January 12, 2016
The Archdiocese of New York
The Global Regional School System
Part-time Administrative Support Staff – Northern Counties
The Archdiocese of New York has reorganized 92 of its elementary schools into a Global Regional School System (GRSS), with nine geographic school regions. Each one has a local, centralized business office that supports 9-15 schools. The entire GRSS is supported by the Global Regional School System Treasury Operations, which is responsible for the collection, processing, recording, transfer, outflow and reporting of all funds within the regional school system. The GRSS Finance and Accounting Services team works closely with school principals to provide direct financial administrative support.
Reporting to the Treasury Supervisor, the Administrative Support Staff will work closely with the Accounting Coordinators to ensure proper workflow and organization at the regional offices.
Responsibilities and Duties
The Administrative Support Staff will assist the Accounting Coordinators and Treasury Supervisors with administrative tasks, including:
- Assist the Accounting Coordinators in data entry into ParishSoft ConnectNow.
- Assist the Accounting Coordinators in processing invoices and consolidated bills, and maintain accounts payable files.
- Assist the Accounting Coordinators with recording deposits of funds and reconciling school-level bank accounts that are not electronically interfaced with GRSS Treasury Operations
- Assist the Accounting Coordinators with the input of payroll data.
- Copy, scan and upload supporting documentation to SharePoint and the shared drives.
- Follow-up with the schools for any missing supporting documentation.
- Complete and assist in other tasks as directed by the Treasury Supervisor.
- Perform duties of the accounting coordinators as needed.
- A minimum of 1 year experience in office support role is preferred.
- Ability to multi-task, be organized and detail-oriented.
- Strong oral and written communication skills.
- Strong interpersonal skills.
- Be able to work in a team environment to assist in carrying out the overall function of the regional office.
- Ability to work in a fast-paced, results oriented, web-based environment.
- Proficient in the use of Microsoft Windows, Word, Excel and Outlook.
- Experience with ConnectNow Accounting, Microsoft Sharepoint, Smart Tuition and Paychex a plus.
Interested candidates should send a resume and cover letter to: