE, rent and revenue.
• Enter monthly regional invoices from Cooke & Verve to allocate to various schools.
• Assist with the payroll review to ensure staff is coded correctly journal entries should be done to correct any miscoding.
• Assist to record Pre-K for All indirect costs in the general ledger and review monthly allocation methodology being used.
• Assist with the preparation of all submissions to the various funding agencies.
• Assist with recording proper receivable balances at year-end.
• Organize and maintain Pre-K for All records by making copies, filing documents and scanning electronic files to the shared folders.
• Assist in year – end audit by preparing schedules and provide supporting documentation as needed.
• Assist with special projects, as needed.
• Perform other duties, as required.

Required Education, Experience and Skills

• BS in Accounting a minimum of two years accounting experience
• Minimum 1 year Not-for-Profit experience with Pre-K for All
• Strong oral and written communication skills
• Exceptional analytical skills, pro-active and a good problem solver
• Strong interpersonal skills
• Attention to detail with strong time management and organizational skills
• Quick learner, creative, self-starter with good judgment and high energy
• Ability to work in a team environment
• Ability to multi-task and highly organized
• Ability to work in a fast-paced, results-oriented, web-based environment
• Sensitive to the confidentiality of information received for analysis and review
• Proficient in Microsoft Windows, Word, Excel, Outlook and PowerPoint
• Experience with Financial Edge (FE) Accounting, Parish Soft, Microsoft SharePoint, and Paychex a plus

Interested candidates should send a cover letter and resume to:
Leonard.Thompson@archny.org

Archdiocese of New York
Associate Director of Parish Finance
August 2021

Position Description

Reporting to the Director of Parish Finance, the Associate Director of Parish Finance is responsible for overseeing and supporting the Financial and Administrative operations of the parishes and schools within the Deanery.  The position will also serve as a liaison for these parishes and parish schools to the Archdiocesan Finance Office.  Position also has a reporting line to the Director of Parish Training/Reporting.

Identify, develop, and coordinate resources to assist pastors and administrators in financial reporting and operations.  Troubleshoot and resolve issues and/or refer the pastors and administrators to the appropriate resources.  Ensure accurate monthly recording and reporting of financial information on the ConnectNow Accounting software.

Responsibilities and Duties

• Liaison with outside accountants, parish bookkeepers and secretaries within the deanery to assist the parishes in financial reporting and operations. Ensure that regular accountant and bookkeeping meetings are held at the parish.
• Ensure compliance with Archdiocesan financial and operational procedures.
• Visit parishes on a regular basis to meet with pastors and parish staff on financial and administrative matters.
• Ensure that all budgets and financial reports are collected and verify that the information is correct.
• Analyze parishes’ operating practices in the areas of record keeping and accounting, develop controls, and suggest revisions to established procedures.
• Communicate operating policies and procedures to the parishes within the deanery and serve as a representative for the Finance Office at the deanery meetings.
• Coordinate with the Archdiocesan Construction Management Consultant to establish and monitor preventive maintenance program for all buildings.
• Become thoroughly familiar with the parishes in the deanery and develop management, narrative, financial, and statistical reports for weekly submission to the Finance Office.
• Become certified in ParishSoft Accounting Software to ensure the complete and up-to-date recording of financial information.
• Maintain certification in the use of ParishSoft Accounting Software by working with a parish within their deanery and the Director of Parish Training/Reporting.
• Ensure that Parishes/Parish Schools pay their Consolidated Invoices as soon as possible. If they cannot, assist the Pastor/Principal through the IPF process.
• Support the Pastor through the IPF application process. Sign-off on the IPF application to ensure that the information is thorough and accurate.
• Assist the IPF board and sub-committee members as needed to complete the subvention approval process.
• Analyze parishes’ financial operations as part of the Request For Authorization (‘RFA’) process.
• Assist the Chancellor and Chief Financial Officer for any special projects.

Qualifications

• Must be a self-starter, possess leadership qualities. Possess the ability to work independently with minimal supervision.
• Demonstrate strong oral and written communication skills.
• Strong interpersonal skills.
• Proficient in the use of Microsoft Windows, Word and Excel systems.
• Bachelors Degree in Accounting or equivalent work experience
• Spanish preferred

Interested candidates can send a cover letter and resume to:
ParishFinance@archny.org

Archdiocese of New York
Development Office
Communications Manager
July 2021

Mission Statement:  In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.

Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.

Primary Responsibility: The Development Communications Manager is responsible for building strategic fundraising communications for the Cardinal’s Annual Stewardship Appeal, Renew + Rebuild capital campaign, and Increased Offertory Campaigns, to engage and activate donors, pastors, parishioners, and internal stakeholders.

Direct Supervisor: Director of the Cardinal’s Annual Stewardship Appeal

Responsibilities:

• Create and implement all development communications to drive fundraising, including but not limited to: print and digital communications from His Eminence, pastors, and development office, parish bulletin content, donor and pastor newsletters and stewardship communications, e-mail and social media solicitations, and annual reports
• Collaborate on projects with outside vendors to create consistent and cohesive communications across campaigns
• Design segmented messaging to re-engage and convert lapsed donors, and renew or upgrade existing donors to a sustainer level (recurring gift)
• Provide support to pastors as needed with improvement of offertory, annual appeal, and capital campaign communications on parish websites
• Implement and direct all video efforts, including annual Cardinal’s Annual Stewardship Appeal video and shorter vignettes highlighting the work of the Church in New York
• Serve as lead copywriter for all ads, campaign literature, and Luminate e-mail communications
• Collaborate with development and archdiocesan leadership to develop theme, branding, and narrative for the Cardinal’s Appeal and Increased Offertory Campaigns
• Special projects as needed

Standards of Performance:

• Increase number and revenue from new and current donors
• Ensure the timely completion and accuracy of assigned projects
• Facilitate communications across all department initiatives

Required Education, Experience, and Skills

• 5-7 years of communications, marketing, and/or development experience preferred
• Exceptional written and oral communication skills, as well as design experience
• Ability to frame the mission and culture of the Church in a way that inspires and engages pastors, parishioners, and benefactors
• Photography and video skills preferred
• Ability to collaborate with clergy, upper management, press, parish leaders, volunteers, and the archdiocesan Communications and Marketing Offices
• Experience with digital marketing and audience development initiatives relating to fundraising results
• Quick-paced, deadline-driven, reliable professional
• Ability to take on added responsibility as it is presented
• Spanish language ability preferred

Interested canddidates should send a cover letter and resume to:
eaf@filimonpartners.com

Archdiocese of New York
Global Regional School System (GRSS) Treasury
Controller
July 2021

Overview:

The Archdiocese of New York has structured 59 of its elementary schools into a Global Regional School System (GRSS), with nine geographic school districts. Each one has a local, centralized business office that supports 2-13 schools. The entire GRSS is supported by Global Regional School System Operations, which is responsible for the collection, processing, recording, transfer, outflow and reporting of all funds within the regional school system. GRSS Operations will be the conduit for all financial reporting. GRSS Operations will collect, process, and record data in order to provide a clear financial picture of each region/school.

Reporting to the Chief Accounting Officer, the Controller’s primary responsibility is assisting in the day- to-day management of GRSS Operations, acting as the primary contact with the external auditors, the oversight of monthly reconciliations and the closing of financial records (monthly, quarterly and annually).

Roles and Responsibilities:

• Ensure the accuracy and timeliness of all reporting by managing all accounting functions including maintenance of the general ledger and project
• Work with third party service providers (including SMART Tuition Management, TADS, Bank of America and Paychex) to ensure accurate general ledger mapping of journal entries provided to record tuition income and payroll expense
• Perform maintenance of the chart of
• Assist Accounting Coordinators and Regional Finance Managers with the coding of expenses and income.
• Full general ledger, month-end close and financial reporting responsibilities for the school, region and school boards.
• Review/maintain complete account reconciliations with supporting schedules and
• Work with other departments within GRSS and the Archdiocese of New York to develop a monthly, quarterly and year-end process that will ensure the preparation of timely and accurate account analysis, including related party transactions, and bank
• Approve 1011 staff and Regional Finance Managers journal
• Prepare the GRSS year-end financial statements and notes to the financial
• Ensure proper cut off and timing of revenue/expense
• Maintain communication with SMART (tuition management system) and Paychex (payroll processing company) and ensure the integrity of general ledger
• Act as liaison between GRSS and external accountants for the year-end Ensure that proper and accurate financial information and records are provided to the auditors on a timely basis to meet the audit reporting deadline
• Supervise accounting staff to ensure the implementation of the monthly, quarterly and year end processes.
• Help develop and improve internal control procedures within the GRSS Financial
• Other related duties as required by

Qualifications:

• BS in Accounting, and a minimum of five years of
• CPA
• Strong oral and written communication
• Strong interpersonal
• Ability to work in a team
• Ability to multi-task, be detail-oriented and highly
• Ability to work in a fast-paced, results-oriented, web-based
• Proficient in Microsoft Windows, Word, Excel and
• Experience with Financial Edge, Microsoft Sharepoint, Smart Tuition and Paychex a plus.

Interested candidates should send a cover letter and resume to:
Matthew.Brellis@archny.org

Archdiocese of New York
Youth Faith Formation
Director of Youth Ministry
July 2021

Reports To:  Executive Director            

About the Department:

The mission of the department is build the Kingdom of God by supporting, training, and resourcing the parishes of the Archdiocese of New York in their ministry to evangelize and form young people and their families from birth to twelfth grade. Made up of a team of ministry experts and consultants that work collaboratively, the department marries the richness of Catholic Church with understanding of the needs of today’s young people and families to foster disciples of Jesus in the community of the Catholic faith.

Essential Position Duties and Responsibilities:

• Serve as the archdiocesan expert on facilitating effective ministry with children and families from sixth to twelfth grade.
• Work collaboratively with regional specialists, pastors, and parish leadership to identify tools and methods for parishes ministry to young people and their families in a rich environment of cultural and economic diversity
• Work with all archdiocesan ministries to further the archdiocesan mission to live, proclaim, and share the Gospel of Jesus Christ—specifically working closely and collaboratively offices of Adult Faith Formation, Catholic Schools, Ethnic Apostolates, Family Life, Liturgy, Respect Life, and Young Adult Outreach

• Work in collaboration with the staff of the Department of Youth Faith Formation to promote and support comprehensive parish ministry with young people and their families from birth to twelfth grade
• Identify and promote effective practices for parish ministry to middle and high school youth
• Identify and promote effective practices for preparation for the Sacrament of Confirmation
• Identify and promote effective practices for ministry to and with young people with special needs
• Identify and promote effective practices for pastoral care of youth
• Offer research and recommendations to parishes on various models and provide guidelines and guidance on programs and resources that can be effective in their unique cultural ministerial environments
• Identify and promote resources that are in conformity with the Catechism of the Catholic Church to supplement parish efforts such as instructional aids, digital resources, etc.
• In collaboration with the Family Life Office, identify and promote both spiritual and parental formation

for parents of middle and high school youth

• Work collaboratively with the director of ministry formation and the director of children’s faith formation to develop and provide theologically and academically sound programs of preparation for parish faith formation leaders
• Identify formation needs for parish youth ministry leaders and work collaboratively with the director of ministry formation to develop effective opportunities to meet those needs
• Work collaboratively with the regional specialists to assist parishes in the development, support, evaluation, and problem-solving in their ministry to middle and high school youth and families
• Participate regularly in regional faith formation leaders’ meetings
• Liaise with regional youth-serving apostolates and ministries
• Remain up-to-date on the latest guidance regarding catechesis and youth ministry from the Vatican and the USCCB and archdiocesan safe environment policies
• In collaboration with other members of the departmental staff, evaluate and update archdiocesan faith formation policies and procedures
• Participate in the planning and implementation of departmental gatherings and events
• In collaboration with the project manager and Special Events Office plan and implement the annual New York Catholic Youth Day
• In collaboration with adult youth ministry leaders and regional specialists in the archdiocese, plan and implement direct services to youth such as retreats, service events, youth leadership development, etc.
• Oversee the Catholic Youth Leaders of the Archdiocese team
• Create and manage a budget for her/his ministry area
• Provide monthly content for departmental newsletter regarding her/his ministry area
• Collaborate with the department’s social media presence by creating regular social media content

• Collaborate on the planning and implementation of departmental events and gatherings
• Submit periodic project status reports to the Executive Director
• Attend departmental team and working-group meetings

• Liaise with others nationally who engage in a similar ministry area
• Complete other duties, as needed

Required Education, Experience and Skills:

• Master’s Degree with a concentration in theology, youth ministry, pastoral ministry, religious education, or education required
• 6+ years of related experience in full-time paid youth ministry
• Bilingual in Spanish/English preferred
• Actively growing in one’s faith and able to be a witness of Christ through a life of authenticity and integrity as a Roman Catholic in good standing
• Proven expertise on trends, methods, teachings, and research in youth, families, ministry, and education; interest in continually developing professional knowledge
• Thorough knowledge with the foundational and catechetical documents of the universal and United States Catholic Church, such as Catechism of the Catholic Church, Constitutions of the Second Vatican Council, Directory for Catechesis, Co-workers in the Vineyard of the Lord, Renewing the Vision, etc.
• Strong interpersonal skills, organizational, time-management, and communication skills
• Interculturally competent with a strong sensitivity and awareness of the multicultural reality of the archdiocese
• Enjoys being an active member of a team in a joyful work environment
• Ability to work collaboratively with others as well as be self-motivated and work independently
• Have a valid driver’s license and ability to travel throughout the archdiocese
• Able to work flexible schedule that may nights and weekends as needed
• Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook) and online navigation and research
• Very comfortable with a variety of technological tools used for learning and formation (e.g. digital projectors, laptops, tablets, smart phones, etc.)
• Familiarity with online team collaborative programs such as Slack, Sharepoint, Dropbox, etc. a plus

Interested candidates should send a cover letter and resume to:
Ela.Milewska@archny.org

Archdiocese of New York
Legal Affairs
Senior Counsel
July 2021

DESCRIPTION: Not-for Profit Corporate Attorney to provide a wide range of legal services to the agencies and programs of The Catholic Charities of the Archdiocese of New York, and also, as needed, to the Archdiocese of New York

Department: Office of Legal Affairs, Archdiocese of New York

The Office of Legal Affairs, which provides legal services to the Archdiocese of New York and other Catholic entities seeks an experienced attorney with at least five years of experience in not-for-profit, employment, compliance, corporate governance, insurance, litigation, trusts & estates and contract law to support The Catholic Charities of the Archdiocese of New York.

The Catholic Charities of the Archdiocese of New York assists the poor and vulnerable through a federation of human service agencies and thorough both private and government funded programs in ten counties of the New York metropolitan area: Ulster, Sullivan, Orange, Dutchess, Putnam, Rockland, Westchester, the Bronx, Manhattan and Staten Island.

Responsibilities

Under the supervision of the General Counsel, the Senior Counsel is the principal in-house lawyer for Catholic Charities and will have regular interaction with Catholic Charities’ CEO, COO and other senior staff managers and administered programs and affiliated agencies and will be responsible for providing general not-for-profit corporate counseling, including:

• Not-for-profit corporate governance matters including assisting with the preparation of the board of director meetings, drafting corporate resolutions, maintaining corporate minute books, attending Catholic Charities’ board, committee and management meetings as requested;

• Human resources and employment related matters;

• Reviewing and drafting contracts, subcontracts and MOU’s, including government social services agreements, employment and consultant agreements, purchasing agreements, investment management agreements and debt financing agreements (secured and unsecured loans, letters of credit, lines of credit);

• Real estate and finance matters;

• Trusts and Estates;

• Litigation and discovery; and

• Provide general regulatory counsel in connection with Federal, state and local government funded programs, including programs for youth, immigrants and the homeless and programs for affordable housing.

Education and Experience

Juris doctorate from an accredited law school, admission to the New York Bar and a minimum of 7 years related experience.

Personal Characteristics

This attorney must have strong analytical, organizational, written and oral communications skills, strong interpersonal skills and judgment and a demonstrated capability for working cooperatively in a team environment.

Interested candidates should send a cover letter and resume to:
Anthony.LoBello@archny.org

Archdiocese of New York
Legal Affairs
Associate Counsel
July 2021

DESCRIPTION: Generalist Attorney with Litigation Experience to provide a wide range of legal services to the Archdiocese of New York

Department:      Office of Legal Affairs, Archdiocese of New York

The Office of Legal Affairs, which provides legal services to the Archdiocese of New York and its affiliated entities, seeks an experienced attorney with at least five years of legal experience who is a generalist with litigation experience, preferably with a working knowledge of New York not-for-profit law, to join our team to provide services to the Archdiocese of New York and its affiliate entities, including providing legal services relating litigation, education law, human resources and employment matters, and not-for-profit law.

Responsibilities

Under the supervision of the General Counsel, the Associate Counsel will provide legal services to the Archdiocese, and its affiliated agencies as required, and will be responsible for providing legal advice and guidance on a myriad of matters, including:

• Litigation, including discovery;

• Reviewing and drafting contracts;

• Human resources and employment related matters;

• Provide general counsel in connection with state and federal education law;

• Not-for-profit corporate governance matters including assisting with the preparation of the board of director meetings, drafting corporate resolutions and maintaining corporate minute books;

• Real estate and finance matters; and

• Trusts and Estates.

Education and Experience

Juris doctorate from an accredited law school, admission to the New York Bar and a minimum of 5 years related experience.

Personal Characteristics

This attorney must have strong analytical, organizational, written and oral communications skills, strong interpersonal skills and judgment and a demonstrated capability for working cooperatively in a team environment.

Interested candidates should send a cover letter and resume to:
Anthony.LoBello@archny.org

Archdiocese of New York
Sheen Center For Thought & Culture
On-Call Usher
July 2021

Purpose of the Position:

This person is intended to provide part-time, as-needed/on-call support to Sheen Center operations on a per event basis. Usher staff in particular has a key role in shaping the customer experience for guests of the space.

Reports To: Interim Executive Director      

Specific Duties:

• Provide support to the House Manager during performances and other events.
• Facilitating entry into the theater(s), including contactless check-in
• Assisting patrons in navigation of the space, i.e. directing patrons to their assigned seats, directing flow of patron traffic, and answering general patron questions.
• Help ensure patrons and clients enter and exit the building in a safe manner.
• Help maintain safe public gathering practices at the Sheen Center in accordance with all SC COVID-19 safety protocols, such as conducting temperature checks upon entry; health form screenings, enforcing social distancing throughout spaces and wearing of proper facial coverings by patrons; making sure exits are clear of obstructions, egress paths are observed, and help disperse any congregation of guests in the building and/or on the sidewalks.
• Assist patrons with mobility issues.
• Sanitize SC equipment, where appropriate, after usage in compliance with SC COVID-19 protocols
• Other FOH-related tasks, as needed

Experience:

Equivalent work experience in performing arts venues and/or a background in customer service are preferred. Strong interpersonal skills and the ability to be a team player.

Interested candidates should send a cover letter and resume to:
David.DiCerto@archny.org

Archdiocese of New York
Sheen Center For Thought & Culture
On-Call Front Desk Reception
July 2021

Purpose of the Position:
This person is intended to provide part-time, as-needed/on-call support to Sheen Center operations.

Reports To: Interim Executive Director        

Responsibilities:

Reception duties:

• Greets visitors and manages sign in
• Maintains/enforces all COVID-19 safety protocols for anyone entering building while in SC spaces (including, but not limited to, administering temperature checks and health screening forms)
• Serves as authorized SC point person during rentals of SC spaces, interfacing with rental clients and providing general “day of” supervision, as needed
• Greets overnight guests and explains Sheen Center’s key card requirements
• Answers calls and routes calls to appropriate departments and/or personnel
• Takes phone messages, returns calls left on voice mail
• Signs for incoming packages and notifies staff upon receipt of deliveries, and other mail duties, as needed
• Creates temporary signage
• Responds to emails specific to Front Desk and general inquiries

Administrative/Operational Duties:

• Responsible for opening and closing all of Sheen Centers’ spaces. i.e. theaters, studios, offices, entrances
• Allowing access to and safeguarding the Gallery
• Other front desk-related duties/responsibilities as assigned

Education/Experience Requirements/Certifications

• BA/BS Degree Preferred
• Reception/Front Line position experience
• Non-profit experience
• Working in a Performing Arts venue, but not necessary
• Fire Guard Certification
• CPR Certification
• Strong customer service skills

Qualifications:

• Proficient with MS Office applications (Word, Excel, etc.) and Mac computers
• Proficient with EventPro, Ovationtix
• Excellent interpersonal and phone skills
• Strong verbal and written skills
• Positive professional attitude and appearance
• Demonstrates commitment to serving clients
• Self-motivated, takes initiative, learns quickly and ability to adapt to environment
• Strong organizational skills and attention to detail
• Ability to manage multiple responsibilities
• Supports the mission of The Sheen Center

Interested candidates should send a cover letter and resume to:
David.DiCerto@archny.org

Archdiocese of New York
Senior Accountant
GRSS Treasury Operations
July 2021

Position Purpose:

The Senior Accountant supports the Controller with a wide variety of functions which include transactional processing, financial analysis, cost allocation, monthly forecasts, program and annual audit support and the implementation of financial and compliance controls. Serving as a key resource for the organization and provides daily financial oversight to ensure that the financial records are complete, accurate and comply with generally accepted accounting principles, policies and regulations, to facilitate solid decision support. The Senior Accountant will report to the controller and proactively and cooperatively work with other accounting staff to implement solutions as required.

Essential Position Responsibilities:

• Demonstrate expertise in financial analysis and reporting.
• Prepare reconcile and maintain supporting rollover schedules for specific general ledger accounts. Analyze and reconcile specified balance sheet accounts on a monthly basis including Prepayments and Accruals, Cathedraticum and School Tax receivable, Contribution receivable account by donor, TADS Deferred Income, In-school Reconciliation and Transfer and Exchanges.
• Process AP bill entries including global invoices and other miscellaneous entries.
• Reconciles student accounts to the Tuition Receivable general ledger, identify all credit activities and coordinate remedy with SMART. Ensure all SMART journal entries are reconciled including monthly Deferred Revenue Schedule reconciliation and Fund Transfer balances.
• Ensure all in-school payments are recorded correctly and coordinate with SMART to allocate payment to the correct student account.
• Coordinate Treasury bank reconciliations both operational and payroll, investigate and follow up on all outstanding items on bank reconciliation statements with responsible persons and advise how best to resolve them.
• Verify the reliability and accuracy of the Amounts Held by DOE treasury bank balances in the general ledger and trial balance.
• Ensure reconciliation of all inter-company accounts with other related entities of the Archdiocese of NY including, due to/from Arch and DOE, amounts held by NYCF, and due to/from Parishes (Shard service billing). Recommend instructions for the settlement of all inter-company receivables and payables for the Arch and follow up outstanding inter-company balances.
• Record fixed asset acquisitions and dispositions, track the compilation of WIP costs into fixed asset accounts, and transfer those accounts to the appropriate asset category once the related projects have been completed. Calculate depreciation for all fixed assets, make the appropriate general ledger entries. Prepare audit schedules relating to fixed assets as requested by management, and assist the auditors in their inquiries.
• Review regional bill accrual entries proportionately for each school for both UPK and region, update schedule monthly and complete at year end for audit verify balances with Arch central services.
• Monitor CAP and MSA funds receipts, keep rollover schedule updated on a monthly basis.
• Ensure Transfer and Exchange accounts are reconciled and all outstanding balances resolved coordinating with the field team.
• Update all New York Catholic Foundation activities, reconcile balances of all held funds.
• Participate in the year–end audit by ensuring that proper and accurate financial information and records are provided to the auditors on a timely basis to meet the audit reporting deadline.
• Assist the Controller in the preparation and review of year end processes.
• Assist in the development and maintenance of accounting policies, procedures and controls in accordance with sound accounting principles, applicable regulations and laws as well as best practice.
• Other related duties and projects as required by management

Required Education, Experience and Skills:

• A bachelor’s degree in Accounting or equivalent work experience.
• At least 3 years of relevant experience in accounting or auditing, preferably in the non-profit or education sector.
• Strong oral and written communication skills.
• Attention to detail with strong time management and organizational skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Exceptional analytical skills, pro-active and a good problem solver.
• Strong interpersonal skills.
• Ability to work in a fast-paced, results-oriented, web-based environment.
• Quick learner, creative, self-starter with good judgment and high energy.

Interested candidates should send a cover letter and resume to:
Reubelette.Wilson@archny.org

Saint Joseph’s Seminary
Coordinator of Operations – Academic Office
June 2021

POSITION SUMMARY

Reporting to the Academic Dean, the Coordinator of Operations assists in the implementation and improvement of administrative operations and processes, including those related to academic records and documents management, academic committee meetings, projects related to faculty and students at the Seminary, academic events, communications of the Academic Office, faculty searches, adjunct faculty contracts, and academic budget expenditures.

ESSENTIAL POSITION RESPONSIBILITIES

• Records and Documents Management (50%)
  • Assist Academic Dean and Associate Deans in the collection, storage, retrieval, and reporting of process documentation as well as student and faculty resources.
  • Assist Registrar in the collection, storage, retrieval, and reporting of course, faculty, and student information; maintain up-to-date lists of current students and faculty.
  • Assist Director of Assessment in the collection, storage, retrieval, and reporting of financial aid information, academic assessment data, and accreditation documentation.
  • Collaborate with other directors in the continual improvement of records and documents management processes.
  • Manage the student course evaluation process.
  • Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion/review of documents.
  • Organize and coordinate course offerings and various department activities/events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and the like.
  • Oversee the Academic Office’s area of Seminary website development and maintenance.
  • Screen and direct incoming phone calls, email messages, faxes, and regular mail correspondence and respond where appropriate.
• Committee Meeting Administration (15%)
  • Maintain up-to-date member lists of all academic committees; arrange hospitality; facilitate meeting scheduling; attend meetings; record notes; compose, distribute, and archive meeting minutes.
  • Manage student notifications of committee actions, e.g., honors, probation, dismissal
• Event/Classroom Management (15%)
  • Manage special academic events such as luncheons, speaker series, and commencement. Complete all event-related duties including: negotiate space use, oversee set-up and technology, contract hospitality, distribute invitations, design programs, obtain event personnel, and, request payment for expenditures.
  • Support faculty and staff with routine AV needs.
• Faculty Employment Processes Administration (10%)
  • Assist with faculty searches: place advertisements, manage candidate application materials, attend search committee meetings and take minutes, arrange travel and lodging for candidates, and communicate with candidates.
  • Manage adjunct faculty teaching contracts: prepare, distribute, and monitor return of contracts; amend contracts as needed; arrange for payments with business office.
  • Confer regularly and work closely with Human Resources and Finance Departments in regulating faculty contracts, retirement matters, personnel files, search processes and other related material.

• Room Scheduling (5%)
  • Maintain master schedule of campus room assignments for courses, academic committee meetings, and academic events; coordinate scheduling of rooms to best meet users’ needs and prevent conflicts.

• Budget Administration and Other Project Responsibilities (5%)
  • Receive faculty requests for classroom resources, professional development funds, and research assistants; submit payment forms to business office; monitor expenditures.
  • Manage short-term academic administrative projects as needed.

REQUIRED EDUCATION, EXPERIENCE AND SKILLS

• Minimum of two years of college coursework.
• 4+ years of office experience, preferably in an academic setting of higher education.
• Strong planning, administrative, communication and organizational research, writing and computer skills.
• Solid knowledge and ability to troubleshoot IT difficulties associated with general office equipment, classroom technology, and computers.
• Previous experience in organizing and maintaining moderately complex information systems and activities and the ability to oversee a complex variety of functions.
• Previous experience in organizing and maintaining moderately complex filing and record keeping systems, including strong experience with computerized information systems, especially spreadsheets.
• Strong understanding of higher education personnel functions, organizational structure and administrative operations.
• Ability to multitask and work effectively under deadlines and with multiple interruptions.
• Ability to manage multiple tasks and receive direction from several people.
• Strong people management skills.
• Ability to identify and complete priority tasks among multiple simultaneous projects.
• Proven ability to identify and implement improvements in administrative processes.
• Experience and ability to work collaboratively with colleagues
• Highly organized and attentive to details
• Understanding of and commitment to confidentiality
• Excellent written and oral communication skills.
• Highly skilled in Microsoft Office suite, especially Word, Excel, and Outlook.
• Knowledge of web editing, online and print marketing tools, internet searches, and aptitude for learning new technology.
• Skilled in database management, including generating queries and reports.
• Skilled in document management strategies, including file organization and working with multiple document formats.
• Experience with Populi, Adobe Acrobat, Zoom, and HTML preferred.
• Availability/flexibility to work some evenings and weekends for special events, as needed.

Interested candidates should send a cover letter and resume to
sjsacademics@dunwoodie.edu

Archdiocese of New York
Development Office
Planned Giving Manager
June 2021

Primary Responsibility: The Planned Giving Manager is responsible for developing and implementing initiatives to identify, cultivate, and solicit planned gift prospects. With a focus on stewarding current donors, growing the number of new planned gifts, and working with pastors to educate and engage their communities, the Planned Giving Manager plays a crucial role in establishing legacy giving for the archdiocese. The ideal candidate is collaborative, organized, and passionate about the growth of the Church in New York.

Professional Level: At least 5+ years experience in fundraising and planned giving

Direct Supervisor: Director of the Cardinal’s Annual Stewardship Appeal

Responsibilities:

• Research, cultivate, and solicit qualified prospects and donors for planned gifts in collaboration and cooperation with the Executive Director of Development
• Manage and grow the portfolio of 200 Legacy of Faith Donors
• Negotiate terms of planned giving agreements with donors and their advisors, subject to approval of the Executive Director, and forward documents for final approvals after review
• Respond to inquiries and meet with planned gift prospects, current donors, pastors, and parish leadership in one-on-one or group settings
• Design and implement a proactive marketing plan to target planned gifts
• Collaborate with campaign managers to offer planned giving resources with pastors
• Develop promotional planned gift materials for use by the parishes and meet with 2-3 pastors per month to discuss materials and opportunities
• Create, plan, and execute one-two new donor and prospect-focused events, including 10-12 will seminars per year
• Cultivate relationships and create a portfolio of 20 or more allied professionals to work with regarding gift opportunities for their clients
• Collaborate with prospect research team to develop individual donor profiles on qualified planned gift prospects and donors
• Report department activities and accomplishments weekly to the Appeal Director and as required to the development office and archdiocesan leadership
• Assist in the management and reconciliation of the budget for the Planned Giving department
• Oversee CGA programs with contracted parties, including ICSF and Calvary Hospital
• Special projects as needed

Required Education, Experience, and Skills:

• A bachelor’s degree in business, finance, or related field
• 5+ years of professional experience in fundraising and planned giving, with progressively responsible program management
• Demonstrated ability to cultivate, solicit, and close financial agreements with donors
• Analytical skills to research and identify potential planned gift donors
• Computer proficiency in Microsoft Office Suite (e.g. Word, Excel, PowerPoint) and database management are required
• Ability to attend evening and weekend events as required
• Driver’s License required

Personal Characteristics:

• Intelligent, articulate, highly motivated self-starter
• Excellent interpersonal, written, and oral communication skills
• Ability to independently carry out multiple and diverse tasks concurrently

Interested candidates should send a cover letter and resume to:
eaf@filimonpartners.com

Religious Education Coordinator
Tarrytown, NY
August 2021

Position Description:

The religious education coordinator participates in the ministry of the pastor and the Carmelite community in proclaiming the gospel of Jesus Christ in the parish community through the catechesis of children in elementary and middle schools, and the development and maintenance of structures of support that facilitate this mission.

Candidate for the position MUST be fully vaccinated against the COVID-19 virus, as we are responsible for protecting our children and their families, and strive to maintain a healthy and safe work environment for all.

General Expectations:

• Attending at meetings of Parish Staff;
• Continued growth by participating in appropriate training provided by the Archdiocese;
• Maintaining open lines of communication with the pastor and other members of staff regarding any items of concern or interest;
• Professionalism and discretion.

Duties and Responsibilities:

• Promotion, coordination, and development of the religious education program for parishioners at the elementary and middle school levels in collaboration with the pastor:
  • Promotion of the religious education program to families in the parish and the general community;
  • Selection of appropriate materials and supplies for each grade level;
  • Recruitment, training, support, and evaluation of catechists;
  • Organization of calendar and spaces for religious education in the parish;
  • Provision of spiritual and practical support for parents, including family catechesis;
  • Participating in parish council and liturgy committee meetings as representative for religious education.
• Collaboration with Transfiguration Regional School in preparing and celebrating the sacraments of Reconciliation, first Eucharist, and Confirmation, for both the parish and school religious education programs:
  • Development of a collaborative relationship with the principal and sacramental teachers of the school;
  • Coordinating schedules between religious education and Transfiguration School to ensure proper and full participation of students and families on common activities;
  • Managing sacramental fees and materials needed for the celebration of the liturgies of the sacraments
• Organization and recruitment of participants in the monthly family Mass and other family-oriented parish-based activities;
  • Recruitment and preparation of young people and parents to participate fulfill various roles in the monthly family Mass and being present to ensure that they are able to do their roles well;
  • Promotion of and recruitment of families for parish activities, such as reconciliation services, stations of the cross, parish celebrations, etc.
• Development and Running of Vacation Bible School:
  • Selection of appropriate materials;
  • Promotion of the program in the parish, school, and town;
  • Recruitment of volunteers;
  • Enrollment of participants;
  • Running of the program.
• Maintenance of sacramental and religious education program records;
• Other duties as appropriate to the position.
  

Working Conditions:

• Carrying and moving of equipment and materials;
• Computer work;
• Phone calls and e-mail correspondence;
• Frequent evening and weekend

Qualifications:

• Practicing Roman Catholic, active in the parish faith community
• High school diploma or GED Bachelor’s degree preferred. Related education and experience to perform basic religious education responsibilities required
• Must seek ongoing formation in Religious Education and Faith Formation
• Must have strong communication, interpersonal, and technology skills with a solid working knowledge of Microsoft Word, Excel, and PowerPoint
• Motivated, self-starter, able to multitask and manage multiple priorities
• Able to work independently and in a multicultural environment
• Able to honor and maintain confidentiality
• Able to work and maintain positive relationships with co-workers, families, and children

To inquire or apply:

Please contact the pastor, Fr. Emiel Abalahin, O. Carm., via e-mail at pastortransfig10591@gmail.com, or via phone at (914) 631-1672.

St. Ann’s Church
16 Elizabeth St, Ossining, NY 10562
Day Care Director
July 2021

Job Overview:

We are looking to hire a qualified day care director to manage our day-to-day operations and establish and sustain a positive learning environment for children and teachers alike. You will oversee the coordination of education programs that comply with local and federal regulations, and work to instill early Christian values in the children. You will ensure that facilities are maintained, manage and support a complement of daycare staff, and manage the center’s financial affairs.

The successful applicant will have demonstrable capacity in running a daycare program, as well as strong leadership skills and striving to live up to Christian virtues. You should display a friendly demeanor, have a love for children, and strive to create a supportive and encouraging environment for both children and teachers. Early childhood development experience is a plus.

Responsibilities:

• Ensure a safe, happy, and stimulating environment for children.
• Promote the Christian faith to children with early childhood lessons of Catholic teaching.
• Manage and coordinate curricula with staff that complies with state and federal requirements.
• Ensure that center facilities are safe for children and comply with laws and regulations.
• Evaluate and purchase materials, equipment, and supplies.
• Manage and support teaching staff and promote their professional development.
• Interview, hire, and train new staff members, ensuring they meet all policies and legal requirements.
• Complete ongoing training and courses to remain up to date on daycare standards and procedures.
• Communicate and meet with parents regarding their children and the center’s policies.
• Manage and oversee the budget and accounts and ensure that the center remains profitable.
• Develop and facilitate a marketing and communications plan.

Requirements:

• Associate’s or bachelor’s degree in a related field.
• Live a life in accord with Catholic Moral Teaching.
• Early childhood education experience may be preferred.
• Comply with local, state, and federal laws governing child care.
• Be willing to work in a Catholic Environment under the watch of a Catholic priest.
• Excellent written and verbal communication skills.
• Strong leadership and interpersonal skills.
• Excellent organizational, problem-solving, and time-management skills.
• Friendly and approachable demeanor.
• Maintain a professional appearance, attitude, and work ethic at all times.

Interested candidates should send a cover letter and resume to:
erivera@stannsoss.com

Church of St. Patrick in Armonk

29 Cox Avenue ▪  P.O. Box 6 •  Armonk, NY 10504 ▪ 914-273-9724

Religious Education Director/Coordinator

Position Open from September 2021

The Religious Education Coordinator is responsible for the development, organization and implementation of the grade K-8 Religious Education program at St. Patrick’s in Armonk. The program currently has 300+ students enrolled, with classes on Sunday mornings and Monday and Wednesday afternoons and early evenings. The position is part-time, reporting directly to the pastor.

Responsibilities include:

• Curriculum development for all grades, identifying textbooks and educational resources most applicable to the program’s needs.
• Key focus on the Sacramental preparation programs including scheduling of retreats, community service, parent meetings and program development.
• Recruitment, training and support of all volunteers including catechists, classroom assistants, and other program volunteers, ensuring they are well-advised of their responsibilities and ensuring a safe, secure environment for all.
• Onsite supervision of Sunday, Monday and Wednesday class sessions.
• Creation of a welcoming environment for all, offering support and encouragement to students and their parents or guardians.
• Ongoing communications with the Archdiocese, ensuring compliance with the requirements, policies, and mandates of the Archdiocese.
• Regular meetings and communication with the Pastor relating to the religious education program and sacramental preparation.
• Attendance at Archdiocesan regional meetings, programs, and workshops, pertaining to Religious Educations guidelines and program development.

Requirements:

• A practicing Roman Catholic committed to the teachings of the Catholic Church and to the ministry of bringing Jesus’ sacred teachings to our children.
• Strong leadership, communication, and organizational skills.
• Ability to use technology and social media to enhance and support teaching, learning and communication efficiencies.
• The successful candidate must have a bachelor’s degree. Experience in Catholic religious education preferred and a willingness to avail of Archdiocesan Leadership training

Interested individuals please submit application form from www.stpatrickinarmonk.org , resume and cover letter to Fr. Thadeus Aravindathu at pastor.stpats@outlook.com and Fiona Finnan at churchofstpat@optonline.net . Questions – please call Parish Office at  (914) 273-9724.

• A religious community based in Manhattan has an immediate opening for a full-time, executive assistant who supports the mission of the provincial office.
• This is an in-person position that requires executive assistant experience, information technology, organizational and people skills.
• Competitive salary and benefits.
• Please send a cover letter and resume and to human.resources@opeast.org.

St. Gabriel/St. Joseph Parish
Maintenance Worker/Custodian
November 12, 2020

Maintenance Worker/Custodian/Handyman  for New Rochelle Parish School and Church

7AM-3AM    Full time  – one weekend day preferred.

Bilingual – Spanish preferred

Clean & Maintain building and grounds

Remove garbage

Check oil and heat daily

Minor repairs

Assist in setting up tables and chairs

Must be experienced with commercial buildings

Interested candidates should send a resume to:
SGJPmanager@outlook.com